ZERO WASTE ADVISORY COMMISSION REGULAR MEETING JUNE 8TH, 2022 6:00 PM CITY HALL, AUSTIN, TX Some members of the ZERO WASTE ADVISORY COMMISSION may be participating by video conference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live. Public comment will be allowed in person or remotely by telephone. Speakers may only register to speak on an item once either in person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. CURRENT COMMISSION MEMBERS: Gerry Acuna District 10 Albert Swantner District 1 Ethan Myers District 6 Ingrid Powell District 9 AGENDA Cathy Gattuso District 5 Melissa Rothrock District 2 Kaiba White District 7 Amanda Masino Mayor Jonathan Barona District 3 Ian Steyaert District 8 PUBLIC COMMUNICATION GENERAL: The first three speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES: May 11th, 2022, Regular Meeting Minutes 2. NEW BUSINESS 3. STAFF BRIEFINGS 4. DIRECTOR’S REPORT Discussion and Action: Austin Resource Recovery (ARR) Vehicle Wraps RCA - Raymond Benavidez Zero Waste Comprehensive Plan Update – Gena McKinley, Jason McCombs, and Selene Castillo Brush Collection Update, Bulk Collection Update, Emergency Brush and Bulk Collection Contract Overview, Solicitations Update, Performance Reports, and Statistical Reports. FUTURE AGENDA ITEMS ➢ 2022 Annual ZWAC Retreat (June 23rd) ➢ Small Minority Business Resources (SMBR) Future Opportunities and Involvement Presentation (August) - Victoria ➢ Keep Austin Beautiful Update (August) ➢ Office of Sustainability Comprehensive Food Plan Presentation (August) ➢ Future FM 812 Landfill Potential (TBD) ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least two days (48 hours) before the meeting date. Please call Dwight Scales at Austin Resource Recovery Department, at (512) 974-2435 for additional information; TTY users’ route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Dwight Scales at (512) 974-2435.
Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery June 8th, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission To: From: Date: Subject: Brush Collection Austin Resource Recovery (ARR) provides brush collection twice per year. Postcards are mailed several weeks in advance informing customers of the collection date. All brush debris is hauled to Hornsby Bend where it is processed into mulch and used to make Dillo Dirt for Austin Water. Staff is currently working on an On-Call Pilot for brush collection scheduled to begin in August 2022. Bulk Collection: Scheduled and On-Call Austin Resource Recovery provides bulk collection twice per year. Postcards are mailed several weeks in advance informing customers of the collection date. Customers separate items into three piles: bulk, metal items, and tires. ARR collects the material over a week and recyclable materials including appliances, electronics, and metals are scavenged before crews can capture and divert them. ARR is currently only able to divert tires for recycling and the remaining bulk materials are landfilled. On-Call Bulk Collection: customers can schedule up to three collections per year by contacting Austin 311 or scheduling through the ReCollect app. Customers set out items in three piles: bulk, metal items, and tires. ARR can recover more items for recycling on on-call routes due to reduced scavenging. The remaining bulk items are landfilled. ARR is developing plans for a city-wide expansion of on-call bulk collection. The anticipated rollout is late 2023. Emergency Brush and Bulk Collection Contract Overview ARR executed an emergency contract with DRC Emergency Services to reinstate brush and bulk collection while ARR continues to fill vacant driver positions. Collection of these materials resumed on May 2nd, while on-call bulk collection resumed on April 25th using ARR staff. DRC is providing labor, equipment, maintenance, and fuel costs to collect materials. Spending authority is in place for up to $1.1 million, which includes disposal costs. The contractor will assist with collections through the end of June. ARR is diverting metals, appliances, electronics, and tires from all bulk routes with DRC providing a collection of landfill items. All brush is transported to Hornsby Bend for processing. During Winter Storm Uri, ARR also contracted with DRC and Tetra Tech to assist with cleanup. DRC provided debris collection and Tetra Tech provided monitoring services, which is a requirement for potential Federal Emergency Management Agency (FEMA) reimbursement. The timeframe for this assistance …
RCA Cover Sheet for ZWAC-Revised May 2022 VEHICLE WRAP AND INSTALLATION SERVICES EAGLE EYE PARTNERS, INC SOLICITATION # (IFB 1500 AMA1069) Council: 06/09/2022 ZWAC:06/08/2022 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: The contract has an initial term of five years and a contract not to exceed amount of $3,085,430. (Authorized Departments: Austin Resource Recovery). ARR current fiscal year budget: Funding in the amount of $617,086 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information Solicitation No: IFB 1500 AMA1069 # of bids received: 1 # of non-responsive bids received: 0 Length of time solicitation was out on the street: 7 Weeks Was the time extended? Yes Issued date: January 31, 2022 Closed date: March 22, 2022 3. Previous/Current Contract Information Previous contract: No Contract number: N/A Contract length and authorization: N/A Contract actual spend: N/A Current status: N/A Contract execution date: N/A Contract expiration date: N/A 4. Financial Analysis* Estimated Unit Cost: $7,786 or $5,250 (depending on vehicle size) Basis: Eagle Eye Partners, Inc Price Offer Sheet (link) Cost Comparison: 1 bid received Estimated Annual Spend: $617,086 average annual spend (actual spend will be determined by the number of vehicles ordered each year) RCA Cover Sheet for ZWAC-Revised May 2022 5. Notes/Other This Contract is needed for the purchase of vehicle wraps and installation services (“Vehicle Wraps”) on various vehicles for the Austin Resource Recovery Department (“ARR”). The Vehicle Wraps will display various Zero Waste campaign ads as the vehicles move throughout the City. The Vehicle Wraps will be installed on collection vehicles. Due to ongoing vehicle purchases, the list of vehicle types and campaign ads may change throughout the specified contract period at the City's discretion. This contract will support the City’s goal to promote its Zero Waste initiative. The City plans to achieve the Zero Waste goal of reducing the amount of trash sent to landfills by ninety percent by the year 2040. Zero Waste is a shift from traditional waste management to materials management, where trash is what remains once we reduce, reuse, recycle, and compost. The Contractor is responsible for the environmentally sustainable and proper disposal of any waste material generated during the wrapping process in accordance with federal, state, and local laws, rules, and regulations. REVIEWED …
To: From: Date: Subject: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery June 8th, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Brush Collection Austin Resource Recovery (ARR) provides brush collection twice per year. Postcards are mailed several weeks in advance informing customers of the collection date. All brush debris is hauled to Hornsby Bend where it is processed into mulch and used to make Dillo Dirt for Austin Water. Staff is currently working on an On-Call Pilot for brush collection scheduled to begin in August 2022. Bulk Collection: Scheduled and On-Call Austin Resource Recovery provides bulk collection twice per year. Postcards are mailed several weeks in advance informing customers of the collection date. Customers separate items into three piles: bulk, metal items, and tires. ARR collects the material over a week and recyclable materials including appliances, electronics, and metals are scavenged before crews can capture and divert them. ARR is currently only able to divert tires for recycling and the remaining bulk materials are landfilled. On-Call Bulk Collection: customers can schedule up to three collections per year by contacting Austin 311 or scheduling through the ReCollect app. Customers set out items in three piles: bulk, metal items, and tires. ARR can recover more items for recycling on on-call routes due to reduced scavenging. The remaining bulk items are landfilled. ARR is developing plans for a city-wide expansion of on-call bulk collection. The anticipated rollout is late 2023. Emergency Brush and Bulk Collection Contract Overview ARR executed an emergency contract with DRC Emergency Services to reinstate brush and bulk collection while ARR continues to fill vacant driver positions. Collection of these materials resumed on May 2nd, while on-call bulk collection resumed on April 25th using ARR staff. DRC is providing labor, equipment, maintenance, and fuel costs to collect materials. Spending authority is in place for up to $1.1 million, which includes disposal costs. The contractor will assist with collections through the end of June. ARR is diverting metals, appliances, electronics, and tires from all bulk routes with DRC providing a collection of landfill items. All brush is transported to Hornsby Bend for processing. During Winter Storm Uri, ARR also contracted with DRC and Tetra Tech to assist with cleanup. DRC provided debris collection and Tetra Tech provided monitoring services, which is a requirement for potential Federal Emergency Management Agency (FEMA) reimbursement. The timeframe for this assistance …
Comprehensive Plan Update ZWAC June 2022 Agenda • Progress • Community Engagement • Racial Equity Tool • Goals (ZWAC) • Climate Equity Plan • Next Steps • Questions PROGRESS Survey • 1st phase: • 2nd phase: • Open 1 month (Oct-Nov 2020) • 2,800+ respondents • Open 2 months (March-June 2021) • 300+ respondents https://publicinput.com/arrsurvey Community Engagement: Survey Survey Participants: Phase I Survey Outreach MARKETING • Digital • Radio • Print • Television OUTREACH • Places of Worship • Grocery stores • Meal distribution organizations • Farmers Markets • YMCAs • COA Community Centers Survey Outreach: Timeline Survey Participants: Phase II Survey Type and Language Survey Takeaways Diversion Frequency Majority report “always” or “frequently” practicing 4 out of 5 diversion activities listed: recycling, reusing items, repairing items, donating items Knowledge of ARR Programs and Services Majority report “no knowledge” of Zero Waste Block Leader Program, and clothing and housewares curbside collection Use of ARR Programs and Services Approximately half or more respondents have used the Recycle & Reuse Drop-off Center Desire for Additional Drop-off Facilities The most desired additional drop-off option is several, smaller drop-off centers at libraries and city facilities 2nd Phase: May, July, August 2021 • 7 focus groups • Community members • 50 participants 1st Phase: July 2020 • 7 focus groups • Environmental/Non-Profit Groups • Commercial Building Managers and Event Organizers • Educational Institutions • Food Service Providers • Haulers and Solid Waste/Recycling Facilities • Multi-Family Building Managers • Reuse Community • 38 participants Focus Groups Focus Groups: Takeaways • Residents are familiar with ARR’s core curbside services • Participants suggested the need for clear, repetitive, and consistent education and messaging • Building awareness about classes, rebates, and incentive programs would likely result in increased participation • Welcome collaboration with ARR Chapters: Overview • Department Structure • Metrics & Measurement • Curbside Services • Drop Off & Pick Up Services • Community Services • Facilities & Infrastructure • Commercial Collection System • Universal Recycling • Construction & Demolition • Circular Economy • Special Events • Engagement ARR Racial Equity Tool • Began development in early FY21 • Modeled after: • City of Seattle’s Racial Equity Tool • Circular Economy Team’s draft Equity Tool • Government Alliance on Racial Equity (GARE) Racial Equity Toolkit “This ARR Racial Equity Tool provides a process and questions to guide the development, implementation and evaluation of external ARR initiatives to identify …
