Austin Resource Recovery (ARR) Brush and Bulk RCA — original pdf

Backup

BRUSH AND BULK DEBRIS SERVICES CERTIFICATE OF EXEMPTION – CT 1500 22033000474 ZWAC: 05/11/2022 Council: 06/16/2022 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract effective on 4/4/2022 (the date executed by the City and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract). Contract not to exceed amount of $1,195,000. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding was available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. 2. Solicitation Information Solicitation No: Not Applicable # of bids received: 1 proposal received # of non-responsive bids received: Length of time solicitation was out on the street: Was the time extended? Issued date: Closed date: 3. Previous/Current Contract Information Previous contract: No Contract number: CT 1500 22033000474 Contract length and authorization: Unknown length; authorization $1,195,000.00 Contract actual spend: Contract services to begin on 5/2/22. Current status: Active, Contract needed due to staffing shortage due to COVID-related absences and ongoing vacancies. Contract execution date: 4/4/2022 Contract expiration date: Open until deliverables are completed or terminated by the City. 4. Notes/Other The contractor, DRC Emergency Services, LLC, provided emergency brush and bulk debris services for the City of Austin, which comprised of hauling and disposal of brush and bulk debris removal from public property and public right-of-way (ROW) within the City limits. The work consisted of all labor, equipment, fuel, and miscellaneous costs necessary to clear, remove, load, and haul debris from public ROW areas to debris management sites and approved landfills. Due to COVID-19 related absences and ongoing vacancies within the department, Austin Resource Recovery (ARR) has suspended collection of bulk and brush routes to dedicate resources to the department’s core services, which include trash, recycling, and compost collection. ARR has experienced a sharp increase in several difficult to fill and high-turnover positions. Currently, ARR has an unprecedented number of vacant driving positions and is working with our Human Resources Department to increase driver salaries and become more competitive as an employer. If brush and bulk removal services continue to remain suspended, the City would see an increase in illegal dumping of materials. This creates health, safety, and wildfire concerns for citizens and the environment as dump sites attract vectors, mosquitoes, and other pests. A lack of brush removal could create an increased wildfire threat to the community. REVIEWED AND APPROVED FOR ZWAC Name Compiled By: Lynnette Hicks Reviewed By: Victoria Rieger End-user/Contract Manager: Amy Slagle Date 4/29/2022 5/2/2022 Item 22-1938 Posting Language ..Title Ratify a contract with DRC Emergency Services, LLC to provide emergency brush and bulk debris removal services, in the amount of $1,195,000. (Note: This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Resource Recovery. Purchasing Language: Ratification. Prior Council Action: Fiscal Note Funding was available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. For More Information: Inquiries should be directed to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: May 11, 2022 - To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contractor provided brush and bulk debris removal from public property and public right-of-way (ROW) within the City limits and disposal of the debris. The work consisted of all labor, equipment, fuel, and miscellaneous costs necessary to clear, remove, load, and haul debris from public ROW areas to debris management sites and approved landfills. Due to COVID-19 related absences and ongoing vacancies within the department, Austin Resource Recovery (ARR) has suspended collection of bulk and brush routes to dedicate resources to the department’s core services, which include trash, recycling, and compost collection. ARR has experienced a sharp increase in several difficult to fill and high-turnover positions. Currently, ARR has an unprecedented number of vacant driving positions and is working with our Human Resources Department to increase driver salaries and become more competitive as an employer. If brush and bulk removal services continue to remain suspended, the City would see an increase in illegal dumping of materials. This creates health, safety, and wildfire concerns for citizens and the environment as dump sites attract vectors, mosquitoes, and other pests. A lack of brush removal could create an increased wildfire threat to the community. ..Strategic Outcome(s) Strategic Outcome(s): Health and Environment, Safety.