Item 01 - Draft Minutes from October 14th — original pdf

Backup

WATER AND WASTEWATER COMMISSION MINUTES WEDNESDAY, OCTOBER 14, 2026 WATER AND WASTEWATER COMMISSION REGULAR MEETING MINUTES WEDNESDAY, OCTOBER 14, 2026 The Water and Wastewater Commission convened in a Regular meeting on Wednesday, October 14, 2026, at 625 E 10th Street in Austin, Texas. Chair Maxwell-Gaines called the Water and Wastewater Commission meeting to order at 5:35 pm. Commissioners in Attendance: Chris Maxwell-Gaines, Alex Navarro, Alex Ortiz, Shwetha Pandurangi, Mike Reyes, and Marcela Tuñón Commissioners in Attendance Remotely: Andrew Maas PUBLIC COMMUNICATION: GENERAL Santiago Tza Wan – Continued impact of TxDOT’s IH-35 expansion and wastewater pipeline relocation on Festival Beach Food Forest Chair Maxwell-Gaines recessed the meeting at 5:46 p.m. without objection. Chair Maxwell-Gaines reconvened the meeting at 5:48 p.m. APPROVAL OF MINUTES 1. Approve the minutes of the Water and Wastewater Commission Regular Meeting on September 16, 2026. The minutes from the Water and Wastewater Commission Regular Meeting on September 16, 2026 were approved on Commissioner Navarro’s motion, Commissioner Maas’ second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. DISCUSSION AND ACTION ITEMS Items 2 through 16 were acted on with one motion. 2. Recommend approval to authorize a contract for Hexagon Enterprise Asset Management (EAM) Software Platform for Austin Water with Thundercat Technology, Llc, for an initial term of twelve months with up to two one-year extension options in an amount not to exceed $1,090,146. Funding: $266,102 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. 1 WATER AND WASTEWATER COMMISSION MINUTES WEDNESDAY, OCTOBER 14, 2026 3. 4. 5. 6. 7. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a contract for Infor Public Sector software maintenance and support, used to manage water distribution system assets and work orders, for Austin Water with DLT Solutions LLC d/b/a DLT Solutions, for an initial term of one year in an estimated amount of $393,300 with up to two one-year extension options each in variable amounts for a total contract amount not to exceed $1,252,200. Funding: $393,300 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a contract for engineering services for the 2026 Reservoir Improvement Program with Freese and Nichols, Inc., in an amount not to exceed $10,000,000. Funding: $10,000,000 is available in the Capital Budget of Austin Water. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a contract for construction services for the Ullrich Water Treatment Plant Inherently Safer Disinfection Conversion with MGC Contractors in the amount of $81,555,085 plus a $8,155,509 contingency for a total contract amount not to exceed $89,710,594. Funding: $89,710,594 is available in the Capital Budget of Austin Water. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a contract for construction services for the West Congress (Radam/St. Elmo) Water and Wastewater Pipeline Renewal Project for Austin Water with Facilities Rehabilitation Inc., in the amount of $2,837,732 plus a $283,774 contingency for a total contract amount not to exceed $3,121,506. Funding: $3,121,506 is available in the Capital Budget of Austin Water. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a contract for biomass characterization testing, used to monitor the operational health of wastewater treatment plants, for Austin Water with Hydro Solutions, Inc. d/b/a Effluency, LLC, for a term of three years in an amount not to exceed $260,000. Funding: $79,445 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. 2 WATER AND WASTEWATER COMMISSION MINUTES WEDNESDAY, OCTOBER 14, 2026 Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. 8. 9. 10. Recommend approval to authorize two contracts for calcium hypochlorite tablets and granules, used for cleaning and disinfection in water treatment operations, for Austin Water with Leslie's Poolmart Inc. d/b/a Leslie's Swimming Pool Supplies and Joseph G Pollard Co. Inc. d/b/a Pollardwater, for an initial term of two years with up to three one-year extension options in an amount not to exceed $600,000 divided among the contractors. Funding: $110,000 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of Service Extension Request No. 6451 for wastewater service to a 2.85-acre tract located at 1107 Castle Ridge Road within the City’s Drinking Water Protection Zone, the City’s two-mile Extra-Territorial Jurisdiction, and Austin Water’s wastewater service area. This action concerns land located within the Barton Springs Zone. Funding: This item has no fiscal impact. The property owner will pay the related infrastructure costs to connect to Austin Water’s wastewater system. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval to authorize negotiation and execution of the fourth amendment to the Agreement for Wholesale Wastewater Utility Service for the Comanche Canyon Ranch Extraterritorial Jurisdiction Planned Unit Development with Travis County Water Control and Improvement District No. 17 (WCID 17), allowing Austin Water to receive untreated wastewater for treatment, in place of treated wastewater currently provided under the existing agreement. This amendment supports WCID 17’s evaluation of decommissioning its treatment facility and reflects Austin Water’s ability to accommodate the operational change without additional efforts or cost. Funding: This item has no fiscal impact. WCID 17 will assume the costs for decommissioning its Comanche Canyon Ranch Wastewater Treatment Plant. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. 11. Recommend approval of a resolution authorizing the issuance by Moore’s Crossing Municipal Utility District (“District”) of Unlimited Tax Refunding Bonds, Series 2026, in an amount not to exceed $7,600,000. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. 3 WATER AND WASTEWATER COMMISSION MINUTES WEDNESDAY, OCTOBER 14, 2026 12. 13. 14. 15. 16. Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2026, in an amount not to exceed $2,300,000 to be used for water, wastewater and drainage improvements in the district and related engineering costs and costs of issuing the bonds. Funding: This item has no fiscal impact. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Road Bonds, Series 2026A, in an amount not to exceed $2,480,000 to be used for constructing road improvements in the District. Funding: This item has no fiscal impact. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Bonds, Series 2026, in an amount not to exceed $4,400,000 to be used for water, wastewater and drainage improvements in the district and related engineering costs and costs of issuing the bonds. Funding: This item has no fiscal impact. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Road Bonds, Series 2026A, in an amount not to exceed $3,875,000 to be used for constructing road improvements in the District and related engineering costs and costs of issuing the bonds. Funding: This item has no fiscal impact. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 5 of Unlimited Tax Road Bonds, Series 2026, in an amount not to exceed $2,245,000 to be used for constructing road improvements in the District and related engineering costs and costs of issuing the bonds. Funding: This item has no fiscal impact. Recommended for approval on Commissioner Pandurangi’s motion, Commissioner Tuñón’s second on a 6-0 vote with Commissioner Ortiz off the dais and Commissioners Penn, Trilli and Wolstencroft absent. 4 WATER AND WASTEWATER COMMISSION MINUTES WEDNESDAY, OCTOBER 14, 2026 17. Approve the 2027 Water and Wastewater Commission meeting schedule. The motion to approve the annual schedule, with a corrected November meeting date of Wednesday, November 10, 2027, was approved on Commissioner Pandurangi’s motion, Commissioner Reyes’ second on a 7-0 vote with Commissioners Penn, Trilli and Wolstencroft absent. STAFF BRIEFINGS 18. Staff briefing regarding City of Austin Utilities’ bill payment Customer Assistance Programs and water service disconnections due to non-payment. Matthew Thomas, Austin Water Assistant Director, Customer Experience and Sandra Escobedo, Austin Energy Vice President, Customer Account Management gave the briefing and answered questions. Randi Jenkins, Austin Water Deputy Director of Technical Services, Joseph Gonzales, Austin Water Deputy Director of Business Services, and Nabil Khazei, Austin Water Assistant Director and Chief Financial Officer, assisted in answering questions. 19. Staff briefing regarding the July 23, 2026 Council resolution on large volume water users and related stakeholder engagement. Marisa Flores Gonzalez, Austin Water Water Resources Team Supervisor, and Emlea Chanslor, Austin Water Chief of Staff, gave the briefing and answered questions. FUTURE AGENDA ITEMS Commissioner Pandurangi requested a briefing regarding Austin Water’s involvement in TxDOT’s IH-35 Capital Expressway construction project Chair Maxwell-Gaines requested a briefing regarding the planning and outreach for Austin Water open house events Chair Maxwell-Gaines adjourned the meeting at 7:05 pm without objection. 5