Amended Underpass Cleanup RCA — original pdf

Backup

MULTI-DEPARTMENT CONTRACT AMENDMENT RELIEF ENTERPRISE OF TEXAS, INC. FOR OVERPASS, UNDER BRIDGE, RIGHT-OF-WAY HOMELESS CAMP CLEAN-UP (CONTRACT NUMBER NA200000167) ZWAC: 07/14/21 Council: 07/29/2021 OVERVIEW 1. Current Contract Information Contract number: NA200000167 Contract length and authorization: Authorize two one-year extension options in the amount of $1,150,000 with Relief Enterprise of Texas, Inc., to provide continued cleanup services for overpasses, under bridges, and in the transportation right of way, for a revised contract amount not to exceed $1,725,000. Contract actual spend: $362,168.36 from eCAPRIS as of 6/3/2021. Current status: Active Contract begin date: 07/30/2020 Contract expiration date: 07/29/2023 2. Notes/Other The City has been removing debris, trash, and unsafe items from the homeless encampments under bridge overpasses over the last year. The primary goal is to ensure the public right-of- way is clean and safe for all residents and not to remove any individuals who may be camping at the underpass locations. The contract will allow the City to continue these important clean- up services at locations underneath Interstate 35, US 183, Loop 1, and US 290, but also at other areas in the public right-of-way as they are identified. Austin Resource Recovery’s commitment is $330,000 in year 1 and $415,000 in each of the remaining years of the contract. Public Works will work with the contractor to provide removal of debris and cleanup services under bridge overpasses and in the transportation right of way throughout the City. Initial term: $575,000 (ARR: $330,000, Transportation: $85,000, PW: $160,000) Option 1: $575,000 (ARR: $415,000, PW: $160,000) Option 2: $575,000 (ARR: $415,000, PW: $160,000) REVIEWED AND APPROVED FOR ZWAC Compiled By: Name ARR End-user/Contract Manager: Public Works Date 06/03/2021 06/03/2021 Item 21-2335 Posting Language ..Title Authorize an amendment to the existing contract with Relief Enterprise of Texas, Inc., to provide continued cleanup services for overpasses, under bridges, and in the transportation right of way, for an increase in the amount of $1,150,000, and to extend the term for up to two years, for a revised contract amount not to exceed $1,725,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery; Public Works. Fiscal Note Funding in the amount of $69,167 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Resource Recovery. Funding in the amount of $26,667 is available in the Fiscal Year 2020-2021 Operating Budget of Public Works. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment. Prior Council Action: July 29, 2020 – Council approved the initial one-year contract with no extension options, item 74, on an 8-1 vote, with Council Member Casar voting nay and Council Members Harper-Madison and Tovo off the dais. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: July 14, 2021 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: In July 2020, the original Recommendation for Council Action was brought to Council and only the initial term of the contract was approved. Council requested staff report back what the trajectory looks like for the balance of the year in terms of processes and procedures and to use savings for other sources of cleanup services that are either outsourced or internal. These contract extensions will provide for the removal of debris and cleanup services under bridge overpasses and in the transportation right of way throughout the City. The primary goal is to ensure the public right of way is clean and safe for all residents and not to remove any individuals who may be camping at the underpass locations. The contract extensions allow the City to continue these important cleanup Department Estimates Under Bridge Cleanup Services Austin Resource Recovery $330,000 $415,000 $415,000 $1,160,000 Year 1 Year 2 Year 3 Total Transportation Public Works Total $85,000 $0 $0 $85,000 $160,000 $160,000 $160,000 $480,000 $575,000 $575,000 $575,000 $1,725,000 services at locations underneath Interstate 35, US 183, Loop 1, and US 290, as well as at other areas in the public right of way as they are identified. Public Works will work with the contractor to provide removal of debris and cleanup services under bridge overpasses and in the transportation right of way throughout the City. The contract extensions will allow the City to continue these critical cleanup services to provide a clean and safe environment for residents experiencing homelessness. Austin Resource Recovery recommends Public Works move forward with these contract extensions with Relief Enterprises of Texas Inc. (Relief Enterprises). An analysis conducted by Austin Resource Recovery revealed that the existing Public Works contract is a more cost-effective way to deliver these cleaning services. Additionally, Relief Enterprises provides employment opportunities for persons experiencing or exiting homelessness, further supporting this community where the City may not be able to. ..Strategic Outcome(s) Strategic Outcome(s): Health and Environment. .