Backup — original pdf

Backup

To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: March 11, 2021 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission CTM Refresh The PC refresh is triggered by the lifecycle management of our entire PC fleet and based on the date of purchase. It is roughly based on 20% of PCs per year and 25% of laptops. The current lifecycle is 5 years for PCs, 4 years for laptops used by standard users (office environment), and 3 years on laptops that are in the field every day. This is the current standard and follows industry best standards managing the lifecycle of the PC environment. Just because a PC still runs doesn't mean it is cost-effective to maintain in operations. The soft costs begin to rise the older a system gets like work stoppage due to failure or slowness, cost of replacing parts, the number of service calls due to the age of system and software install dates, and of course the ability of the system to adequately run current and new software deployed. It is common for large enterprises to adopt lifecycle management and the city has modeled it after industry standards. The other scenario to wait until the device no longer works is called “Replace on Failure” and it is not recommended as cost rise in other ways as mentioned. Winter Weather Storm Recovery During the week of February 15th, the Austin area experienced an Arctic air outbreak that caused freezing temperatures, snow, and ice accumulation. Due to the weather conditions, ARR was forced to suspend operations the week of February 15th-February 19th, 2021. Recycling tonnage for the week of February 22nd -26th, 2021 was 1254.40 tons. An increase of approximately 16% over the same period last year. Garbage tonnage for the week of February 22nd -26th, 2021 was 4957.79 tons. An increase of more than 200% over the same period last year Garbage and Recycle Collection Due to extreme winter weather, ARR canceled all residential garbage and recycling collection for the week of February 15th– February 19th, 2021. As collection services resumed the following week, for City of Austin garbage customers, Austin Resource Recovery decided to waive all excess garbage fees for the week of February 22nd – February 26th, 2021. Collection crews were instructed to collect all household trash contained in bags that were located at the curb. This was done due to the cancellation of all collection services the previous week. Regular residential recycling collection restarted the week of February 22nd. Customers with extra recycling were encouraged to place all extra recyclables that did not fit in their cart in containers or boxes. Compost, Brush, and Bulk Collection Due to the winter weather, ARR was forced to delay the delivery of compost carts and service start dates to remaining customers as part of the final phase of the Curbside Composting Program expansion. The remaining customers began compost collection the week of 2/22. Compost tonnage for the week of February 22-26th, 2021 was 1478.21 tons, an increase of over 86% from the same period last year. Brush and Bulk routes were also delayed and employees are working to collect routes with interrupted service. The department has also received a large volume of requests to collect storm debris caused by the winter weather. As of 03/04/2021, the department has received over 2700 requests and has collected over 200 tons of storm debris. ARR is receiving assistance from other departments to help with the demand including Parks and Recreation, Watershed Protection, and Public Works. ARR Assistance During and After Weather Event ARR staff delivered water, meals, and supplies to Shelters and Warming Centers. ARR Operators cleared runways, jetways, and parking areas for ABIA; and provided forklift training and operation during water distribution. ARR also distributed water daily to employees during the boil-water notice period Facilities ARR experienced the following damage due to the weather event: Kenneth Gardener Service Center: Multiple breaks in water lines. HVAC disabled due to broken lines in the Chiller coil. Hot water heater disabled due to broken waterlines. Truck Wash: Multiple breaks in water supply pipes. Resource Recovery Center: Water line break on sorting floor. Household Hazardous Waste Facility: Water main broken. Eyewash stations disabled due to breaks in water service lines. Closed Landfill: The main building required all the waterlines to be replaced due to multiple breaks. The mechanic building had a break in the eyewash station water service line. ARR Solicitations Update As of March 1, 2021 ZWAC Meeting March 11, 2021 Upcoming Solicitations Under Development (in alphabetical order): No Updates Solicitations Expected to be Posted Within the Next 90 Days: 1. Asbestos, Lead, and Mold Abatement Services: RFP – Contractor to provide removal, encapsulation, and disposition of asbestos, lead, particulate, and mold. 2. Post-Disaster Debris Removal Services: RFP – Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract. 3. Post-Disaster Debris Monitoring Services: RFP – Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal Contractor. No existing contract. Published Solicitations: 1. Education, Cleanup, and Beautification Services: RFP 1500 CRR3008 – This solicitation was posted on March 1, 2021 and closes on March 23, 2021. Contractors qualified to provide education, cleanup, and beautification services that benefit the public by improving Austin’s environment and aesthetics through a variety of programs and providing resources and education that inspire Austin residents toward effective environmental stewardship. Link to current contract. Solicitations in Evaluation or Negotiation: 1. Electronics Recycling: IFB 1500 SLW1045 – This solicitation was posted on August 24, 2020 and closed on September 17, 2020. Approved by Council on February 4, 2021. Contractor to pick up, transport, and recycle computers, monitors, televisions, and other devices that operate using electrical parts in an environmentally sound manner. Link to current contract. Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 1 Austin Resource Recovery Curbside Collection and Drop Off Center Operations LAST FISCAL YEAR CURRENT FISCAL YEAR FY 2019 FY 2020 Nov 2019 Dec 2019 Nov 2020 Dec 2020 FY20 YTD (Oct 19-Dec 19) FY21 YTD (Oct 20-Dec 20) 130,307 11,040 517 136,709 5,379 347 9,837 711 39 10,965 704 27 31,348 2,378 103 11,553 1,027 48 12,300 1,036 40 35,185 2,465 142 11,761 11,302 815 917 2,610 924 1,035 2,915 10,386 *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 153,625 153,737 11,403 12,613 36,439 13,551 14,411 40,707 154,991 Description of Services Tons of curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals* Total Disposed Tons Collected Curbside and from Drop Off Center Operations Tons of curbside recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons recycled/reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Yard Trimmings Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Compost Collected** Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Pounds of Trash collected per customer per pickup Pounds of Recycled materials collected per customer per pickup (every other week) Pounds of Yard Trimmings collected per customer per week i d e s o p s D s n o T i d e t r e v D s n o T 47,528 2,259 2,595 477 5,073 37,265 257 6,447 77 166 96,813 22,040 52,122 1,218 1,722 247 3,060 48,105 127 3,323 25 193 106,955 38,711 3,755 175 287 31 471 3,342 22 342 0 33 7,965 2,822 4,239 156 183 26 346 4,781 19 296 0 0 9,681 3,973 12,038 533 732 95 1,300 10,735 59 1,227 0 50 25,410 9,045 4,313 135 27 18 146 4,809 34 413 3 17 9,735 4,008 4,845 127 54 18 139 4,802 60 473 3 16 10,339 3,989 13,474 357 149 52 453 12,970 105 1,392 9 33 28,436 10,727 FY 2021 Goal 133,005 11,000 600 52,604 2,400 2,000 550 4,700 45,864 250 6,700 180 150 110,448 45,864 **"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected" 250,438 260,692 19,367 22,294 61,849 23,287 24,749 69,143 265,439 37.47% 40.38% 39.74% 42.58% 39.89% 41.52% 41.51% 40.82% 40.65% 24.78 25.57 22.29 24.75 23.63 25.68 27.25 26.04 24.62 Number of Trash and Recycling Customers 202,292 205,670 203,726 204,510 204,097 207,654 208,307 207,862 207,760 18.17 19.61 17.10 19.24 18.25 19.28 21.60 20.06 19.58 7.12 9.05 7.61 10.85 8.14 10.75 10.70 9.66 8.53 Number of Yard Trimmings/Organics Customers 201,174 204,506 202,650 203,337 202,973 206,464 207,074 206,657 206,707 Total tons of Dead Animals Collected from COA rights- of-way and the animal shelter 30 34 3 3 9 4 3 10 30  30,000 25,000 20,000 15,000 10,000 5,000 0 55% 50% 45% 40% 35% 30% 25% 45.00% 40.00% 35.00% 30.00% 25.00% Austin Resource Recovery Curbside Collection and Drop Off Center Operations 19,367 22,294 23,287 24,749 7,965 9,681 9,735 0 10,339 Nov 2019 Dec 2019 Nov 2020 Dec 2020 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 0 0 40% 40% 43% 42% 42% 41% Nov 2019 Dec 2019 FY20 YTD (Oct 19-Dec 19) Nov 2020 Dec 2020 FY21 YTD (Oct 20-Dec 20) Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Goal FY2020-21 Current 37.51% 36.77% 37.47% 40.38% 40.65% 40.82% * * * * * * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 37.51% 36.77% 37.47% 40.38% 40.65% 40.82% FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Goal FY2020-21 Current Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2017 CY 2018 CY 2019 1,708,484 722,573 97,173 1,079,312 402,292 80,906 1,401,619 470,786 102,215 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. Zero Waste Advisory Commission - March 11, 2021 Single Stream Recycling Statistical Report FY21: October-December 2020 Texas Disposal Systems (TDS) and Balcones Resources, Inc. (BRI) Month and Year Contractor Tons Delivered Contractor Payments Net Value to the City Landfill Cost Avoidance Revenue Processing Cost Net Amount Due/(Owed) $ per ton value Cost Per Ton Total October 2020 November 2020 December 2020 TDS BRI TDS BRI TDS BRI Total Total Total 2,094.01 3,176.88 5,270.89 2,451.34 2,785.82 5,237.16 2,487.24 3,393.25 5,880.49 $81,991 $72,809 $154,800 $102,134 $61,805 $163,940 $113,935 $81,618 $195,554 $189,508 $226,728 $416,236 $221,846 $204,363 $426,209 $225,095 $238,629 $463,724 ($107,517) ($153,919) ($261,437) ($119,712) ($142,558) ($262,269) ($111,160) ($157,010) ($268,170) ($51.35) ($48.45) $22.87 $22.87 ($48.84) ($51.17) $22.87 $22.87 ($44.69) ($46.27) $22.87 $22.87 FY21 Totals 16,388.54 $514,293 $1,306,170 ($791,876) $47,890 $72,655 $120,545 $56,062 $63,712 $119,774 $56,883 $77,604 $134,487 $374,806  FEBRUARY REPORT ARR Solicitations Update As of January 19, 2020 ZWAC Meeting February 10, 2021 Upcoming Solicitations Under Development (in alphabetical order): No Updates Solicitations Expected to be Posted Within the Next 90 Days: 1. Asbestos, Lead, and Mold Abatement Services: RFP – Contractor to provide removal, encapsulation, and disposition of asbestos, lead, particulate, and mold. 2. Education, Cleanup, and Beautification Services: RFP – Contractors qualified to provide education, cleanup, and beautification services that benefit the public by improving Austin’s environment and aesthetics through a variety of programs and providing resources and education that inspire Austin residents toward effective environmental stewardship. Link to current contract. 3. Post-Disaster Debris Removal Services: RFP – Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract. 4. Post-Disaster Debris Monitoring Services: RFP – Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal Contractor. No existing contract. Published Solicitations: No Updates Solicitations in Evaluation or Negotiation: 1. Electronics Recycling: IFB 1500 SLW1045 – This solicitation was posted on August 24, 2020 and closed on September 17, 2020. Scheduled for Council approval on February 4, 2021. Contractor to pick up, transport, and recycle computers, monitors, televisions, and other devices that operate using electrical parts in an environmentally sound manner. Link to current contract. 2. Recycling Processing for Non-Curbside Collections: IFB 1500 SLW1043 – This solicitation posted on June 15, 2020 and closed on July 28, 2020. Scheduled for Council approval on January 27, 2021. Contractor to provide single- stream recyclable material processing and marketing services to sort, process, store, market, and sell single-stream recyclable material. The Contractor shall be responsible for picking up the recyclable material collected at the Recycle and Reuse Drop-off Center and receiving the recyclable material collected by ARR from City facilities. This is replacing two contracts: In-House Recycling and RRDOC Recycling. Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 1 Austin Resource Recovery Curbside Collection and Drop Off Center Operations LAST FISCAL YEAR CURRENT FISCAL YEAR FY 2019 FY 2020 Nov 2019 Dec 2019 Nov 2020 Dec 2020 FY20 YTD (Oct 19-Dec 19) FY21 YTD (Oct 20-Dec 20) 130,307 11,040 517 136,709 5,379 347 9,837 711 39 10,965 704 27 31,348 2,378 103 11,553 1,027 48 12,300 1,036 40 35,185 2,465 142 11,761 11,302 815 917 2,610 924 1,035 2,915 10,386 *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 153,625 153,737 11,403 12,613 36,439 13,551 14,411 40,707 154,991 Description of Services Tons of curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals* Total Disposed Tons Collected Curbside and from Drop Off Center Operations Tons of curbside recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons recycled/reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Yard Trimmings Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Compost Collected** Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Pounds of Trash collected per customer per pickup Pounds of Recycled materials collected per customer per pickup (every other week) Pounds of Yard Trimmings collected per customer per week i d e s o p s D s n o T i d e t r e v D s n o T 47,528 2,259 2,595 477 5,073 37,265 257 6,447 77 166 96,813 22,040 52,122 1,218 1,722 247 3,060 48,105 127 3,323 25 193 106,955 38,711 3,755 175 287 31 471 3,342 22 342 0 33 7,965 2,822 4,239 156 183 26 346 4,781 19 296 0 0 9,681 3,973 12,038 533 732 95 1,300 10,735 59 1,227 0 50 25,410 9,045 4,313 135 27 18 146 4,809 34 413 3 17 9,735 4,008 4,845 127 54 18 139 4,802 60 473 3 16 10,339 3,989 13,474 357 149 52 453 12,970 105 1,392 9 33 28,436 10,727 FY 2021 Goal 133,005 11,000 600 52,604 2,400 2,000 550 4,700 45,864 250 6,700 180 150 110,448 45,864 **"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected" 250,438 260,692 19,367 22,294 61,849 23,287 24,749 69,143 265,439 37.47% 40.38% 39.74% 42.58% 39.89% 41.52% 41.51% 40.82% 40.65% 24.78 25.57 22.29 24.75 23.63 25.68 27.25 26.04 24.62 Number of Trash and Recycling Customers 202,292 205,670 203,726 204,510 204,097 207,654 208,307 207,862 207,760 18.17 19.61 17.10 19.24 18.25 19.28 21.60 20.06 19.58 7.12 9.05 7.61 10.85 8.14 10.75 10.70 9.66 8.53 Number of Yard Trimmings/Organics Customers 201,174 204,506 202,650 203,337 202,973 206,464 207,074 206,657 206,707 Total tons of Dead Animals Collected from COA rights- of-way and the animal shelter 30 34 3 3 9 4 3 10 30  30,000 25,000 20,000 15,000 10,000 5,000 0 55% 50% 45% 40% 35% 30% 25% 45.00% 40.00% 35.00% 30.00% 25.00% Austin Resource Recovery Curbside Collection and Drop Off Center Operations 19,367 22,294 23,287 24,749 7,965 9,681 9,735 0 10,339 Nov 2019 Dec 2019 Nov 2020 Dec 2020 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 0 0 40% 40% 43% 42% 42% 41% Nov 2019 Dec 2019 FY20 YTD (Oct 19-Dec 19) Nov 2020 Dec 2020 FY21 YTD (Oct 20-Dec 20) Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Goal FY2020-21 Current 37.51% 36.77% 37.47% 40.38% 40.65% 40.82% * * * * * * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 37.51% 36.77% 37.47% 40.38% 40.65% 40.82% FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Goal FY2020-21 Current Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2017 CY 2018 CY 2019 1,708,484 722,573 97,173 1,079,312 402,292 80,906 1,401,619 470,786 102,215 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. Zero Waste Advisory Commission - February 10, 2021 Single Stream Recycling Statistical Report FY21: October-December 2020 Texas Disposal Systems (TDS) and Balcones Resources, Inc. (BRI) Month and Year Contractor Tons Delivered Contractor Payments Net Value to the City Landfill Cost Avoidance Revenue Processing Cost Net Amount Due/(Owed) $ per ton value Cost Per Ton Total October 2020 November 2020 December 2020 TDS BRI TDS BRI TDS BRI Total Total Total 2,094.01 3,176.88 5,270.89 2,451.34 2,785.82 5,237.16 2,487.24 3,393.25 5,880.49 $81,991 $72,809 $154,800 $102,134 $61,805 $163,940 $113,935 $81,618 $195,554 $189,508 $226,728 $416,236 $221,846 $204,363 $426,209 $225,095 $238,629 $463,724 $1,306,170 ($107,517) ($153,919) ($261,437) ($119,712) ($142,558) ($262,269) ($111,160) ($157,010) ($268,170) ($791,876) ($51.35) ($48.45) $22.87 $22.87 ($48.84) ($51.17) $22.87 $22.87 ($44.69) ($46.27) $22.87 $22.87 $47,890 $72,655 $120,545 $56,062 $63,712 $119,774 $56,883 $77,604 $134,487 $374,806 FY21 Totals 16,388.54 $514,293