Austin Resource Recovery (ARR) Truck Washing and Equipment Maintenance RCA — original pdf

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NEW TRUCK WASH EQUIPMENT (INSTALLATION AND MAINTENANCE) WASHING EQUIPMENT OF TEXAS, INC. SOLICITATION # (IFB 1500 DCM1042) ZWAC: 1/12/2022 Council: 02/03/2022 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract has a multi-term for up to five years for a total contract amount not to exceed $550,000. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding in the amount of $362,000 is available in the Fiscal Year 2021-2022 Capital Budget and $31,955 in the Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information # of bids received: 2 # of non-responsive bids received: 0 Solicitation No. IFB 1500 DCM1042 Length of time solicitation was out on the street: ~6 Weeks Was the time extended? Yes Issued date: 08/30/2021 Closed date: 10/07/2021 3. Previous/Current Contract Information Previous contract: N/A This is a new contract. Contract number: N/A Contract length and authorization: N/A Contract actual spend: N/A Current status: N/A Contract execution date: N/A Contract expiration date: N/A 4. Notes/Other The contract is for the delivery and installation of new truck washing equipment, including routine monthly preventative maintenance, inspection, repairs, and replacement parts, as well as on-call and emergency repairs for the equipment. Austin Resource Recovery (ARR) provides a broad range of collection services to more than 200,000 residential households and businesses, including the curbside collection of trash, recycling, yard trimmings, compost, large brush, and bulk items, along with street sweeping, litter abatement, household hazardous waste collection, and dead animal collection services. ARR utilizes collection vehicles such as semi-automated rear loaders, fully automated side loaders, bucket trucks, dump trucks, street sweepers, tractor-trailers, box and flatbed cranes, roll-offs, pickup trucks, and enclosed dead animal collection trucks. Many of these vehicles will utilize the truck washing equipment on a daily basis. This is a new contract. The requested authorization amount was determined using future estimated spend for ongoing maintenance needs. Strategic Outcomes: Safety and Mobility REVIEWED AND APPROVED FOR ZWAC Name Compiled By: Sydney Richardson Reviewed By: Victoria Rieger End-user/Contract Manager: Date 12/28/2021 12/28/2021  COUNCIL DATE: 02/03/2022 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: WASHING EQUIPMENT OF TEXAS, INC. SUBJECT: Authorize award and execution of a contract with Washing Equipment of Texas, Inc., to purchase and install new truck washing equipment and related maintenance services, for up to five years for a total contract amount not to exceed $550,000. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. LEAD DEPARTMENT: Purchasing Office CLIENT DEPARTMENT: Austin Resource Recovery FISCAL NOTE: Funding in the amount of $362,000 is available in the Fiscal Year 2021-2022 Capital Budget and $31,955 in the Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. PURCHASING: The Purchasing Office issued an Invitation for Bids (IFB) 1500 DCM1042 for these goods and services. The solicitation issued on August 30, 2021 and it closed on October 7, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Inquiries should be directed to the City Manager’s Agenda Office, at 512- 974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Diana McIntosh, at 512-974-2034 or Diana.McIntosh@austintexas.gov BOARD AND COMMISSION ACTION: November 10, 2021-to be reviewed by the Zero Waste Advisory Commission ADDITIONAL BACKUP INFORMATION (RCA BODY): The contract is for the delivery and installation of new truck washing equipment, including routine monthly preventative maintenance, inspection, repairs, and replacement parts, as well as on-call and emergency repairs for the equipment. Austin Resource Recovery (ARR) provides a broad range of collection services to more than 200,000 residential households and businesses, including the curbside collection of trash, recycling, yard trimmings, compost, large brush, and bulk items, along with street sweeping, litter abatement, household hazardous waste collection, and dead animal collection services. ARR utilizes collection vehicles such as semi-automated rear loaders, fully automated side loaders, bucket trucks, dump trucks, street sweepers, tractor-trailers, box and flatbed cranes, roll-offs, pickup trucks, and enclosed dead animal collection trucks. Many of these vehicles will utilize the truck washing equipment on a daily basis. This is a new contract. The requested authorization amount was determined using future estimated spend for ongoing maintenance needs. Strategic Outcomes: Safety and Mobility 1