Item 08 - Accuracy Testing for Large Diameter Meters — original pdf

Backup

Item 8 Water & Wastewater Commission: May 20, 2026 Council: May 28, 2026 Posting Language ..Title Recommend approval to authorize a contract for accuracy testing for large diameter meters for Austin Water with D&B Construction Group d/b/a DB Utility, for an initial term of two years with up to three one- year extension options in an amount not to exceed $4,440,000. Funding: $370,000 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Fiscal Note Funding in the amount of $370,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 2200 JRN1035 for these services. The solicitation was published on December 8, 2025, and closed on January 27, 2026. Of the eight offers received, the recommended contractor was the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=1435 58. MBE/WBE: This contract will be awarded in compliance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the service required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: May 20, 2026 - To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: The contract will provide services for testing the accuracy of three-inch and larger installed water meters. The service ensures the meters remain accurate and that large commercial and multi-family properties in the City of Austin are charged accurately for water usage. The contract replaces a contract expiring on June 6, 2026. Requested authorization is based on historical spending, variable demand, and a small annual increase to account for price fluctuations. The recommended contractor is not the current provider for these services. If a contract is not secured, this will reduce Austin Water’s ability to oversee accuracy of these larger meters, which could result in billing errors, increased water loss, and less ability to promote water conservation for these properties.  Item 8 Water & Wastewater Commission: May 20, 2026 Council: May 28, 2026 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $1,776,000 $888,000 $888,000 $888,000 $4,440,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.