Item 5a - REVISED — original pdf

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To:   Zero Waste Advisory Commission  From:      Ken Snipes, Director  Austin Resource Recovery  Date:  February 19, 2020    Climate Action Plan Update  Subject:   Director’s Monthly Report to the Zero Waste Advisory Commission  The Office of Sustainability is updating Austin's Community Climate Plan. The goal of this update is to identify  actions that local government, businesses, and community members can undertake in the next 10 years that will  help Austin reach its goal of reducing as many global warming emissions as created by 2050.  City staff, including representatives from Austin Resource Recovery, will host five workshops that coincide with  the five advisory groups working on the Climate Plan Update.   The “Climate Change and Consumption  Community Workshop” will have discussion related to Austin’s zero waste efforts.   Transportation Electrification Community Workshop; February 4th from 5:30‐8pm at Austin Energy Town   Sustainable Buildings Community Workshop; February 8th from 2‐4:30pm at Huston‐Tillotson University ‐  Lake Center ‐ Assembly Room 130  Dickey‐Lawless Science Building   Natural Systems Community Workshop; February 11th from 5:30‐8pm at the Carver Library Auditorium   Transportation and Land Use Community Workshop; February 13th from 5:30‐8pm at the Carver Library   Climate Change and Consumption Community Workshop; February 22nd from 10:30‐1pm Location has not  Auditorium  been determined   More information at:  austintexas.gov/climateplan    Curbside Textile Recycling Methods  In regards to questions raised at the previous ZWAC meeting, we are providing the following clarification with  regards to the curbside textile program:  The proposed program is an on‐call collection program that accepts textiles and other gently used household  goods. The term “gently used” applies to “household goods” other than textiles, as the contract allows for  donations of other materials as well. The description has been modified to read: The proposed program is an on‐ call collection program that accepts textiles and other household goods.  For clarity, section 3.1 of the contract states:  All marketing shall state that Textiles are acceptable in any condition (except wet or infested materials) for  collection and shall encourage residents to use the program to recycle damaged, torn, or stained Textiles.    Regarding the process for recycling textiles, once material is collected through the curbside collection program,  it is sent to one of the retail thrift stores throughout Central Texas. If the material doesn’t sell within  approximately four weeks, it will then go to one of two outlet centers within Austin and given a chance to sell by  the pound.  If the material doesn’t sell in the thrift stores or outlets, it is then sorted, baled and sold as a  commodity.     Compostable Food Service Containers  As access to composting services increases, there has been an increase in food service containers marketed as  compostable. The variety of composition has posed challenges for organics recyclers and segmentation in  materials accepted by haulers and processors. Solutions to this issue are complex and tied to public education  and product stewardship.    The City of Austin provides education to thousands of food permitted businesses and customers each year that  directly references the prohibition of “take out boxes with wax or plastic lining.” Education is provided via social  media, presentations, onsite meetings, and telephone conversations.  Staff encourages containers that can be  reused, recycled, or composted within local systems when speaking with food permitted businesses.  Regional  haulers and processors also provide similar education resources.  Municipal compostable food service policies have typically been housed with single use serviceware prohibitions  that require food serviceware to be recyclable, reusable, or compostable.  While these policies do not directly  address items such as plastic lined cardboard boxes, these items could be deemed as non‐compostable within  local systems.  Notable food serviceware bans include Seattle and San Francisco.  Due to the scale of the value chain of items such as food containers; much of the work to improve the design  and stewardship of compostable food containers is being undertaken at the state or federal level. Here are  some examples of organizations working to create more consistency in labeling and standardization of products:      The Sustainable Packaging Coalition (sustainablepackaging.org) works to develop tools, applications,  and services that can help companies take action toward packaging sustainability.  Ongoing  collaborations include the “Compostable Packaging Collaborative” in which members from across the  value chain discuss issues and share resources.   The National Stewardship Action Council (nsaction.us) is a national advocate of product stewardship  and works to develop state and federal policy related to the circular economy.     The State of Texas Alliance for Recycling [STAR] (recyclingstar.org) Product Stewardship Council  works to develop State programs or policy related to product stewardship.   Clean Community Fee  The City of Austin’s Clean Community Fee was established by ordinance to support cleanup and sanitation  services that yield communitywide benefits. While only curbside collections customers pay Austin Resource  Recovery’s Base Customer and Trash Cart Fees, every residence and commercial property is billed a monthly  Clean  Community  Fee.  Commercial  properties  pay  more  due  to  additional  services  provided  by  the  Department. As of December 2019, more than 407,000 residences and 25,000 commercial properties pay a  monthly Clean Community Fee.  Impact on City Services and Sanitation Challenges   Clean Community Fees make up about 26% of ARR’s revenue and solely fund the following services:    Litter Control in public areas and right-of-ways (including waste and litter removal in illegal dumpsite cleanups, homeless encampment cleanups, and other citywide litter abatement activities)   Street Sweeping   Dead Animal Collection   ARR’s Recycling & Reuse Drop‐Off Center (RRDOC)    Zero Waste Strategic Design & Development   Brownfields Remediation  Landfill Closure and post‐closure requirements      Additionally, Clean Community Fees collected from commercial properties constitute the sole funding for  ARR’s Business Outreach services — including administration of the Universal Recycling Ordinance (URO)  and  other  business‐related  Zero  Waste  programs.  Clean  Community  Fees  collected  from  residential  properties fund Household Hazardous Waste Drop‐Off at RRDOC for residential customers.       Strategic Outcomes and Sustainability of Rates  Based on a recent affordability study* of 16 Texas benchmark cities, only Austin provided all of the benchmark  requirements to its residents and community. The study noted that, while “total monthly fees appear higher”  than  in  3/4  of  benchmarked  cities,  Austin  “provides  many  additional  services,  funded  by  the  Clean  Community Fee, which are either not provided by benchmark cities, or [are] funded by other sources or city  departments.” The study adds that, as a percentage of average annual income, ARR’s fees compare more  favorably with benchmarked cities than in direct cost comparison. Austin has the most ambitious recycling  goals  among  benchmark  cities,  and  currently  holds  rate  at  38%.     The level of funding provided by the Clean Community Fee has met the expense requirements of the services  it supports. As directed by City Council during the last budget cycle, the Department is currently developing a  proposal to add environmental cleanup services, including increased litter abatement citywide and enhanced  street sweeping services. As Austin grows and homeless encampment cleanups continue to expand beyond  highway underpasses to City parkland, the Department will be challenged to keep up with increasing demand  while maintaining household affordability.   the  highest  recycling  Multifamily Compost Pilot Update    Staff began recruiting properties to participate in the multifamily composting pilot in January 2020 with an  application deadline of February 1. As of the February 1 deadline, three properties had applied, resulting in a  deadline extension to February 14. As of February 7, six properties have committed to participating in the pilot.  These six properties represent four council districts: 9, 4, 3, and 7 and include a mix of apartments and  condominiums.  Staff is in regular communication with eighteen property managers who have expressed  interest in participating, but have been unable to commit to applying.         Austin Resource Recovery Curbside Collection and Drop Off Center Operations LAST FISCAL YEAR CURRENT FISCAL YEAR FY 2018 FY 2019 Nov 2018 Dec 2018 Nov 2019 Dec 2019 FY19 YTD (Oct 18-Dec 18) 128,829 10,231 528 130,307 11,040 517 656 40 11,121 10,600 32,915 2,429 100 9,837 711 35 Description of Services Tons of curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Total Disposed Tons Collected Curbside and Residuals* 10,642 11,761 1,074 3,102 815 2,610 10,670 from Drop Off Center Operations 150,230 153,625 12,891 12,290 38,546 11,398 12,613 36,434 154,024 *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit Tons of curbside recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons recycled/reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Yard Trimmings Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Compost Collected** 48,005 1,986 1,505 469 3,759 32,244 201 6,292 150 154 90,805 14,414 47,528 2,259 2,595 477 5,073 37,265 257 6,447 77 166 96,813 22,040 4,073 157 194 28 351 2,870 28 395 9 0 7,726 1,783 **"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected" Total Tons Collected Curbside and from Drop Off 12,452 552 564 109 1,152 8,989 1,332 73 25 32 24,055 5,471 3,755 175 287 33 473 3,342 22 342 0 33 7,967 2,822 FY20 YTD (Oct 19-Dec 19) FY 2020 Goal 31,348 2,378 98 132,546 10,248 560 12,038 533 732 92 1,297 10,735 1,227 59 0 50 25,407 9,045 50,250 2,600 2,500 560 5,450 37,500 210 7,373 157 175 101,115 31,300 10,965 704 27 917 4,239 156 183 23 343 4,781 19 296 0 0 9,677 3,973 694 27 969 4,239 194 194 33 401 3,863 20 374 8 16 8,921 2,231 i d e s o p s D s n o T d e i t r e v D s n o T Center Operations 241,035 250,438 20,616 21,211 62,602 19,365 22,290 61,841 255,139 Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 36.77% 37.47% 36.46% 40.99% 37.33% 39.74% 42.58% 39.89% 38.05% Pounds of Trash collected per customer per pickup 24.84 24.78 25.56 24.31 25.18 22.29 24.75 23.63 24.92 Number of Trash and Recycling Customers 199,448 202,292 200,840 201,211 201,076 203,726 204,510 204,097 204,549 customer per pickup (every other week) 18.62 18.17 18.79 19.56 19.15 17.10 19.24 18.25 18.99 Pounds of Recycled materials collected per Pounds of Yard Trimmings collected per customer per week 6.25 7.12 6.62 8.91 6.91 7.61 10.85 8.14 7.09 Number of Yard Trimmings/Organics Customers 198,325 201,174 200,047 200,067 200,038 202,650 203,337 202,973 203,508 Total tons of Dead Animals Collected from COA rights- of-way and the animal shelter 36 30 4 3 10 3 3 9 32 25,000 20,000 15,000 10,000 5,000 0 50% 45% 40% 35% 30% 25% 20% 40.50% 40.00% 39.50% 39.00% 38.50% 38.00% 37.50% 37.00% 36.50% 36.00% 35.50% 35.00% Austin Resource Recovery Curbside Collection and Drop Off Center Operations 20,616 21,211 19,365 22,290 7,726 8,921 7,967 0 9,677 Nov 2018 Dec 2018 Nov 2019 Dec 2019 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by 0 0 ARR 41% 36% 37% 40% 40% 43% Nov 2018 Dec 2018 FY19 YTD (Oct 18-Dec 18) Nov 2019 Dec 2019 FY20 YTD (Oct 19-Dec 19) Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2015-16 FY2016-17 FY2017-18 FY2018-19 FY2019-20 FY2019-20 Actual 37.60% 42.02% Actual 37.51% * Actual 36.77% * Actual 37.47% * Goal 38.05% * Current 39.89% * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 37.60% 37.51% 36.77% 37.47% 38.05% FY2015-16 Actual FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Goal Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2016 CY 2017 1,152,661 360,244 206,165 1,708,484 722,573 97,173 1,079,312 402,292 80,906 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. 39.89% FY2019-20 Current CY 2018 Zero Waste Advisory Commission - January 8th, 2020 Single Stream Recycling Statistical Report FY20: October 2019-December 2019 Texas Disposal Systems (TDS) and Balcones Resources, Inc. (BRI) Month and Year Contractor Tons Delivered Contractor Payments Net Value to the City Landfill Cost Avoidance Revenue Processing Cost Net Amount Due/(Owed) $ per ton value Cost Per Ton Total October 2019 TDS BRI Total TDS November BRI 2019 December 2019 Total TDS BRI Total 1,939.98 2,982.78 4,922.76 1,753.88 2,816.24 4,570.12 2,346.49 2,808.82 5,155.31 $44,128 $40,533 $84,661 $43,495 $41,361 $84,856 $61,255 $43,110 $104,365 $175,568 $215,984 $391,552 $158,726 $206,158 $364,884 $212,357 $205,720 $418,078 ($131,440) ($175,451) ($306,891) ($115,231) ($164,797) ($280,028) ($151,103) ($162,610) ($313,713) ($67.75) ($58.82) $22.93 $22.93 ($65.70) ($58.52) $22.93 $22.93 ($64.40) ($57.89) $22.93 $22.93 FY20 Totals 14,648.19 $273,882 $1,174,514 ($900,632) $44,484 $68,395 $112,879 $40,216 $64,576 $104,793 $53,805 $64,406 $118,211 $335,883  ARR Solicitations Update As of January 24, 2020 ZWAC Meeting February 12, 2020 Upcoming Solicitations Under Development (in alphabetical order): 1. Lighting Upgrade at Austin Resource Recovery’s Todd Lane Campus: IFB – Contractors qualified to upgrade external lighting to energy efficient light-emitting diode (“LED”) light panels. No existing contract. 2. Post-Disaster Debris Removal Services: RFP – Contractor to provide emergency debris removal services in accordance with the Federal Emergency Management Administration (FEMA) policies and guidelines. No existing contract. 3. Post-Disaster Debris Monitoring Services: RFP – Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal Contractor. No existing contract. 4. Recycling Processing Services for City In-House Recycling Collection: IFB – Contractor to provide single-stream recyclable material processing and marketing services to receive, sort, process, store, market, and sell recyclable material collection by ARR from City facilities. Link to current contract 5. Single-Stream Recycling Services for RRDOC: IFB – Contractor to operate a single-stream recycling facility to help increase diversion from landfills by picking up and processing single-stream recyclable materials collected at the Recycle and Reuse Drop-off Center to provide support for the City’s recycling drop-off location for residents who do not receive curbside collections and want to responsibly discard their recyclables. Link to current contract 6. Truck Cameras: RFP – Contractor to deliver, install, integrate, maintain, and repair external vehicle cameras along with all required hardware, cables, support, tools, components, and solutions. These cameras must be compatible with the existing cameras installed as well as the vehicles in-vehicle technology provided by FleetMind Solutions No existing contract. Solicitations Expected to be Posted Within the Next 90 Days: 1. Daily Drop-Off of Material Collected Through Dumpster or Roll-Off Service: IFB – Contractor to receive daily collections of bulk materials from the City at their disposal facility or landfill. No existing contract. 2. Purchase of Foam Densifier: IFB – Contractor to provide new foam densifier to include delivery, installation, training, and warranty. No existing contract. 3. Routine Non-Residential (City facilities) Dumpster Collection Services: RFI/IFB – Contractor to collect trash, recycling, brush, bulk, and compostable Materials from City of Austin facilities. Scope may also include special event and emergency service needs at City facilities on an as-needed basis. Link to current contract 4. Truck Scale Inspection, Maintenance, and Repair Services: IFB – Contractor to complete quarterly full-service, diagnostics, inspections, preventative maintenance, servicing, authorized part replacements, and repairs of truck and floor scales located at City facilities. Link to current contract Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 2  Published Solicitations: 1. Dumpster Collection and Cleaning Services for the Central Business District: RFI/IFB 1500 SLW1036 – Contractor to provide trash, recycling, and compost dumpster collection, collection of bulk materials and area litter clean up in the Central Business District of Austin, Texas. This solicitation posted on December 9, 2019 and has been extended to close on February 13, 2020. Link to current contract 2. Mattress Collection and Recycling Services: RFP 1500 SLW3005 – This is a new service needed as mattresses are currently collected through bulky collection and landfilled. RFI 1500 SLW6000 was issued in July 2018 related to these services. This solicitation posted on January 6, 2020 and closes on February 13, 2020. No existing contract. 3. Truck Wash Equipment Inspection, Maintenance, and Repair: RFQ 1500 MMO0410 – Contractor to provide routine monthly inspection, maintenance, and repairs on the commercial vehicle truck was equipment owned by the City. The ensuing contract will be for one year to cover the City’s needs until the new equipment retrofit is complete. This solicitation posted on January 9, 2020 and closed on January 29, 2020. Link to current contract Solicitations in Evaluation or Negotiation: 1. Residential Trash Dumpster Collection Services: IFB 1500 SLW1028 – Contractor to collect, transport, process, dispose of, and clean-up trash materials generated by ARR residential customers located within the ARR service areas of Austin. ARR residential customers include single-family, duplex, triplex, and fourplex premises. This solicitation was posted on September 16, 2019 and closed on October 22, 2019. Link to current contract 2. Vehicle Rapid Response Remediation Services: IFB 1500 SLW1037 – Contractor to provide rapid response remediation services for spills resulting from accidents and equipment malfunctions that occur within ARR’s vehicle fleet, to include containerizing and transporting the material from vehicle spills for recycling, waste treatment, and ultimate disposal. Spills associated with these incidents are primarily non-hazardous total petroleum hydrocarbons (TPH) and engine coolant. This solicitation posted on December 16, 2019 and closed on January 7, 2020. Link to current contract Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 2 of 2