Item 06 - Fluorosilicic Acid Supply Contract — original pdf

Backup

Item 6 Water & Wastewater Commission: May 20, 2026 Council: May 28, 2026 Posting Language ..Title Recommend approval to authorize a contract for fluorosilicic acid for Austin Water with Pencco Inc., for an initial term of two years with up to three one-year extension options in an amount not to exceed $2,950,000. Funding: $245,833 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $245,833 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 2200 BYS1050 for these goods. The solicitation was published on January 5, 2026, and closed on February 12, 2026. Of the two offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=1435 17. MBE/WBE: This contract will be awarded in compliance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: May 20, 2026 - To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: The contract will provide fluorosilicic acid to Austin Water for use as an approved water treatment chemical. Fluorosilicic acid is used in the water treatment process to provide a fluoride supplement, supporting public dental health. The contract replaces a contract expiring August 25, 2026. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is not the current provider for these goods. If a contract is not secured, it will directly impact Austin Water’s ability to continue the established fluoridation process in the drinking water supply.  Item 6 Water & Wastewater Commission: May 20, 2026 Council: May 28, 2026 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $1,180,000 $590,000 $590,000 $590,000 $2,950,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.