Item 4a — original pdf

Backup

COUNCIL DATE: 04/09/2020 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: TEXAS DISPOSAL SYSTEMS, INC. SUBJECT: Authorize award and execution of a multi-term contract with Texas Disposal Systems, Inc., to provide residential dumpster collection services, for up to five years for a total contract amount not to exceed $2,100,000. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. LEAD DEPARTMENT: Purchasing Office CLIENT DEPARTMENT(S): Austin Resource Recovery FISCAL NOTE: Funding in the amount of $210,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. PURCHASING: The Purchasing Office issued an Invitation for Bids (IFB) 1500 SLW1028 for these services. The solicitation issued on September 16, 2019 and it closed on October 22, 2019. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Inquiries should be directed to the City Manager’s Agenda Office, at 512- 974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. BOARD AND COMMISSION ACTION: February 12, 2020 – To be reviewed by the Zero Waste Advisory Commission. ADDITIONAL BACKUP INFORMATION (RCA BODY) The contractor will provide collection, transportation, maintenance, and cleanup of refuse materials generated by residential multi-unit customers located within specific areas of Austin. Based on considerations of health, safety, customer access, and convenience of collections, certain multi-unit residential properties within the city have been determined to be best suited for dumpster services rather than individual City-provided cart services. The contractor will provide all the necessary dumpsters/containers, staff, labor, vehicles, and equipment to perform these services. The current contract expires June 1, 2020. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. Revised 3/2018 1