Item 12 - Pumps Parts and Services — original pdf

Backup

Item 12 Water & Wastewater Commission: May 20, 2026 Council: May 28, 2026 Posting Language ..Title Recommend approval to authorize a contract for Ebara, Flygt, A-C Custom, Xylem, and Goulds pumps parts and services for Austin Water with James Mansfield d/b/a Mansfield Pump Company Llc d/b/a Mansfield Pump Company, for an initial term of three years with up to two one-year extension options in an amount not to exceed $4,000,000. Funding: $555,556 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $555,556 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council, Committee, Boards and Commission Action: May 20, 2026 – To be reviewed by Water and Wastewater Commission. Additional Backup Information: This contract will provide the City with critical equipment, parts, and repair services. These parts and services are needed to keep municipal water and wastewater facilities operating efficiently. Mansfield Pump Company LLC is the sole authorized distributor for several key manufacturers for seals, motors, accessories, and other specialized components. If this contract is not approved the City will be unable to repair failed pumps which could cause delays and extend the time needed to restore equipment. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $2,400,000 $800,000 $800,000 $4,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.