Special Meeting of the ZERO WASTE ADVISORY COMMISSION May 15, 2020 10:00 a.m. Zero Waste Advisory Commission to be held May 15, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by noon Thursday, May 14. All public comment will occur at the beginning of the meeting. To speak remotely at the May 15 Zero Waste Advisory Commission Meeting, residents must: •Call or email the board liaison at (512) 974-1931, or Jaime.Germany@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaime.Germany@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jaime Germany in the Austin Resource Recovery Department, at 512-974-1931, for additional information; TTY users route through Relay Texas at 711. information on the Zero Waste Advisory Commission, please contact Jaime.Germany@austintexas.gov at 512- 974-1931. For more ZERO WASTE ADVISORY COMMISSION May 15, 2020 10:00 A.M. VIDEO CONFERENCE AGENDA Amanda Masino Jonathan Barona Melissa Rothrock Kaiba White Melissa Scruggs Cathy Gattuso CURRENT COMMISSION MEMBERS: Gerry Acuna Ian Steyaert Lisa Barden CALL TO ORDER 1. Approval of February 19, 2020 Special Meeting Minutes 2. NEW BUSINESS a. Discussion and Action – ZWAC Officer Elections b. Discussion and Action – Collections in the …
Item 20-2057 Posting Language ..Title Authorize award of a multi-term contract with Texas Disposal Systems, Inc., to provide trash, recycling, and organics collection services for the Central Business District, for up to five years for a total contract amount not to exceed $8,300,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery. Fiscal Note Funding in the amount of $415,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1500 SLW1036 for these services. The solicitation issued on December 9, 2019 and it closed on February 20, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: May 13, 2020 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contract will provide all dumpsters/containers, staff, labor, vehicles, and equipment for trash, recycling, and composting collection services in the alleys of the Downtown Central Business District, per the requirements from City Council under Ordinance No. 20051020-063. In addition to collection services, the contractor will provide services for daily cleanup and maintenance in all the alleys in the service area. The contractor will also cover additional collection needs for special events held in the Downtown Central Business District. The current contract expires on September 3, 2020. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. The recommended contractor is the current provider for these services. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. …
To: Zero Waste Advisory Commission From: Ken Snipes, Director Austin Resource Recovery Date: May 15, 2020 Dumpsters in the Central Business District Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Austin Resource Recovery has received requests from businesses located in the Central Business District (CBD) requesting some relief of their monthly garbage fees related to the statewide business closures. In late March, an audit of trash volume was performed in the CBD and found that a majority of the containers within the CBD were empty. By removing containers in the CBD, ARR would be able to reduce CBD customer volume charge which will help customers in that area save money during this crisis; ARR would pay less to the vendor, with a near break-even fiscal impact. ARR Fleet Purchases FY 20 Under the current Fleet Master Agreement, ARR is scheduled to purchase the following types of equipment for FY 20. ARR is replacing 47 units and adding 13 additional pieces of equipment, including multi-packs for the final phase of the Curbside Compost program expansion. Number of Units Litter Abatement Type Area 6 2 1 1 4 1 1 1 1 1 1 Multi-packs Street Sweepers Street Sweeper Bike Lane Sweeper 25-Yard Rear Loaders 25-Yard Rear Loader 25-Yard Rear Loader Crane with 30-Yard Box Crane with 30-Yard Box Crew Cab Stake Bed Box Truck with Dump Bed Curbside Compost Street Sweeping Litter Control Street Sweeping Yard Trimmings Brush Collection Bulk Collection Bulk Collection Brush Collection Litter Control Dead Animal Collection Fuel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Flex Fuel/E85 Bio-Diesel Supervisor Pickups Trimmings/Curbside CNG Yard Compost Bulk Collection Street Sweeping Supervisor Pickup Supervisor Pickup Number of Units Type Collections Automated Side Loaders Automated Side Loaders 25-Year Rear Loaders 13-Yard Rear Loaders 13-Yard Rear Loader Supervisor Pickup Supervisor Pickup Area Garbage Recycle Garbage Garbage Recycle Garbage Recycle Flex Fuel/E85 Flex Fuel/E85 Fuel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Flex Fuel/E85 Flex Fuel/E85 Diversion Facilities Type Area Fuel 11-Yard Dump Truck Landfill Closure Bio-Diesel Forklift Tractor Resource Recovery Center Training Propane Bio-Diesel Administration Type Supervisor Pickup Small Pickup Compact Car Compact Cars Area Safety Admin Management Admin Management Business Outreach Fuel Flex Fuel/E85 Bio-Diesel Electric Electric 3 1 1 10 8 1 2 1 1 4 1 1 1 1 1 1 2 Number of Units Number of Units Total Units: 60 ReVerse Pitch The 5th annual ReVerse Pitch …
Zero Waste Advisory Commission Special Meeting Minutes February 19, 2020 The Zero Waste Advisory Commission convened in a special meeting on February 19, 2020 in the Town Lake Center Assembly Room in Austin, Texas. Following are the meeting highlights. For detailed information, please visit http://www.austintexas.gov/cityclerk/boards_commissions/meetings/97_1.htm. CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:42 p.m. Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Amanda Masino, Kaiba White, Jonathan Barona, Lisa Barden Absent are: Melissa Rothrock Staff in attendance: Director Ken Snipes, Assistant Director Tammie Williamson, Assistant Director Richard McHale, Victoria Rieger, Gena McKinley, Mike Turner, Andy Dawson, Richard Avila, Lori Scott, Scott Long, Marcus Gonzalez, Amy Slagle, Ron Romero, Brent Paige, Rick Harland (Fleet) Speakers: Adam Gregory, Jeffrey Jacoby, Bobby Gregory, Scott Johnson, Ryan Hobbs 1. CITIZEN COMMUNICATION: GENERAL Scott Johnson- Mattress recycling; coordinated with Houston Furniture Bank and requests consideration of mattress recycling pilot or program. Assistant Director Richard McHale: there is an RFP on mattress recycling issued and closed, under evaluation. 2. Approval of January 8, 2020 Meeting Minutes Modifications: Commissioner Gattuso approves, seconded by Masino. Unanimous. Ian absent; Lisa Barden in Attendance. Change minutes to November. 3a. Approval November 21, 2019 Special Meeting Minutes. Gattuso approves, Ian seconds. Unanimous 3b. Impact of Ordinance Change Pursuant to City of Austin Extraterritorial Boundary Revision The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Teresa Dixon in the Austin Resource Recovery Department, at 512-974-1987, for additional information; TTY users route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Teresa Dixon at 512- 974-1987. Citizen communication: Adam Gregory, Texas Disposal Systems, requests that ZWAC recommend to Council to recommend treating landfills equally. 3c. C&D Working Group Sub-Committee: Per Commissioner White, Austin Community Climate Plan updating; one of the advisory groups is sustainable buildings, which is an opportunity for engagement. Sustainability office has information about climate plan update and calendar online. Deferred for future participation; possibly Commissioner Steyaert and Commissioner Gattuso may participate in the future. 4a. Discussion and Action – RCA for Residential Dumpster Service Ron Romero, ARR Division Manager, …
Forecast Presentation May 15, 2020 Presentation Topics • Budget Process • Department Overview -Key Performance Metrics • FY21 Department Forecast • Residential Rates Forecast • CIP Highlights • Clean Community Fee May 15, 2020 Zero Waste Advisory Commission 2 Budget Process • November 2019 – Management Retreat Held – Performance Review and Department Assessment • March 2020 – Financial Forecast Submitted – City timeline for budget approval is compressed • May 2020 – Proposed Budget Due • July 2020 – Proposed Budget Presented to Council • August 2020 – Budget Readings May 15, 2020 3 Department Overview Key Performance Measure FY17 Actuals FY18 Actuals FY19 Actuals FY20 FY20 Amended Estimated Lost Time Injury Rate Per the Equivalent of 100 Employees Percent of Combined Residential Collection Services Collected On-Time Average Customer Satisfaction With the Quality of all Curbside and HHW Services Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Percent of URO-Affected Properties Reporting Access to Recycling for Employees and Tenants 0.95 0.24 2.03 0.00 1.0 99.89 99.89 99.89 100 99.89 74 75 75 85 85 37.5 36.8 37.5 38.1 39.0 May 15, 2020 Zero Waste Advisory Commission 86 85 85 85 80 4 Financial Forecast FY 2020 Budget $102.2 M CCF Amend. $1.7 M Cost Drivers $2.1 M New Invest. $0.7 M FY 2021 Budget $106.7 M 5-Year Forecast 114.9 119.6 123.4 127.3 102.2 106.7 29.65 33.90 36.15 36.90 38.70 38.95 15.00 14.00 Budget ($ millions) 14.90 15.50 CIP ($ millions) 15.20 15.20 Typical Rate Payer ∗ Typical Rate Payer data reflects monthly residential rate in dollars Forecast Highlights Significant rate increase required to bring budget in alignment $4.25/month increase to Base Fee 11 new positions in operations to account for customer growth and to reduce overtime; $6.75 Base Fee increase projected over the 5 year forecast. May 15, 2020 Zero Waste Advisory Commission 5 Rate Development Goal – for rates/fees to cover total Cost of Service Components of Calculation: – Revenue Offsets – Customers – Direct and Indirect Expenses May 15, 2020 Zero Waste Advisory Commission 6 Cost of Service Components Direct Expenses Indirect Expenses Cost of equipment, fuel, vehicle maintenance and supplies Employee costs – Salaries, benefits, taxes, insurance Internal Indirect Administrative and Support Staff (Safety, HR, Finance, QA, Executive Management, Strategic Initiatives, Customer Service, Cart Maintenance, etc.) External Indirect Corporate Purchasing, Budget, City Manager’s Office, …
Zero Waste Advisory Commission Meeting Minutes May 15, 2020 The Special Meeting of the Zero Waste Advisory Commission convened through Video Conference on Friday, May 15, 2020, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit http://www.austintexas.gov/cityclerk/boards_commissions/meetings/97_1.htm CALL TO ORDER Chair Acuna called the Commission Meeting to order at 10:03 a.m. Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Kaiba White, Lisa Barden, Amanda Masino, Jonathan Barona, Melissa Rothrock Absent: Melanie Scruggs Staff in attendance via WebEx: Ken Snipes, Jaime Germany Terry, Victoria Rieger, Gena McKinley Staff in attendance over the phone: Tammie Williamson, Richard McHale, Mike Turner, Brent Paige, Andy Dawson, Marcus Gonzalez Speakers: Adam Gregory Item 2b. Discussion and Action-Collections in the Central Business District RCA Jeffrey Jacoby Item Chair Acuna opened with comments, 1. APPROVAL OF FEBRUARY 19, 2020 SPECIAL MEETING MINUTES Vice-Chair Acuna entertained a motion. Commissioner Amanda White moved for approval. Seconded by Commissioner Cathy Gattuso. Item passed Unanimously 2. NEW BUSINESS 2a. Discussion and Action—ZWAC Officer Election of 2021 officers Chair Acuna thanked Commissioner Gattuso for being Vice-Chair and the entire Commission for support. Chair Acuna entertained a motion. Commissioner Masino moved for approval of Commissioner Gerry Acuna as Chair. Seconded Commissioner Gattuso Chair Acuna stepped back to allow Commissioners to vote. Vice-Chair Gattuso to over for voting. Motion approved Unanimously Chair Acuna motioned and nominated Commissioner Gattuso to remain as Vice-Chair. Seconded by Commissioner Kaiba White. Item approved Unanimous 2b. Discussion and Action-Collections in the Central Business District RCA Victoria Rieger, ARR, presented the item. We are seeking the favorable recommendation of a multi-term contract with Texas Disposal System Incorporated to provide trash and recycling and organics collection services for the Central Business District, as well as provide services for daily cleanup and maintenance of alleys in the service area for up to five years for a total contract amount not to exceed 8.3 million. Adam Gregory, TDS discussed the same request as the Residential Dumpster Contract back in February, for the Commission to recommend approval of the CBD Contract while recommending the Council reaffirm their rejection of the Landfill Criteria Matrix as you unanimously voted to do for the Residential Dumpster Contract. Previously staff requested to seek council approval of the LCM through the solicitation process. The CBD contract is the last remaining solicitation that incorporates the LCM. It’s …
