Item 07 - Water and Wastewater Indefinite Delivery Indefinite Quantity — original pdf

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Item 7 Water & Wastewater Commission: July 15, 2026 Council: July 23, 2026 Posting Language ..Title Recommend approval to authorize a contract for Water and Wastewater Facilities Indefinite Delivery Indefinite Quantity for Austin Water with RUTS Construction, LLC in the amount of $7,000,000 for a one-year term with up to two one-year extension options of $7,000,000 each for a total contract amount not to exceed $21,000,000. Funding: $7,000,000 is available in the Capital Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Managing Department Austin Capital Delivery Services. Fiscal Note Funding is available in the Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 6100 CLMC1146 for these services. The solicitation was issued on February 16, 2026, and closed on March 26, 2026. Of the two offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=1434 50. MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 6.12% MBE and 0.77% WBE participation. Council Committee, Boards and Commission Action: July 15, 2026 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: This project is the fourth sequence of contracts to deliver Water & Wastewater Facilities contract execution which will be used and managed by Austin Water to address facility emergencies and projects. This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract which provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. The work consists of providing the following services, including but not limited to emergency on call response, operations support, and projects at existing facilities. The contractor will work on projects and provide on-call and emergency response service to repair and replace components at facilities. Operations support will provide support services to the City of Austin Operations Staff on an as-needed basis.  Item 7 Water & Wastewater Commission: July 15, 2026 Council: July 23, 2026 The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item. This request allows for the execution of a contract with RUTS Construction, LLC for an estimated period of one year with two, one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties. The previous contract authorization has been completely allocated and any delay in execution could have immediate impacts on Austin Water’s ability to complete the work needed at facilities and to respond timely to emergency failures. There will be no traffic impact to the public as all the work will be within Austin Water facilities. This project will be located City wide in all Districts. MBE/WBE Summary CLMC1146 PROJECT GOALS OR SUBGOALS MBE (use only if MBE/WBE goal) AFRICAN AMERICAN HISPANIC AMERICAN NATIVE/ASIAN AMERICAN WBE 0.00% 1.92% 3.43% 0.77% 2.81% Bidder: RUTS Construction, LLC Sol#: IFB 6100 CLMC1146 Project Name: Water & Wastewater Facilities IDIQ $3,870,031.00 Base Bid Amount SUBGOALS: PROPOSED PARTICIPATION 0.00% 0.00% 0.00% 0.00% 0.00% $0.00 $0.00 $0.00 $0.00 $0.00 AFRICAN AMERICAN HISPANIC NATIVE/ASIAN AMERICAN WBE NON-CERTIFIED Total Subcontractor Participation Bidder (Own Participation minus Subs) TOTAL CP Summary 0.00% 0.00% 0.00% $0.00 $0.00 $0.00 INDIVIDUAL SUBCONTRACTORS PARTICIPATION Cert Y/N? CVI Development, LLC Sam Kellough Trucking Wisdom Pumps, LLC AA AA AA Intergated Environment, LLC AA AA Avery Williamson HIS Melendrez Trucking, LLC Rucoba & Maya ConstructionHIS Tony Parent Enterprises, Inc.HIS GBC General Barricade Co, LLCHIS HIS Blue Star Road, LLC HIS Jag Trucking, Inc. HIS Hunt-Site Solutions, LLC HIS Roman Solutions, LLC KLP Commerical, LLC N/A Lewis Concrete Restoration WBE WBE Stephanie Braun Clayton Photography WBE Hal Texas, LLC WBE Macaulay Controls, CO Environmental Improvements, Inc.NON Techline Pipe, LP NON $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N Comm Description Comm Code 91430, 9135039, 9122345, 31555 96239 98157, 9815735 91345, 91356, 9688878, 98852, 98814 98814, 98852 96239, 75052 91347, 9135039, 91430 988815, 98136 5507818 96239 96239 98814 9881542 15034 9136048 9157297 96239 6707544 67075 15034, 34060, 65834, 6583430, 65860, 65877, 65895, 66534 ALL SUBCONTRACTORS TOTAL $0.00 0.00% BIDDER'S OWN PARTICIPATION IN BASE BID (LESS AY AMOUNT SUBCONTRACTED): 0 $0.00 TOTAL PARTICIPATION $0.00 0.00% 0.00%