3a. Director's Report — original pdf

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To: Zero Waste Advisory Commission From: Ken Snipes, Director Austin Resource Recovery Date: May 15, 2020 Dumpsters in the Central Business District Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Austin Resource Recovery has received requests from businesses located in the Central Business District (CBD) requesting some relief of their monthly garbage fees related to the statewide business closures. In late March, an audit of trash volume was performed in the CBD and found that a majority of the containers within the CBD were empty. By removing containers in the CBD, ARR would be able to reduce CBD customer volume charge which will help customers in that area save money during this crisis; ARR would pay less to the vendor, with a near break-even fiscal impact. ARR Fleet Purchases FY 20 Under the current Fleet Master Agreement, ARR is scheduled to purchase the following types of equipment for FY 20. ARR is replacing 47 units and adding 13 additional pieces of equipment, including multi-packs for the final phase of the Curbside Compost program expansion. Number of Units Litter Abatement Type Area 6 2 1 1 4 1 1 1 1 1 1 Multi-packs Street Sweepers Street Sweeper Bike Lane Sweeper 25-Yard Rear Loaders 25-Yard Rear Loader 25-Yard Rear Loader Crane with 30-Yard Box Crane with 30-Yard Box Crew Cab Stake Bed Box Truck with Dump Bed Curbside Compost Street Sweeping Litter Control Street Sweeping Yard Trimmings Brush Collection Bulk Collection Bulk Collection Brush Collection Litter Control Dead Animal Collection Fuel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Flex Fuel/E85 Bio-Diesel Supervisor Pickups Trimmings/Curbside CNG Yard Compost Bulk Collection Street Sweeping Supervisor Pickup Supervisor Pickup Number of Units Type Collections Automated Side Loaders Automated Side Loaders 25-Year Rear Loaders 13-Yard Rear Loaders 13-Yard Rear Loader Supervisor Pickup Supervisor Pickup Area Garbage Recycle Garbage Garbage Recycle Garbage Recycle Flex Fuel/E85 Flex Fuel/E85 Fuel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Flex Fuel/E85 Flex Fuel/E85 Diversion Facilities Type Area Fuel 11-Yard Dump Truck Landfill Closure Bio-Diesel Forklift Tractor Resource Recovery Center Training Propane Bio-Diesel Administration Type Supervisor Pickup Small Pickup Compact Car Compact Cars Area Safety Admin Management Admin Management Business Outreach Fuel Flex Fuel/E85 Bio-Diesel Electric Electric 3 1 1 10 8 1 2 1 1 4 1 1 1 1 1 1 2 Number of Units Number of Units Total Units: 60 ReVerse Pitch The 5th annual ReVerse Pitch competition went virtual this year. Four finalists pitched business ideas that use one or more of the by-product, surplus or otherwise underutilized materials streams that were pitched in February. Over 250 attendees attended the online final pitch event on April 27. The two top pitches were awarded $10,000 Innovation Prizes to start their companies: 1. Recyclable Planters by Lofi Recycling Systems This concept will create plastic planters made out of PVC from Gold Rush Vinyl, a local record shop. In the first year, they anticipate diverting 2.7 tons of PVC from Austin landfills and preventing 5.32 GHG emissions. The company aspires to implement a take-back program for their planters, as well. 2. Collapsible Helmets by Terra Helmets This concept will create collapsible helmets out of 3 different scrap materials: PVC sandals from the Travis County jail, PVC from Gold Rush Vinyl and fabric samples from the International Interior Designers Association Austin group. They aim to have both an environmental and safety impact by making these helmets shareable and linking up with electric scooter companies to include these as part of rentals. They anticipate diverting 10,000 pounds of PVC from sandals, 8,000 pounds of PVC from vinyl records, and 8,000 pounds of fabric samples. Terra Helmets also won the “People’s Choice Award,” voted on by audience participants. Austin Recycles App On April 1, 2020, ARR launched the Austin Recycles App available on the Apple App Store and Google Play. The app allows customers to receive reminders about their regular trash, recycling, compost and other curbside collections, as well as alerts about collection delays or service interruptions. The Austin Recycles App also allows customers to search for items they are unsure of what to do with and learn how to dispose of them properly and play a waste sorting game. Austin Resource Recovery Curbside Collection and Drop Off Center Operations Description of Services Tons of curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling 128,829 10,231 528 130,307 11,040 517 LAST FISCAL YEAR CURRENT FISCAL YEAR FY 2018 FY 2019 Feb 2019 Mar 2019 Feb 2020 Mar 2020 FY19 YTD (Oct 18-Mar 19) 64,570 4,280 234 9,444 810 43 FY20 YTD (Oct 19-Mar 20) FY 2020 Goal 63,723 4,118 229 132,546 10,248 560 Residuals* 10,642 11,761 5,825 771 5,286 10,670 Total Disposed Tons Collected Curbside and from Drop Off Center Operations 150,230 153,625 11,371 11,141 74,908 11,069 12,432 73,356 154,024 *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 9,656 861 43 811 3,542 162 185 30 369 2,537 8 561 10 0 7,026 1,508 10,157 96 47 840 3,653 162 226 40 425 5,163 3 285 8 25 9,562 2,671 11,426 68 29 909 4,200 138 199 25 360 7,155 382 2 0 0 12,099 5,377 24,312 1,107 1,195 216 2,407 19,632 111 2,630 55 81 49,228 11,450 3,557 198 301 40 528 2,682 11 526 0 16 7,319 1,612 24,377 1,074 1,583 196 2,758 24,134 2,507 94 0 99 53,969 19,050 50,250 2,600 2,500 560 5,450 37,500 210 7,373 157 175 101,115 31,300 Tons of curbside recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons recycled/reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Yard Trimmings Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Compost Collected** 48,005 1,986 1,505 469 3,759 32,244 201 6,292 150 154 90,805 14,414 47,528 2,259 2,595 477 5,073 37,265 257 6,447 77 166 96,813 22,040 i d e s o p s D s n o T d e i t r e v D s n o T **"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected" Total Tons Collected Curbside and from Drop Off Center Operations 241,035 250,438 18,397 20,702 124,136 18,388 24,531 127,325 255,139 Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 36.77% 37.47% 37.02% 45.16% 38.54% 38.12% 48.63% 41.19% 38.05% Pounds of Trash collected per customer per pickup 24.84 24.78 22.11 23.25 24.68 21.28 25.69 23.96 24.92 Number of Trash and Recycling Customers 199,448 202,292 201,608 201,630 201,260 204,874 205,308 204,565 204,549 customer per pickup (every other week) 18.62 18.17 16.31 16.82 18.68 16.12 19.00 18.44 18.99 Pounds of Recycled materials collected per Pounds of Yard Trimmings collected per customer per week 6.25 7.12 5.84 11.89 7.54 6.08 16.18 9.13 7.09 Number of Yard Trimmings/Organics Customers 198,325 201,174 200,497 200,459 200,176 203,676 204,108 203,410 203,508 Total tons of Dead Animals Collected from COA rights- of-way and the animal shelter 36 30 2 2 16 2 3 17 32 30,000 25,000 20,000 15,000 10,000 5,000 0 55% 50% 45% 40% 35% 30% 25% 20% 42.00% 41.00% 40.00% 39.00% 38.00% 37.00% 36.00% 35.00% 34.00% Austin Resource Recovery Curbside Collection and Drop Off Center Operations 18,397 18,388 20,702 7,026 9,562 0 7,319 24,531 12,099 Feb 2019 Mar 2019 Feb 2020 Mar 2020 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by 0 0 ARR 45% 37% 39% 38% 49% 41% Feb 2019 Mar 2019 FY19 YTD (Oct 18-Mar 19) Feb 2020 Mar 2020 FY20 YTD (Oct 19-Mar 20) Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2015-16 FY2016-17 FY2017-18 FY2018-19 FY2019-20 FY2019-20 Actual 37.60% 42.02% Actual 37.51% * Actual 36.77% * Actual 37.47% * Goal 38.05% * Current 41.19% * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 37.60% 37.51% 36.77% 37.47% 38.05% FY2015-16 Actual FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Goal Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2016 CY 2017 1,152,661 360,244 206,165 1,708,484 722,573 97,173 1,079,312 402,292 80,906 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. 41.19% FY2019-20 Current CY 2018  ARR Solicitations Update As of April 22, 2020 ZWAC Meeting May 13, 2020 Upcoming Solicitations Under Development (in alphabetical order): 1. Post-Disaster Debris Removal Services: RFP – Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract. 2. Post-Disaster Debris Monitoring Services: RFP – Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal Contractor. No existing contract. Solicitations Expected to be Posted Within the Next 90 Days: 1. Daily Drop-Off of Material Collected Through Dumpster or Roll-Off Service: IFB – Contractor to receive daily collections of bulk materials from the City at their disposal facility or landfill. No existing contract. 2. Recycling Processing for Non-Curbside Collections: IFB – Contractor to provide single-stream recyclable material processing and marketing services to sort, process, store, market, and sell single-stream recyclable material. The Contractor shall be responsible for picking up the recyclable material collected at the Recycle and Reuse Drop-off Center and receiving the recyclable material collected by ARR from City facilities. This is replacing two contracts: In-House Recycling and RRDOC Recycling. 3. Truck Scale Inspection, Maintenance, and Repair Services: IFB – Contractor to complete quarterly full-service, diagnostics, inspections, preventative maintenance, servicing, authorized part replacements, and repairs of truck and floor scales located at City facilities. Link to current contract Published Solicitations: 1. Mattress Collection and Recycling Services:– RFI 1500 SLW6011 (second RFI) – This posted on April 7, 2020 and closes on April 28, 2020. This RFI includes the SOW that was solicited on the RFP below and questions for potential bidders and stakeholders on how to improve the SOW. This is a new service needed as mattresses are currently collected through bulky collection and landfilled. RFP 1500 SLW3005 – this solicitation was issued on January 6, 2020 and closed on March 3, 2020. There were no responses. RFI 1500 SLW6000 (first RFI) was issued in July 2018, asking stakeholders and potential bidders questions relating to these services. No existing contract. Solicitations in Evaluation or Negotiation: (None) 1. Purchase of Foam Densifier: IFB 1500 SLW1041 – Contractor to provide new foam densifier to include delivery, installation, training, and warranty. Solicitation posted March 2, 2020 and closed April 7, 2020. No existing contract. 2. Routine Non-Residential (City facilities) Dumpster Collection Services: IFB 7400 SLW1035 – Contractor to collect trash, recycling, brush, bulk, and compostable Materials from City of Austin facilities. Scope may also include special event and emergency service needs at City facilities on an as-needed basis. RFI 1500 SLW6005 was issued in July 2019 related to these services. Solicitation posted March 9, 2020 and closed April 7, 2020. Link to current contract Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 1