5a. Director's Report — original pdf

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To:  Zero Waste Advisory Commission From:  Ken Snipes    Director   Austin Resource Recovery Date:  January 8, 2020 Subject:  Director’s Monthly Report to the Zero Waste Advisory Commission  Curbside Textile Pickup Update  Background  A 2015 Waste Characterization Study estimated that 6.6 million pounds of textiles were going to Austin landfills every year. The study recommended that Austin Resource Recovery (ARR) implement a textiles collection program. ARR contracted with Simple Recycling to provide curbside clothing and household goods from June 2016‐June 2019.   In response to community, non‐profit and Council concerns about the contract, ARR completed a stakeholder process prior to soliciting a new contract. The results of that process were summarized in memo to Mayor and Council in November 2018 and used to develop a new solicitation textiles collection.  Current Situation  Prior to the solicitation, ARR issued a Request for Information to provide potential bidders and stakeholders an opportunity to identify any concerns with the scope of service. In August 2019, ARR issued a solicitation for a textiles collection program that prioritized highest and best use diversion, local end markets, customer service and increased oversight and reporting requirements. The evaluation team recommended a contract with Goodwill of Central Texas, a 501(c)(3) nonprofit corporation. The recommended proposal with Goodwill of Central Texas is a revenue contract and pays the City of Austin $0.0025 per pound of material collected.   The proposed program is an on‐call collection program that accepts textiles and other gently used household goods. Materials will be collected in reusable bags and marketed in Goodwill of Central Texas stores. ARR’s Recycle and Reuse Drop‐Off Center, as well as local reuse organizations identified in the Austin Reuse Directory will remain alternative drop‐off locations for the Austin community.  Next Steps  ARR will work with Goodwill of Central Texas to integrate the program and educate customers about the new service, anticipated to begin in early 2020.        Household Hazardous Waste Mobile Event Cost Estimates  A mobile household hazardous waste collection event in North Austin is estimated to cost approximately $100,000. This cost includes mobilization and staffing by the City’s hazardous waste vendor along with disposal/recycling of the material collected.   ARR is planning for a potential event in spring of 2020 with the hopes of providing a convenient option for residents in the northern portion of the city.    Economic Impact Study on C&D Diversion Requirements Austin City Council adopted the Construction and Demolition (C&D) Diversion Ordinance in 2015 [15‐6‐150] establishing minimum standards for landfill diversion of construction debris for building permits that exceed 5,000 square feet and all demolition permits regardless of permitted size. Austin Code of Ordinances [15‐6‐151] directs City Council to consider increasing the existing minimum diversion rates of construction debris from 50% to 75% in October 2020.  This potential increase is subject to approval by City Council based on a report which measures the economic impact of ordinance required C&D diversion on household affordability and an assessment of future markets for the reuse of C&D material [15‐6‐157]. In November 2019, Burns & McDonnell was awarded a contract to complete a study, final report, and presentation on: 1) The C&D ordinance impact on household affordability, by calculating a cost per square foot impact to Austin single and multi‐family homes; 2) An assessment of deconstruction and re‐use markets for C&D materials; and 3) An analysis of current C&D debris markets including current price of commodities, saturation of local markets, market trends, and factors which many hinder or encourage the growth of C&D reuse and recycling markets in the next five years. This report is anticipated to be completed by the contractor and provided to the City Manager in May 2020.    Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 2 ARR Solicitations Update As of December 19, 2019 ZWAC Meeting January 8, 2020 Upcoming Solicitations Under Development (in alphabetical order): 1. Lighting Upgrade at Austin Resource Recovery’s Todd Lane Campus: IFB – Upgrade external lighting to energy efficient light-emitting diode (“LED”) light panels. No existing contract. 2. Post-Disaster Debris Removal Services: RFP – Provide emergency debris removal services according to Federal Emergency Management Administration (FEMA) policies and guidelines. No existing contract. 3. Post-Disaster Debris Monitoring Services: RFP – Provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal Contractor. No existing contract. 4. Purchase of Foam Densifier: IFB – Provide new foam densifier to include delivery, installation, training, and warranty. No existing contract. 5. Recycling Processing Services for City In-House Recycling Collection: IFB – Provide single-stream recyclable material processing and marketing services to receive, sort, process, store, market, and sell recyclable material collection by ARR from City facilities. Link to current contract. 6. Single-Stream Recycling Services for RRDOC: IFB – Operate a single-stream recycling facility to help increase diversion from landfills by picking up and processing single-stream recyclable materials collected at the Recycle and Reuse Drop-off Center to provide support for the City’s recycling drop-off location for residents who do not receive curbside collections and want to responsibly discard their recyclables. Link to current contract. 7. Truck Scale Inspection, Maintenance, and Repair Services: IFB – Complete quarterly full-service, diagnostics, inspections, preventative maintenance, servicing, authorized part replacements, and repairs of truck and floor scales located at City facilities. Link to current contract. Published Solicitations: 1. Dumpster Collection and Cleaning Services for the Central Business District: RFI/IFB 1500 SLW1036 – Provide trash, recycling, and compost dumpster collection, collection of bulk materials and area litter clean up in the Central Business District of Austin, Texas. This solicitation posted on December 9, 2019 and closes on January 7, 2020. Link to current contract. 2. Replacement Brooms for Sweepers: IFB 1500 JRH1031REBID – Provide replacement brooms and accessories for ARR’s Schwarze, Tennant, and Tymco sweepers on an as-needed basis. Link to current contract. This solicitation was published on December 16, 2019 and closes on January 7, 2020. The original solicitation was published on October 21, 2019 and closes on November 12, 2019 through IFB 1500 JRH1031 but had to be rebid due to bids being unresponsive. Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 2 of 2 3. Vehicle Rapid Response Remediation Services: IFB 1500 SLW1037 – Provide rapid response remediation services for spills resulting from accidents and equipment malfunctions that occur within ARR’s vehicle fleet, to include containerizing and transporting the material from vehicle spills for recycling, waste treatment, and ultimate disposal. Spills associated with these incidents are primarily non-hazardous total petroleum hydrocarbons (TPH) and engine coolant. This solicitation posted on December 16, 2019 and closes on January 7, 2020. Link to current contract. Solicitations Expected to be Posted Within the Next 90 Days: 1. Daily Drop-Off of Material Collected Through Dumpster or Roll-Off Service: IFB – Receive daily collections of bulk materials from the City at their disposal facility or landfill. No existing contract. 2. Mattress Collection and Recycling Services: RFP – This is a new service needed as mattresses are currently collected through bulky collection and landfilled. RFI 1500 SLW6000 was issued in July 2018 related to these services. That information is under review to establish a scope of work for solicitation. No existing contract. 3. Refurbishing Receptacles: IFB – Provide refurbishing services for trash, compostable, and recyclable receptacles (carts) used by the City. No existing contract. 4. Routine Non-Residential (City facilities) Dumpster Collection Services: RFI/IFB – Collect trash, recycling, brush, bulk, and compostable Materials from City of Austin facilities. Scope may also include special event and emergency service needs at City facilities on an as-needed basis. Link to current contract. 5. Truck Wash Equipment Inspection, Maintenance, and Repair: RFQ – Routine monthly inspection, maintenance, and repairs on the commercial vehicle truck was equipment owned by the City. The ensuing contract will be for one year to cover the City’s needs until the new equipment retrofit is complete. Link to current contract. Solicitations in Evaluation or Negotiation: 1. Medical Health and Evaluation Program: RFQS 1500 EAD4003 – Provide a medical and health evaluation program for applicants and employees potentially exposed to levels of hazardous materials, respiratory contaminants, noise, and other occupational health related conditions, as well as conduct medical and health evaluations for Commercial Driver’s License holders to determine each driver’s physical ability to operate a commercial vehicle. Current contract, NA140000170, is not available to the public. Current Contract expires on October 12, 2019. This solicitation was published on August 19, 2019 and closed on September 26, 2019. 2. Residential Trash Dumpster Collection Services: IFB 1500 SLW1028 – Collect, transport, process, dispose of, and clean-up trash materials generated by ARR residential customers located within the ARR service areas of Austin. ARR residential customers include single-family, duplex, triplex, and fourplex premises. This solicitation was posted on September 16, 2019 and closed on October 22, 2019. Link to current contract. 3. Trash and Recycling Receptacles for Downtown: IFB 1500 SLW1017 – Provide trash and recycling containers that match receptacle design in the downtown Austin area, according to Great Streets Master Plan. This solicitation was published on March 4, 2019 and closed on March 21, 2019. Austin Resource Recovery Curbside Collection and Drop Off Center OperationsDescription of ServicesFY 2018FY 2019Sep 2018Oct 2018FY19 YTD (Oct 18-Oct 18)Sep 2019Oct 2019FY20 YTD (Oct 19-Oct 19)FY 2020 GoalTons of curbside Trash128,829130,3079,61911,19411,1949,91410,54610,546132,546Tons of Curbside Bulk Disposed10,23111,0405501,0791,07986896396310,248HHW Operations Tons Disposed528517333333353636560Estimated Tons of Curbside Recycling Residuals*10,64211,7619251,0591,05997487887810,670Total Disposed Tons Collected Curbside and from Drop Off Center Operations150,230153,62511,12713,36513,36511,79212,42312,423154,024Tons of curbside recycling48,00547,5283,5674,1414,1413,4734,0464,04650,250RRC Tons Recycled/Reused1,9862,2591362012011932022022,600RRC Tons of Brush Collected1,5052,5951411751751712612612,500HHW Operations Tons recycled/reused469477474848303636560Tons of Drop Off Center Collections Recycled/Reused3,7595,0733184004003874814815,450Tons of Curbside Yard Trimmings 32,24437,2651,7542,2562,2561,8022,6122,61237,500Tons of Curbside Bulk Recycled2012575252571818210Tons of Curbside Brush Collected6,2926,4475265635635855895897,373Tons of Curbside Textiles Collected15077988000157Tons of Carts Recycled15416626171701717175Total Diverted Tons Collected Curbside and from Drop Off Center Operations90,80596,8136,2057,4097,4096,2547,7647,764101,115Tons of Curbside Compost Collected**14,41422,0401,1791,4571,4571,3122,2512,25131,300241,035250,43817,33220,77420,77418,04620,18720,187255,13936.77%37.47%34.67%34.46%34.46%33.29%37.02%37.02%38.05%24.8424.7822.0725.6825.6822.4523.8523.8524.92199,448202,292201,150201,177201,177203,854204,055204,055204,54918.6218.1716.4719.1119.1115.8118.4018.4018.996.257.124.055.215.214.105.945.947.09198,325201,174199,923200,000200,000202,722202,933202,933203,508363023323332Total tons of Dead Animals Collected from COA rights-of-way and the animal shelterPounds of Recycled materials collected per customer per pickup (every other week)Number of Trash and Recycling CustomersPounds of Trash collected per customer per pickupTotal Tons Collected Curbside and from Drop Off Center OperationsNumber of Yard Trimmings/Organics CustomersPounds of Yard Trimmings collected per customer per weekEstimated Percent of Curbside Collected Materials Diverted from Landfills by ARR**"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected"*Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route auditLAST FISCAL YEARCURRENT FISCAL YEARTons DivertedTons DisposedAustin Resource Recovery Curbside Collection and Drop Off Center Operations000FY2015-16ActualFY2016-17ActualFY2017-18 ActualFY2018-19ActualFY2019-20GoalFY2019-20Current37.60%37.51%36.77%37.47%38.05%37.02%42.02%*****360,244 206,165 CY 20171,708,484 722,573 97,173 *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses,  food  service  establishments, professional  offices, industrial  properties,  institutional  facilities, government  facilities, and multifamily properties  five  units  and  larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage.Reporting Status and Diversion Results for All Categories of Waste Generation** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. Category of Waste GenerationResidential Waste Diversion(city serviced accounts)Community Diversion RateCategory of Waste GenerationCommercial Tons Landfilled**Commercial Tons Recycled**Commercial Organics Tons**CY 20161,152,661 CY 20181,079,312 402,292 80,906 37.60%37.51%36.77%37.47%38.05%37.02%36.00%36.50%37.00%37.50%38.00%38.50%FY2015-16ActualFY2016-17ActualFY2017-18ActualFY2018-19ActualFY2019-20GoalFY2019-20CurrentResidential Waste Diversion(city serviced accounts)35%34%34%33%37%37%20%25%30%35%40%45%50%Sep 2018Oct 2018FY19 YTD (Oct 18-Oct 18)Sep 2019Oct 2019FY20 YTD (Oct 19-Oct 19)Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR6,2057,4096,254 7,764 17,33220,77418,04620,18705,00010,00015,00020,00025,000Sep 2018Oct 2018Sep 2019Oct 2019Total Diverted Tons Collected Curbside and from Drop Off Center OperationsTotal Tons Collected Curbside and from Drop Off Center OperationsNet Value to the CityRevenueProcessing CostNet Amount Due/(Owed)$ per ton valueCost Per TonTotalTDS1,939.98$44,128$175,568($131,440)($67.75)$22.93$44,484BRI2,982.78$40,533$215,984($175,451)($58.82)$22.93$68,395Total4,922.76$84,661$391,552($306,891)$112,879TDS1,753.88$43,495$158,726($115,231)($65.70)$22.93$40,216BRI2,816.24$41,361$206,158($164,797)($58.52)$22.93$64,576Total4,570.12$84,856$364,884($280,028)$104,7939,492.88$169,517$756,436($586,919)$217,672October 2019November 2019FY20 TotalsZero Waste Advisory Commission - January 8th, 2020Single Stream Recycling Statistical ReportFY20: October 2019-November 2019Texas Disposal Systems (TDS) and Balcones Resources, Inc. (BRI)Month and YearContractorTons DeliveredContractor PaymentsLandfill Cost Avoidance