Special Meeting of the ZERO WASTE ADVISORY COMMISSION July 17, 2020, 10:00 A.M. Zero Waste Advisory Commission to be held on July 17, 2020, at 10:00 A.M. with Social Distancing Modifications. Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by noon Thursday, July 16th. All public comment will occur at the beginning of the meeting. To speak remotely at the July 17th Zero Waste Advisory Commission Meeting, residents must: • Call or email the board liaison at (512) 974-1931 or Jaime.Germany@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker's name, the item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes before meeting start to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Jaime.Germany@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jaime Germany in the Austin Resource Recovery Department, at 512-974-1931, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Jaime Germany at 512- 974-1931 ZERO WASTE ADVISORY COMMISSION July 17, 2020, at 10:00 A.M. VIDEO CONFERENCE AGENDA CURRENT COMMISSION MEMBERS: Gerry Acuna Jonathan Barona Ian Steyaert Cathy Gattuso Melissa Rothrock Lisa Barden Amanda Masino Kaiba White Janis Bookout CALL TO ORDER 2. NEW BUSINESS 1. APPROVAL OF June 12, 2020, Special Meeting Minutes a) Discussion and Action: Collection services …
To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: July 17, 2020 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Recycle Reuse Drop Off Center (RRDOC) As of Friday, July 3rd, the Recycle and Reuse Drop Off Center has temporarily closed due to concerns over the increasing number of Covid-19 cases. For Household Hazardous Waste, the RRDOC staff continues to offer a no-contact home pickup option to the City of Austin residents to prevent this material from entering the waste stream. We have multiple staff members working to pick up as many of the requests as possible in a safe, timely fashion. ARR Solicitations Update As of June 25, 2020 ZWAC Meeting July 17th, 2020 Upcoming Solicitations Under Development (in alphabetical order): 1. Education, Cleanup, and Beautification Services: RFP – Contractors qualified to provide education, cleanup, and beautification services that benefit the public by improving Austin’s environment and aesthetics through a variety of programs and providing resources and education that inspire Austin residents toward effective environmental stewardship. Link to current contract. 2. Electronics Recycling: IFB – Contractor to pick up, transport, and recycle computers, monitors, televisions, and other devices that operate using electrical parts in an environmentally sound manner. Link to current contract. 3. Post-Disaster Debris Removal Services: RFP – Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract. 4. Post-Disaster Debris Monitoring Services: RFP – Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal Contractor. No existing contract. Solicitations Expected to be Posted Within the Next 90 Days: 1. Daily Drop-Off of Material Collected Through Dumpster or Roll-Off Service: IFB – Contractor to receive daily collections of bulk materials from the City at their disposal facility or landfill. No existing contract. Published Solicitations: 1. Recycling Processing for Non-Curbside Collections: IFB 1500 SLW1043 – This posted on June 15, 2020 and closes on July 7, 2020. Contractor to provide single-stream recyclable material processing and marketing services to sort, process, store, market, and sell single-stream recyclable material. The Contractor shall be responsible for picking up the recyclable material collected at the Recycle and Reuse Drop-off Center and receiving the recyclable material collected by ARR from City facilities. This is replacing two contracts: In-House Recycling and RRDOC Recycling. Solicitations …
Item 20-2372 Posting Language ..Title Authorize award of two multi-term contracts with Texas Disposal Systems, Inc. and Balcones Recycling Inc., to provide trash, recycling, and organics collection services for City facilities, each for up to five years for total contract amounts not to exceed $7,500,000, divided between the contractors. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) All City Departments. Fiscal Note Funding in the amount of $250,000 is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Funding for the remaining contract terms is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1500 SLW1035 for these services. The solicitation issued on March 9, 2020 and it closed on April 7, 2020. Of the three offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Shawn Willett, at 512-974-2021 or shawn.willett@austintexas.gov. Council Committee, Boards and Commission Action: July 13, 2020 – To be reviewed by the Electric Utility Commission. July 15, 2020 – To be reviewed by the Water and Wastewater Commission. July 17, 2020 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: These contracts will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities including all dumpsters/containers, staff, labor, vehicles, and equipment. The contractors will also cover additional collection needs for City co-sponsored events. Per the direction of the City Council on February 20, 2020, none of the waste from these contracts will be disposed of at the Austin Community Landfill. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under these contracts, most collection containers will be serviced on a weekly basis, with some sites …
Item 20-2452 Posting Language ..Title Authorize negotiation and execution of a multi-term contract with Relief Enterprise of Texas, Inc., to provide cleanup services for overpasses, under bridges, and in the transportation right of way, for up to three years for a total contract amount not to exceed $1,725,000. (Notes: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery; Austin Transportation Department; Public Works. Fiscal Note Funding in the amount of $95,833 is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Exempt – Services performed by blind or severely disabled persons. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: July 17, 2020 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contract will provide for the removal of debris and cleanup services under bridge overpasses and in the transportation right of way throughout the City. The primary goal is to ensure the public right of way is clean and safe for all residents and not to remove any individuals who may be camping at the underpass locations. The contract will allow the City to continue these important cleanup services at locations underneath Interstate 35, US 183, Loop 1, and US 290, as well as at other areas in the public right of way as they are identified. State law allows political subdivisions to substitute services available from blind or disabled persons for those which could be purchased from private business without securing competitive bids (Texas Human Resources Code, Section 122.017 and Texas Local Government Code Section 252.022(a)(13)). Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. Strategic Outcome(s): Health and the Environment. Contract Authorization $ 575,000 $ 575,000 $ 575,000 $1,725,000 Length of Term 1 yr. 1 yr. 1 yr. 3 yrs. ..Strategic Outcome(s)
FY21 Proposed Budget Presentation July 17, 2020 Presentation Topics • Clean Community Fee Overview – Clean Community Fee FY20 Budget Amendment • Curbside Collection Services Overview – Curbside Services Cost of Service – Curbside Collection Customers – Trash Cart Distribution • FY21 Proposed Budget – Budget by Strategic Outcome – Proposed Rate Changes – Fund Summary – Top 10 Budgeted Expense Categories – Capital Improvement Plan July 17, 2020 Zero Waste Advisory Commission 2 Clean Community Fee Purpose • Clean Community Fee is established by ordinance to provide litter and nuisance abatement, street cleaning, household hazardous waste disposal, and the implementation and enforcement of the URO • Billed to all residential and commercial customers in the city including apartment complexes and other multi-family customers • Clean Community Customer Count (as of May 2020) ‒ Residential – 409,776 customers ‒ Commercial – 25,796 customers • No change in rate for FY21 July 17, 2020 Zero Waste Advisory Commission 3 FY20 Clean Community Fee Budget Amendment Increase levels of street sweeping services – Additional crews and equipment for enhanced street sweeping $1,972,100 Increase levels of community litter abatement – Targeted team within ARR for citywide service enhancements – Partnership with Public Works on rights-of-way – Expanded Violet Bag service level – Parks grounds litter abatement – Downtown Austin Community Court partnership $538,500 $200,000 $252,500 $125,000 $181,200 Total: $3,269,300 Total FTE: 12 July 17, 2020 Zero Waste Advisory Commission 4 Curbside Collection Services • Supported by Trash Cart Fees – Trash Collection • Residential 208,992 (as of May 2020) • Commercial 3,274 (as of May 2020) Trash Cart Customers Commercial 2% Residential 98% July 17, 2020 Zero Waste Advisory Commission 5 Curbside Collection Trash Cart Size Distribution Residential Trash Cart Size Jan 2016 Jan 2017 Jan 2018 Jan 2019 Jan 2020 24 gallon 32 gallon 64 gallon 96 gallon Trash Cart Size 24 gallon 32 gallon 64 gallon 96 gallon 7% 22% 59% 12% 12% 25% 52% 11% 8% 23% 57% 12% 14% 26% 50% 10% 9% 24% 55% 12% 15% 27% 48% 10% 10% 24% 54% 12% 16% 27% 47% 10% FY 2021 Projected FY 2022 Projected FY 2023 Projected FY 2024 Projected FY 2025 Projected 5% 22% 60% 13% 11% 25% 53% 11% July 17, 2020 Zero Waste Advisory Commission 6 Curbside Collection Services • Supported by Base Customer Fee – Recycling Collection – Yard Trimming and Organics Collection – Brush …
Multifamily Recycling Capacity Increase April 2019 Jason McCombs, Program Manager City of Austin | Austin Resource Recovery austinrecycles.com Multifamily Capacity Increase Amendment ZWAC and City Council approved amendments to department administrative rules in September and October 2019 Amendments start October 1, 2020. Key amendment components: → Onsite recycling sufficient to avoid overflowing → Recycling container size increased to 24 gal/unit or 1:1 ratio with trash Multifamily Recycling Capacity Increase Multifamily Capacity Increase Amendment Solid Waste Services Administrative Rules 8.5 - Capacity and Diversion Performance Standards 8.5.1.1.2 Multifamily properties—Beginning on October 1, 2020, Responsible Parties shall ensure that onsite recycling services are sufficient to accommodate the regular accumulation of recyclables and avoid overflowing containers by having, at a minimum, one of the following: 8.5.1.1.2.1 Twenty-four gallons of recycling capacity per dwelling unit per week; or An equal 1:1 ratio of landfill trash to recycling capacity. 8.5.1.1.2.2 Multifamily Recycling Capacity Increase Planned Multi-family Outreach Pre-Pandemic → Direct mailers to multifamily properties across the city → Print advertisement in Windows Magazine (trade publication) → Social media outreach targeting multifamily properties and residents → Rebate to assist early adopters of the requirements → Collaborative meetings with trade associations and property owners → Outreach scheduled to peak in spring 2020 and maintain through summer 2020 Multifamily Recycling Capacity Increase City Guidance on Communications In March 2020, City Communications asked all departments delay communications not directly related to or able to support successful communication about COVID-19 Multifamily Recycling Capacity Increase City and Department Pandemic Outreach Multifamily Recycling Capacity Increase Multi-family Outreach Moving Foward → Pandemic sensitive messaging → Direct mailers to multifamily properties across the city before October 2020 → Print and social media outreach targeting multifamily properties and residents before October 2020 → Virtual site assessments options and technical assistance for property managers → New staff focused on multifamily community engagement → Provide messaging with a focus on providing resources to reach compliance Next Steps Staff is actively moving forward with developing education and outreach aligned with a implementation date of October 1, 2020. City staff will observe administrative rule 8.12.3, which states: In the twelve months following the commencement of effective dates, City staff will not enforce fines, unless the property fails to make a good faith effort, as determined by the Director, to comply. Multifamily Recycling Capacity Increase Jason McCombs | Program Manager City of Austin | Austin Resource Recovery | Strategic Initiatives …
Zero Waste Advisory Commission Meeting Minutes July 17th, 2020 The Special Meeting of the Zero Waste Advisory Commission convened through Video Conference on Friday, July, 17th, 2020, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/73782 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 10:06 am Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Kaiba White, Amanda Masino, Jonathan Barona, Melissa Rothrock Board Members not in Attendance: Lisa Barden, Janis Bookout (Membership pending), Staff in attendance via WebEx: Ken Snipes, Jaime Germany Terry, Victoria Rieger, Gena McKinley, Tammie Williamson, Richard McHale, Mike Turner, Dwight Scales, Jason McCombs, Donald Hardee, Amy Slagle, Ron Romero, and Brent Paige Staff in attendance over the phone: None Speakers: Adam Gregory Chair Acuna opened with comments, Item passed Unanimously 2. NEW BUSINESS 1. APPROVAL OF June 12th, 2020 SPECIAL MEETING MINUTES Chair Acuna entertained a motion to approve the June 12th, 2020 minutes. Commissioner Ian Steyaert made the first motion for approval of the minutes. A second motion was provided by Commissioner Cathy Gattuso. a. Speaker Adam Gregory spoke about fielding questions if fellow council members needed any. • There were no questions from the council currently b. Unanimous vote resulting in Yea 2a Discussion and Action – Collection services for City Facilities RCA Victoria Rieger (Financial Division Service Manager ARR) presented a comprehensive update on the Collection services for City Facilities RCA. ARR is seeking a favorable recommendation for two multiterm contracts with Texas Disposal Systems and Balcones Recycling. These contracts are to provide garbage, recycling, and organics collection for the City of Austin Facilities. Commissioner Amanda Masino had a question on why two vendors were on one contract? Response Ron Romero (Division Manager) explained the setup of the solicitation was open to various vendors to provide bids on trash, disposal, and recycling services. Through the process of solicitation, purchasing reviewed the submitted bids. The lowest bidder for recycling services was Balcones Recycling. The lowest bid for trash and organics services was Texas Disposal Systems. Chair Gerry Acuna had a follow-up question asking if assuming there is a default by either one of the contractors, does having one contract cause and issue or are there two separate agreements based on the respective numbers that were submitted by them? Response: Brent Paige (Financial Manager ARR) explained that …
