Item 21 - Flygt Pumps and Parts — original pdf

Backup

Item 21 Water & Wastewater Commission: November 10, 2026 Council: December 3, 2026 Posting Language ..Title Recommend approval to authorize a contract for Flygt pumps and repair parts for wastewater lift stations and treatment facilities for Austin Water with Xylem Water Solutions USA, Inc. d/b/a Xylem Flygt Products, for an initial term of two years in an estimated amount of $520,000 with up to three one-year extension options each in an estimated amount of $260,000 for a total contract amount not to exceed $1,300,000. Funding: $213,667 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $213,667 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: November 10, 2026 – To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: The contract will provide Austin Water with pumps and parts for the approximately 87 Flygt pumps across its lift stations, remote facilities, and the Hornsby Bend Biosolids Treatment Plant. These pumps run continuously to maintain wastewater levels and support treatment processes. All of these facilities were originally engineered using Flygt-specific mounting, rail systems, electrical connections, and control components. Due to these proprietary design elements, only Flygt-manufactured pumps and parts are compatible with existing infrastructure. Xylem, the parent company of Flygt, is the sole authorized manufacturer and distributor of Flygt pumps and original equipment parts. The contract will replace an existing contract expiring December 7, 2026. Requested authorization is based on departmental estimates, historical spend and forecasted usage. The recommended contractor is the current provider for these services. If the City is unable to secure a contract, Austin Water would be unable to obtain replacement pumps or critical components in a timely manner when equipment fails. This would increase the risk of extended outages and service disruptions, reduce operational reliability, and impact the continuity of wastewater collection and treatment across Austin Water facilities. Maintaining wastewater and water handling systems is critical for day to day public health and sanitation.  Item 21 Water & Wastewater Commission: November 10, 2026 Council: December 3, 2026 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $520,000 $260,000 $260,000 $260,000 $1,300,000 Note: Contract authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $1,300,000.