REGULAR MEETING OF THE ZERO WASTE ADVISORY COMMISSION FEBRUARY 12, 2025 6:00 PM CITY HALL ROOM 1001 301 W 2ND ST AUSTIN, TEXAS 78701 Some members of the Zero Waste Advisory Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Karina Camara, at Karina.Camara@AustinTexas.gov or via phone at 512-978-0751. AGENDA Members: Gerry Acuna, Chair Ian Steyaert, Vice Chair Melissa Caudle Cathy Gattuso Caitlin Griffith Amanda Masino Craig Nazor Melissa Rothrock Michael Drohan Seth Whaland Vacant CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Zero Waste Advisory Commission meeting on January 8, 2025. ACTION ITEMS 2. Discussion and action of proposed merger of the Resource Management Commission and the Zero Waste Advisory Commission. DISCUSSION ITEMS collection to on demand bulk collection. STAFF BRIEFINGS 3. Discussion of the development of a hybrid model on the transition from twice a year bulk 4. Staff briefing regarding the Invitation For Bid process by James Scarboro and Matthew Duree, Financial Services Department. 5. Staff briefing regarding the Austin diversion rate calculation and other metrics, by Gena McKinley, Assistant Director, Austin Resource Recovery. 6. Staff briefing on the status of Austin Resource Recovery Operational and Administrative projects as well as public outreach efforts by Gena McKinley, Assistant Director of Austin Resource Recovery. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Karina Camara at Austin Resource Recovery, at (512) 978-0751 or email Karina.Camara@AustinTexas.gov , for additional information; TTY users route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Gustavo Valle at (512) 974-4350 4350 or via email Gustavo.Valle@AustinTexas.gov …
This template is a guide for liaisons. BOARD/COMMISSION RECOMMENDATION Zero Waste Advisory Commission Zero Waste Advisory Commission Resolution Proposed Merger of Zero Waste Advisory Commission and Resource Management Commission Whereas, a proposal has been made to merge the Resource Management Commission and the Zero Waste Advisory Commission to create a Resource Recovery and Management Commission; and Whereas, Austin Resource Recovery is one of four Enterprise Departments within the City of Austin and is responsible for meeting its annual financial responsibilities through efficient budgeting that provide Residents with a safe and cost effective collection and disposal service; Whereas, the Zero Waste Advisory Commission has independently introduced to ARR Staff new service and operational proposals and recommendations that have been implemented and have proven beneficial to Austin residents through improved diversion and disposal options; Whereas, the Zero Waste Advisory Commission petitioned Austin Resource Recovery to develop a long range Master Plan to guide the City’s future disposal, recycling and operational goals for the next 40 years; and Whereas, the purpose of the Zero Waste Advisory Commission is to review, evaluate and make recommendations to City Council, City Management and City Staff regarding policies concerning solid waste, recycling, organic and heavy brush collection pursuant to its Zero Waste Master Plan Goals; and and and This template is a guide for liaisons. Whereas, it is important for all enterprise departments to have an independent Board and/or Commission to provide public oversight and input in assuring the ratepayers are receiving the most efficient and cost effect services possible: Now Therefore Be It Resolved that the Zero Waste Advisory Commission recommends against merging the Zero Waste Advisory Commission with the Resource Management Commission. Resolution Date: February 12, 2025 Date of Approval: _____________________________ Record of the vote: ___________________________________________________________________ Attest: ________________________________________
Solicitation Process Overview – Competitive Sealed Bidding James Scarboro, Chief Procurement Officer Matthew Duree, Division Chief Zero Waste Advisory Commission February 12, 2025 Agenda • Statutes • Definitions • Conditions • Document • Process • Questions Statutes • Texas Local Government Code – Ch. 252 o Procurement Regulations applicable to Municipalities o Applies to contracts to purchase Goods, General Services, Public Works • Texas Government Code – Ch 2269 o Procurement Regulations applicable to State and Local Governments o Applies to contracts to purchase Construction Services • Other statutes o Ch. 271, Municipalities and Local Govs, purchase Personal and Real Property o More applicable to Procurement, but not explicitly concerning CSB process Definitions • Competitive Sealed Bidding (may go by acronym, “CSB”) o Process, Formal solicitations • Invitation for Bids (goes by acronym, “IFB”) o Document, Publicly available (online) • Definition (NIGP – Institute for Public Procurement) o Method for acquiring goods, services, and construction for public use in which an award is made to the lowest responsive bid and responsible bidder, based solely on the response to the criteria set forth in the Invitation for Bids (IFB); does not include discussions or negotiations with bidders. See also: Formal Bid. Conditions • Contract exceeding $50,000 o Aggregate value • Goods, General Services and Public Works o Not including Professional and Specified Services • Specifications o Detailed description of the design and/or performance characteristics of the goods, general services or public works required • Default Solicitation Process (Most Objective) Document – IFB • Goods and General Services o -------(Process Documents)------- o Solicitation Details (Cover Page) o Instructions -------(Contract Documents)------- o Terms and Conditions o Scope of Work o Attachments -------(Offer Documents)------- o Submittals (for Offerors to Submit with their Bid) Document – IFB • Public Works / Construction o Volume 1 – - Bidding Requirements, Contract Forms and Conditions of Contract - Specifications o Volume 2 – MBE/WBE Procurement Program Package (Subcontracting) o Volume 3 – ROCIP Project Safety Manual Process – CSB • Pre-Solicitation o Department consults with Procurement (to determine need for IFB) o Department provides Specifications (Procurement advises/assists) o Optional Activities - Request for Information (RFI) - Pre-Solicitation Meeting o Procurement assembles IFB (Instructions/Clauses/Submittals) o Department reviews/approves IFB (prior to Publication) Process – CSB • Solicitation o Procurement publishes IFB (Austin Finance Online) o Procurement receives and responds to Questions (Department participates) o Optional - Procurement facilitates Site …
Zero Waste Metrics & Measurements Gena McKinley, Assistant Director February 2025 Zero Waste by 2040 Austin’s Material Generation Res idential Ma na ged by City of Aus tin Commercial & Multifamily Ma na ged by Priva te Ha ulers Data Sources • Res idential • Curbs ide collections • Recycle & Reus e Drop Off Center • Commercial & Multifamily • Contra cted third pa rty s tudies • Self-reported da ta from properties • Licens ed ha uler s elf-reporting Waste Composition Studies Comprehensive Plan Goals • Conduct routine mea s urement of per capita dis pos al ra te a nd capture rate, a nd tra ck over time, a iming for continua l improvement. • Require a ccura te da ta mea s urements in a ll wa s te collection contra cts . wa s te. • Continue to tra ck divers ion rate a s a mea s ure towa rd zero How is Diversion Rate Calculated? Divers ion Rate is a qua ntifica tion of how m uch genera ted wa s te is diverted from being la ndfilled Tons Diverted = Tons recycled + Tons com pos ted + Tons reus ed + Tons Reduced Divers ion Rate = Tons Diverted ÷ Tons Diverted + Tons Dis pos ed Aus tin ha s a city-wide (com m ercia l a nd res identia l) la ndfill divers ion ra te of 37% a s of 2020 The 2020 Com m unity Divers ion Study ca n be found online a t: www.aus tintexas .gov/ divers ion Municipal Diversion Rates City Portland Seattle Austin Minneapolis Phoenix San Antonio Fort Worth Denver Boston Dallas Year 2015 2018 2015 2016 2019 2019 2018 2019 2019 2016 Diversion Rate 47% 57% 42% 37% 36% 36% 30% 23% 21% 21% Year 2023 2023 2020 2018 2022 2024 - 2021 - 2020 Diversion Rate 44% 53% 37% 37% 36% 33% - 33% - 20% Capture Rate • Ca pture ra te is ca lcula ted by determ ining the percenta ge of m a teria l (eg a lum inum ) tha t is pla ced in the blue bin ra ther tha n the tra s h or com pos t. • Ca pture ra te is ca lcula ted: weight of a lum inum ca ns recovered ÷ (a lum inum ca ns recovered + a m …
To: From: Date: Subject: Zero Waste Advisory Commission Richard McHale, Director, Austin Resource Recovery February 12, 2025 Director’s Monthly Report to the Zero Waste Advisory Commission Universal Recycling Ordinance The Universal Recycling Ordinance annual reporting period is open each fiscal year from October 1 through February 1. This year the department migrated to the public facing an online reporting system to a new software and database system. There is always concern when launching a new software platform, but this inaugural run was largely incident free, and the software programs are running smoothly and effectively. Public reporting rates continue to lag behind the anticipated performance. As of January 30, 43% of URO affected properties have been reported. Staff plan to take additional measures throughout the fiscal year to improve online submission rates. A strategic plan has been developed to deliver outreach, including email or mailed letters to non-submitting properties throughout the summer. Outreach is also being coordinated with the Austin Apartment Association, including a February 13 webinar. More information at: www.austinaptassoc.com/events. Circular Accelerator and Showcase applications open The City of Austin offers support to circular entrepreneurs and small to mid-sized enterprises. The Circular Austin Showcase provides the opportunity for circular economy businesses and entrepreneurs to compete for a cash prize in August each year. The Circular Austin Accelerator helps entrepreneurs improve their circular business ideas through workshops and 1:1 technical assistance. Applications are open February 3rd through March 16. More information at: www.austintexas.gov/circularshowcase. Lamp Repair Workshop On February 15, a lamp repair workshop will be held at Asian American Resource Center. This is a hands-on workshop where you’ll learn the essential skills to troubleshoot and repair lamps. Learn more at: www.austintexas.gov/FixIt. On-Demand On January 13, 2025, ARR began citywide on-demand collections for Brush, Bulk and Household Hazardous Waste (HHW) Services. On-Demand Brush collection has serviced 568 appointments collecting 105 tons of material. On- Demand Bulk collection has serviced 3,010 appointments. The Bulk program has also diverted 22.5 tons of metals, appliances, electronics, rigid plastics, and tires from disposal area landfills. The HHW program serviced 497 appointments totaling 19.5 tons of material. The programs observed an immediate reduction in overtime hours for employees due to services being scheduled. The use of routing technology to collect scheduled appointments has also reduced the number of miles driven by ARR employees. Furniture Warehouse Grant Update The City of Austin received a SWIFR grant commitment up …
To: From: Date: Subject: Zero Waste Advisory Commission Richard McHale, Director, Austin Resource Recovery February 12, 2025 Director’s Monthly Report to the Zero Waste Advisory Commission Universal Recycling Ordinance The Universal Recycling Ordinance annual reporting period is open each fiscal year from October 1 through February 1. This year the department migrated to the public facing an online reporting system to a new software and database system. There is always concern when launching a new software platform, but this inaugural run was largely incident free, and the software programs are running smoothly and effectively. Public reporting rates continue to lag behind the anticipated performance. As of January 30, 43% of URO affected properties have been reported. Staff plan to take additional measures throughout the fiscal year to improve online submission rates. A strategic plan has been developed to deliver outreach, including email or mailed letters to non-submitting properties throughout the summer. Outreach is also being coordinated with the Austin Apartment Association, including a February 13 webinar. More information at: www.austinaptassoc.com/events. Circular Accelerator and Showcase applications open The City of Austin offers support to circular entrepreneurs and small to mid-sized enterprises. The Circular Austin Showcase provides the opportunity for circular economy businesses and entrepreneurs to compete for a cash prize in August each year. The Circular Austin Accelerator helps entrepreneurs improve their circular business ideas through workshops and 1:1 technical assistance. Applications are open February 3rd through March 16. More information at: www.austintexas.gov/circularshowcase. Lamp Repair Workshop On February 15, a lamp repair workshop will be held at Asian American Resource Center. This is a hands-on workshop where you’ll learn the essential skills to troubleshoot and repair lamps. Learn more at: www.austintexas.gov/FixIt. On-Demand On January 13, 2025, ARR began citywide on-demand collections for Brush, Bulk and Household Hazardous Waste (HHW) Services. On-Demand Brush collection has serviced 568 appointments collecting 105 tons of material. On- Demand Bulk collection has serviced 3,010 appointments. The Bulk program has also diverted 22.5 tons of metals, appliances, electronics, rigid plastics, and tires from disposal area landfills. The HHW program serviced 497 appointments totaling 19.5 tons of material. The programs observed an immediate reduction in overtime hours for employees due to services being scheduled. The use of routing technology to collect scheduled appointments has also reduced the number of miles driven by ARR employees. Furniture Warehouse Grant Update The City of Austin received a SWIFR grant commitment up …
To: From: Date: Subject: Zero Waste Advisory Commission Richard McHale, Director, Austin Resource Recovery February 12, 2025 Director’s Monthly Report to the Zero Waste Advisory Commission Universal Recycling Ordinance The Universal Recycling Ordinance annual reporting period is open each fiscal year from October 1 through February 1. This year the department migrated to the public facing an online reporting system to a new software and database system. There is always concern when launching a new software platform, but this inaugural run was largely incident free, and the software programs are running smoothly and effectively. Public reporting rates continue to lag behind the anticipated performance. As of January 30, 43% of URO affected properties have been reported. Staff plan to take additional measures throughout the fiscal year to improve online submission rates. A strategic plan has been developed to deliver outreach, including email or mailed letters to non-submitting properties throughout the summer. Outreach is also being coordinated with the Austin Apartment Association, including a February 13 webinar. More information at: www.austinaptassoc.com/events. Circular Accelerator and Showcase applications open The City of Austin offers support to circular entrepreneurs and small to mid-sized enterprises. The Circular Austin Showcase provides the opportunity for circular economy businesses and entrepreneurs to compete for a cash prize in August each year. The Circular Austin Accelerator helps entrepreneurs improve their circular business ideas through workshops and 1:1 technical assistance. Applications are open February 3rd through March 16. More information at: www.austintexas.gov/circularshowcase. Lamp Repair Workshop On February 15, a lamp repair workshop will be held at Asian American Resource Center. This is a hands-on workshop where you’ll learn the essential skills to troubleshoot and repair lamps. Learn more at: www.austintexas.gov/FixIt. On-Demand On January 13, 2025, ARR began citywide on-demand collections for Brush, Bulk and Household Hazardous Waste (HHW) Services. On-Demand Brush collection has serviced 568 appointments collecting 105 tons of material. On- Demand Bulk collection has serviced 3,010 appointments. The Bulk program has also diverted 22.5 tons of metals, appliances, electronics, rigid plastics, and tires from disposal area landfills. The HHW program serviced 497 appointments totaling 19.5 tons of material. The programs observed an immediate reduction in overtime hours for employees due to services being scheduled. The use of routing technology to collect scheduled appointments has also reduced the number of miles driven by ARR employees. Furniture Warehouse Grant Update The City of Austin received a SWIFR grant commitment up …
This template is a guide for liaisons. BOARD/COMMISSION RECOMMENDATION Zero Waste Advisory Commission Zero Waste Advisory Commission Resolution Proposed Merger of Zero Waste Advisory Commission and Resource Management Commission Whereas, a proposal has been made to merge the Resource Management Commission and the Zero Waste Advisory Commission to create a Resource Recovery and Management Commission; and Whereas, Austin Resource Recovery is one of four Enterprise Departments within the City of Austin and is responsible for meeting its annual financial responsibilities through efficient budgeting that provide Residents with a safe and cost effective collection and disposal service; Whereas, the Zero Waste Advisory Commission has independently introduced to ARR Staff new service and operational proposals and recommendations that have been implemented and have proven beneficial to Austin residents through improved diversion and disposal options; Whereas, the Zero Waste Advisory Commission petitioned Austin Resource Recovery to develop a long range Master Plan to guide the City’s future disposal, recycling and operational goals for the next 40 years; and Whereas, the purpose of the Zero Waste Advisory Commission is to review, evaluate and make recommendations to City Council, City Management and City Staff regarding policies concerning solid waste, recycling, organic and heavy brush collection pursuant to its Zero Waste Master Plan Goals; and and and This template is a guide for liaisons. Whereas, it is important for all enterprise departments to have an independent Board and/or Commission to provide public oversight and input in assuring the ratepayers are receiving the most efficient and cost effect services possible; and Whereas, the purpose of the Resource Management Commission is to advise the City Council in developing and reviewing city plans and policies concerning the efficient use of energy including alternative and renewable energy technologies and on energy and water conservation; and Whereas, the overlap between the Resource Management Commission and Zero Waste Advisory Commission is narrow in scope, and a merged Resource Recovery and Management Commission would require both City staff and Commissioners to engage on an expansive array of issues unrelated to their primary areas of expertise and day-to-day responsibility: Now Therefore Be It Resolved that the Zero Waste Advisory Commission recommends against merging the Zero Waste Advisory Commission with the Resource Management Commission. Resolution Date: February 12, 2025 Date of Approval: _____________________________ Record of the vote: ___________________________________________________________________ Attest: ________________________________________
This template is a guide for liaisons. BOARD/COMMISSION RECOMMENDATION Zero Waste Advisory Commission Recommendation Number 20250212-002 Recommendation against merging the Zero Waste Advisory Commission with the Resource Management Commission Whereas, a proposal has been made to merge the Resource Management Commission and the Zero Waste Advisory Commission to create a Resource Recovery and Management Commission; and Whereas, Austin Resource Recovery is one of four Enterprise Departments within the City of Austin and is responsible for meeting its annual financial responsibilities through efficient budgeting that provide Residents with a safe and cost effective collection and disposal service; Whereas, the Zero Waste Advisory Commission has independently introduced to ARR Staff new service and operational proposals and recommendations that have been implemented and have proven beneficial to Austin residents through improved diversion and disposal options; Whereas, the Zero Waste Advisory Commission petitioned Austin Resource Recovery to develop a long range Master Plan to guide the City’s future disposal, recycling and operational goals for the next 40 years; and Whereas, the purpose of the Zero Waste Advisory Commission is to review, evaluate and make recommendations to City Council, City Management and City Staff regarding policies concerning solid waste, recycling, organic and heavy brush collection pursuant to its Zero Waste Master Plan Goals; and and and This template is a guide for liaisons. Whereas, it is important for all enterprise departments to have an independent Board and/or Commission to provide public oversight and input in assuring the ratepayers are receiving the most efficient and cost effect services possible; and Whereas, the purpose of the Resource Management Commission is to advise the City Council in developing and reviewing city plans and policies concerning the efficient use of energy including alternative and renewable energy technologies and on energy and water conservation; and Whereas, the overlap between the Resource Management Commission and Zero Waste Advisory Commission is narrow in scope, and a merged Resource Recovery and Management Commission would require both City staff and Commissioners to engage on an expansive array of issues unrelated to their primary areas of expertise and day-to-day responsibility: Now Therefore Be It Resolved that the Zero Waste Advisory Commission recommends against merging the Zero Waste Advisory Commission with the Resource Management Commission. Resolution Date: February 12, 2025 2/12/2025 Date of Approval: _____________________________ Record of the vote: ___________________________________________________________________ 7-0 Attest: ________________________________________ Staff Liaison
REGULAR MEETING OF THE ZERO WASTE ADVISORY COMMISSION JANUARY 08, 2025 6:00 PM CITY HALL ROOM 1001 301 W 2ND ST AUSTIN, TEXAS 78701 Some members of the Zero Waste Advisory Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Karina Camara, at Karina.Camara@AustinTexas.gov or via phone at 512-978-0751. AGENDA Members: Gerry Acuna, Chair Ian Steyaert, Vice Chair Melissa Caudle Cathy Gattuso Caitlin Griffith Amanda Masino Craig Nazor Melissa Rothrock Michael Drohan Vacant Vacant CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Zero Waste Advisory Commission meeting on November 13, 2024. 2. Approve the minutes of the Special Called Zero Waste Advisory Commission meeting on 3. Discussion and action to amend the Zero Waste Advisory Commission by-laws to remove the Organics Management Committee. 4. Staff briefing regarding the Proposed Department Rule Amendments for Residential Collections by Jason McCombs, Division Manager, Austin Resource Recovery. December 5, 2024. ACTION ITEMS STAFF BRIEFINGS 5. Staff briefing regarding the FY25 Breakdown Analysis of Waste and Organics Collections for the month ending October 31, 2024, by Theodore Horton, Deputy Director, Austin Resource Recovery. 6. Staff briefing on the status of Austin Resource Recovery Operational and Administrative projects as well as public outreach efforts by Theodore Horton, Deputy Director of Austin Resource Recovery. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Karina Camara at Austin Resource Recovery, at (512) 978-0751 or email Karina.Camara@AustinTexas.gov , for additional information; TTY users route through Relay Texas at 711. Please call For more information on the Austin Resource Recovery Commission, please contact Gustavo Valle at (512) 974-4350 4350 or …
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 BYLAWS OF THE Zero Waste Advisory Commission ARTICLE 1. NAME. The name of the board is the Zero Waste Advisory Commission ARTICLE 2. PURPOSE AND DUTIES. (A) The commission is empowered to review and analyze the policies and resources relating to material discard management in the city, and to advise the city council on materials management policies and resources. The commission shall provide assistance to the city council to ensure its residents that the City provides both an economical and environmentally safe system of waste reduction, resource recovery and disposal. The commission may provide assistance to the city council to protect the public health and quality of the environment through efficient collection, recycling, composting and disposal of municipal solid waste. (B) The commission shall act as an advisory body to the city council and shall review programs and make recommendations regarding : 1. the City's waste discard stream; 2 . minimization of environmental impacts due to materials management and waste disposal; 3 . implementation of programs that achieve the city's goals and objectives relating to materials management, including recycling, composting, alternative methods of waste disposal, garbage collection, and landfill diversion; and 4. zero waste programs. (C) The commission shall hold public hearings, initiate studies, review and make reports and recommendations to the city council, or other appropriate boards and commissions, concerning: 1. Austin Resource Recovery capital improvement project proposals; 2. Austin Resource Recovery bond programs; 3. hazardous waste materials management; 4. materials management planning and reduction of the waste-stream; 5. citizens' evaluation on solid waste and materials management matters; 6. incentives for participation in materials recovery programs; 7. air quality as it relates to or is affected by waste disposal; 8. alternative methods of waste disposal; 9. City's annual budget proposal for Austin Resource Recovery Department; 10. cost effectiveness and financial impact of solid waste and materials recovery programs; 11. proposed and existing solid waste facilities within the city and outside the city if they have the potential to affect the city; 12. solid waste collection and disposal, and materials management programs which have the potential to affect the city and make recommendations to …
Proposed Department Rule Amendments for Residential Collections Jason McCombs, Division Manager January 2025 What are administrative rules? Administrative Rules assist a Department of the City of Austin in the implementation, administration, and enforcement of City of Austin Code and operating requirements of the Department. Austin Code § 15-6-3(B) requires ARR to present proposed rule changes to the Zero Waste Advisory Commission for consideration and recommendation to City Council. City Council will approve, modify or disapprove of the proposed rule.” Department Administrative Rules are online at: library.municode.com/TX/Austin City Rule Adoption Process Staff develops draft rule Review of proposed rule by city attorney Notice filed with city clerk 31-day public comment period Speak Up Austin Appeal to City Manager (if needed) Notice Filed With City Clerk for Adoption of amendment Department response to comments City Code – Title 1, Chapter 1-2 Proposed ARR Rule Amendment Process Jan Jan / Feb Mar / Apr May Jun Present Proposed Department Rule Amendment to ZWAC Proposed Rule Posted to Speak Up Austin. 30 Day Minimum Staff Review of Comments Present Draft Department Rule Amendment to ZWAC for consideration Council Consideration of Department Rule Amendment Current Identified Department Rule Amendments Residential Services Rule Revisions 1. Single Family Residential Collection Services (4.1 & New Section 4.2) – clarify rules related single family residences [adopted by City Council, November 2024] 2. Placement of Carts for Collection (6.1) – amend set out times to align with department practices and other changes related to collection of carts. 3. Small Multi-family Residential Collection Services (New section, 4.3) – new section to clarify rules related to residences with 2-4 dwelling units. 4. Commercial Collection Services (Existing 4.2, to be moved to 4.4) – clarify services provided to commercial customers. 5. Trash Collection Guidelines, Recycling Guidelines, Organics Collection Guidelines (7.1, 7.3, 7.6) – amend rules to reflect department practices 6. Bulk Item Collection Guidelines, Brush Collection Guidelines (7.7 & 7.8) – align rules to accommodate on-call collection and other collection guidelines Proposed Rule Amendment for Residential Collection Services Carts shall be set out by 5:30 a.m. – changed from 6:30 a.m. Late set-out fee may be assessed if cart is not set out by 5:30 a.m. (changing time only) Placement for collection, maintenance of carts, and additional fees. Placement of Carts for Collection 6.1.1 6.1.2 6.1.3 Wording changes only 6.1.4 Wording changes only 6.1.5 6.1.9-10 Return trip fee. Assessed when a vehicle returns …
Austin Resource Recovery Zero Waste Advisory Commission FY 2025 FOR THE MONTH ENDING OCTOBER 31, 2024 City of Austin, Texas Description of Services FY2023 FY2024 Sep 2023 Oct 2023 Sep 2024 Oct 2024 FY24 YTD (Oct 23) FY25 YTD (Oct 24) FY 2025 Goal Tons of Curbside Trash 132,867 136,713 9,976 11,076 11,076 11,157 11,157 135,000 (1) Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 3,134 3,535 3,535 3,210 3,367 3,367 51,135 152,343 157,173 11,776 12,861 12,861 12,466 12,886 12,886 154,996 Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals (1) Total Disposed Tons Collected Curbside and from Drop Off Center Operations 8,383 540 9,366 484 10,553 10,610 Total Tons of Recyclables Collected RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons Recycled/Reused Tons of Drop Off Center Collections Recycled/Reused 1,691 1,948 d e s o p s D i s n o T d e t r e v D i s n o T Tons of Curbside Compost Collected Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 910 30 860 167 0 16 162 21 405 6 0 754 34 997 113 0 20 124 769 9 4 7 754 34 997 113 0 20 124 769 9 4 7 10,632 1,009 37 788 141 0 27 149 19 367 3 25 847 39 843 132 0 31 152 11 637 4 8 847 39 843 132 0 31 152 11 637 4 8 8,531 600 10,865 1,800 0 400 1,945 255 7,257 40 125 42,716 2,301 2,845 2,845 2,447 2,724 2,724 44,622 53,839 1,528 0 384 44,445 221 175,089 58 124 42,315 1,811 0 344 206 6,713 46 177 275,466 94,122 6,029 7,294 7,294 6,220 6,903 6,903 105,379 427,809 251,294 17,805 20,155 20,155 18,686 19,790 19,790 260,375 63.42% 37.04% 33.31% 35.85% 35.85% 32.82% 34.45% 34.45% 40.07% Pounds of Trash Collected per Customer per Pickup 23.76 24.39 21.25 23.81 23.81 22.57 23.82 23.82 23.52 Number of Trash and Recycling Customers 215,063 215,723 216,830 214,878 214,878 217,596 216,360 216,360 220,787 Pounds of Recycled Materials Collected per Customer per Pickup …
Zero Waste Advisory Commission Richard McHale, Director, Austin Resource Recovery January 8, 2025 Director’s Monthly Report to the Zero Waste Advisory Commission To: From: Date: Subject: Future ZWAC Presentations (2025) ZWAC Meeting Date Presentation Topic Presenter January 8 February 12 April 9 May 14 June 11 July 9 August 13 September 10 October 8 November 12 Theodore Horton FY25 Breakdown analysis of Waste and Organics Collections Diversion Rate Recyclable Processing Ron Romero Fleet Ron Romero Gena McKinley Downtown Operations Transfer Stations Organics Circular Economy Program Public Education Landfill Amy Slagle Theodore Horton Amy Slagle Gena McKinley Keri Greenwalt Amy Slagle Compost Processing Contract Update Austin Resource Recovery is in the process of developing a new solicitation for the compost processing contract with an anticipated publish date of January 2025. The current contract is in a 120-day holdover that expires in February 2025 and staff are working with the vendor on an agreement for an additional six-month extension until the new contract is solicited and awarded. ARR Solicitation Updates As of December 27, 2024 ZWAC Meeting January 08, 2025 Preparing for Council: • N/A Published: • N/A Expected to be Published Within 90 days: Compost Processing Services: The Contractor shall provide complete processing, sorting, and composting of organics, yard waste, food scraps, and food-/oil-soiled compostable paper, as well as marketing services to include detailed data reporting to support the City’s residential curbside compost materials collection services. Link to the current contract. Definitions: CCO CO-OP ILA IFB RFI RFQ RFQS RFP (Capital Contracting Office): Administers the procurement of professional and construction services. (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. (Interlocal Agreement): A collaborative contract between local government entities (for example, ARR and a county, state, or school district) to provide more efficient and less costly services, where any payments are made from current revenues. (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. (Request for Proposals): Formal request for a supplier to provide …
SPECIAL CALLED MEETING OF THE ZERO WASTE ADVISORY COMMISSION DECEMBER 5, 2024 6:00 PM CITY HALL ROOM 1001 301 W 2ND ST AUSTIN, TEXAS 78701 Some members of the Zero Waste Advisory Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Gustavo Valle, at Gustavo.Valle@AustinTexas.gov or via phone at 512-974-4350. AGENDA Members: Gerry Acuna, Chair Ian Steyaert, Vice Chair Melissa Caudle Cathy Gattuso Caitlin Griffith Amanda Masino Craig Nazor Melissa Rothrock Michael Drohan Vacant Vacant CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. Recommend authorizing execution of all documents necessary or desirable including, if applicable, an interlocal cooperation agreement, with the Austin Public Facilities Corporation for the purpose of developing the Northeast Service Center at 8301 Johnny Morris Road, for an amount not to exceed $245,000,000. ACTION ITEMS FUTURE AGENDA ITEMS ADJOURNMENT
City of Austin Recommendation for Action File #: 24-6253, Agenda Item #: 14. 12/12/2024(cid:4) Posting Language Authorize negotiation and execution of all documents necessary or desirable including, if applicable, an interlocal cooperation agreement, with the Austin Public Facilities Corporation for the purpose of developing the Northeast Service Center at 8301 Johnny Morris Road, for an amount not to exceed $245,000,000. Funding: $139,000,000 is available in the Capital budget of the Financial Services Department. $106,000,000 is available in the Capital Budget of Austin Resource Recovery. Related to Items #15 and #16. Lead Department Financial Services Department. Fiscal Note Funding in the amount of $139,000,000 is available in the Capital budget of the Financial Services Department. Funding in the amount of $106,000,000 is available in the Capital Budget of Austin Resource Recovery. Prior Council Action: May 30, 2024 - Council authorized negotiation and execution of a ground lease, and interlocal agreement, and all other documents necessary or desirable with the Austin Public Facilities Corporation to develop the Northeast Service Center at 8301 Johnny Morris Road, for a total interlocal agreement amount not to exceed $8,500,000. For More Information: Kimberly Olivares, Deputy Chief Financial Officer, 512-974-2924; Andrew Moore, Public Private Partnership Program Manager, 512-974-7604. Additional Backup Information: The Northeast Service Center (NESC) facility is anticipated to be approximately 300,000 square feet and will be constructed to allow for future expansion up to 375,000 square feet. The NESC will incorporate vehicle servicing shop areas, warehousing, administrative offices and support functions, outside storage, and vehicle storage that will merge and consolidate current operations from various separate locations for Austin Resource Recovery (ARR) and the Fleet Mobility Services Department (FMSD). Currently, ARR maintains its entire fleet from the Todd Lane location in southeast Austin. ARR requires the use of additional facilities to better service their customers, improve operational efficiencies, reduce long-term operating costs, allow for staff expansion, and reduce the Department’s carbon footprint by providing a northern location to deploy trucks. In addition to directly supporting ARR vehicle needs, the NESC will provide much needed and improved space to support a wide range of fleet assets from lawn mowers to watercraft to Fire/Police/EMS vehicles and Public Works trucks. The NESC will be operational 24 hours a day in the event of an emergency that would require this functionality for an extended period. The development will include a fuel station for ARR, FMSD, and other city vehicles …
Northeast Service Center Austin Resource Recovery & Fleet Mobility Services Department Zero Waste Advisory Commission December 5, 2024 Northeast Service Center Zero Waste Advisory Commission December 5, 2024 Project Timeline • City purchased the property in 2013 • Programming/Design Criteria completed in 2023. • Council approved funding for Design May 30, 2024. $8,500,000 • Council approved Zoning September 12, 2024. • Request to negotiate and execute a Development Agreement with Stream Realty Partners Austin, LP, December 12, 2024. Funding authorization for $245 Million. • Interlocal Agreement with Austin Public Facilities Corporation to deliver the project improvements. Northeast Service Center Project Elements Administrative Offices for Austin Resource Recovery and Fleet Mobility Services Department and Vehicle service centers to include: Office and conference center • • • • • • • Training facilities Vehicle maintenance • Warehouse Vehicle make-ready Vehicle parking Fueling and Charging facilities Vehicle washing • Will house approximately 750 employees. • Large trucks will depart to the north towards Hwy 290. Property is divided by large riparian/critical water quality zone. • • Meeting space for surrounding community. • In discussions with AISD regarding internships/vocational training. Planned public garden along Johnny Morris Road adjacent to area for food trucks. Vehicle Service bays will be conditioned space improving work environment. • • Zero Waste Advisory Commission December 5, 2024 Move FMSD from 1182 Hargrave – Service Center #6 Reduce crowding at Harold Court – Service Center #1 Move ARR HQ from Rutherford Lane Northeast Service Center Zero Waste Advisory Commission December 5, 2024 Sustainability and Wellness Austin Energy Green Building 3-Star • • WELL v2 Silver • Onsite Water Reduction Strategies • • -Low Flow Fixtures -Rainwater and Condensate - Collection • • • • -Native Plants -Energy Star Appliances -Reclaimed Water Plumbing within Buildings Solar Power Electrical Vehicle Charging • Emergency Generators • Backup Emergency Water • Reduced Light Pollution • • Natural Interior Daylighting • • • • • • Lifecycle Assessment Analysis Low Emitting Materials Restorative Spaces and Lactation Rooms Indoor Air Quality Improvements Interior Acoustical Improvements Building Disassembly Analysis Northeast Service Center Location – District 1 Zero Waste Advisory Commission December 5, 2024 Northeast Service Center – Administrative Offices ARR & FMSD Zero Waste Advisory Commission December 5, 2024 Northeast Service Center – Administrative Offices ARR & FMSD Zero Waste Advisory Commission December 5, 2024 Northeast Service Center – Administrative Offices ARR & FMSD Zero Waste Advisory …
