Item 13 - Cationic Polymer Contract — original pdf

Backup

Item 13 Water & Wastewater Commission: November 10, 2026 Council: November 19, 2026 Posting Language ..Title Recommend approval to authorize a contract for cationic polymer for drinking water treatment for Austin Water with Polydyne Inc., for an initial term of two years in an estimated amount of $1,298,000 with up to three one-year extension options, each in an estimated amount of $649,000, for a total contract amount not to exceed $3,245,000. Funding: $594,917 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $594,917 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 2200 CSH1059 for these goods. The solicitation was published on May 4, 2026, and closed on June 9, 2026. Of the four offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=144019 . MBE/WBE: This contract will be awarded in compliance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: November 10, 2026 - To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: This contract will provide cationic polymer for Austin Water’s drinking water treatment process. Austin Water treats raw lake water to produce drinking water that meets and exceeds state and federal regulatory standards. Cationic polymer is used daily to aid the coagulation process by enhancing charge neutralization of suspended solids. The polymer also plays a critical role during flood events, when raw water becomes highly turbid, allowing the City to maintain plant production and continuously provide high-quality treated water to customers. This contract will replace the current contract, which expires February 6, 2027. The requested authorization is based on historical, current, and projected spending data. The recommended contractor is the current provider of these goods.  Item 13 Water & Wastewater Commission: November 10, 2026 Council: November 19, 2026 If this contract is not approved, Austin Water’s ability to efficiently treat raw lake water, particularly during high-turbidity conditions, could be adversely affected, increasing operational costs, reducing treatment capacity, and creating risks to regulatory compliance and reliable delivery of safe, high-quality drinking water. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $1,298,000 $649,000 $649,000 $649,000 $3,245,000 Note: Contract authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $3,245,000.