ARR Refuse Recycling Organics Carts RCA — original pdf

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REFUSE, RECYCLING, AND ORGANICS CARTS TOTER LLC. SOLICITATION # (OMNIA PARTNERS COOPERATIVE) ZWAC: 11/10/2021 Council: 12/09/2021 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract has a term of 13 months and a contract not to exceed the amount of $3,900,000. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding in the amount of $3,900,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. 2. Solicitation Information # of bids received: 3 # of non-responsive bids received: 0 Solicitation No. (OMNIA Partners Cooperative) Length of time solicitation was out on the street: Cooperative Purchase Was the time extended? N/A Issued date: N/A Closed date: N/A 3. Previous/Current Contract Information Previous contract: Yes Contract number: GC170000001 Contract length and authorization: 12 months initial with 4, 12-months options/$21,235,000.00 Contract actual spend: $15,514,845.79 Current status: Active, New contract needed due to current contract running out of time. Contract execution date: 01/01/2016 Contract expiration date: 12/31/2021 4. Notes/Other Reason for only 13 months: The Cooperative agreement ends in 13 months and will need to be re-solicited. At that time, ARR intends to utilize the renewed Cooperative contract to locate the best available price for this need.  The contract is for residential refuse, recycling, and organics containers with lid graphics and radio- frequency identification tags. These containers are crucial for the continuation of the City’s residential waste and recycling program which adheres to and promotes the City’s Zero Waste initiatives. This program requires customers to use City-issued containers for the collection of residential refuse, recycling, and organic waste. The contract will support the City’s ability to issue containers of appropriate capacity to new customers, as well as provide enough inventory to replace damaged containers for existing customers. The contract will benefit the public by keeping the community clean and protect Austin’s environment by supporting the City’s goal to transform waste into resources, while reducing the amount of trash sent to landfills. The current contract expires on December 31, 2021. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. The recommended contractor is the current provider for these goods. The OMNIA Partners cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars. REVIEWED AND APPROVED FOR ZWAC Name Compiled By: Lisa Mendoza Reviewed By: Brent Paige Date 11/03/2021 11/03/2021 End-user/Contract Manager: Jaime Moreno/Marcus Gonzalez Item 21-3542 Posting Language ..Title Authorize negotiation and execution of a cooperative contract with Toter LLC, for refuse, recycling, and organics carts, for a term of 13 months in an amount not to exceed $3,900,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. Purchasing Language: Multiple cooperative purchase programs were reviewed for these goods. The Purchasing Office has determined this contractor best meets the needs of the department to provide the goods required at the best value for the City. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: November 10, 2021 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contract is for residential refuse, recycling, and organics containers with lid graphics and radio-frequency identification tags. These containers are crucial for the continuation of the City’s residential waste and recycling program which adheres to and promotes the City’s Zero Waste initiatives. This program requires customers to use City-issued containers for the collection of residential refuse, recycling, and organic waste. The contract will support the City’s ability to issue containers of appropriate capacity to new customers, as well as provide enough inventory to replace damaged containers for existing customers. The contract will benefit the public by keeping the community clean and protect Austin’s environment by supporting the City’s goal to transform waste into resources, while reducing the amount of trash sent to landfills. The current contract expires on December 31, 2021. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. The recommended contractor is the current provider for these goods. The OMNIA Partners cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Strategic Outcome(s): Health and Environment, Government that Works for All. ..Strategic Outcome(s)