Item 01 - Draft Minutes from March 11, 2026 — original pdf

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WATER AND WASTEWATER COMMISSION REGULAR MEETING MINUTES Wednesday, March 11, 2026 The Water and Wastewater Commission convened in a regular meeting on March 11, 2026 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Commission Members in Attendance: Chair Chris Maxwell-Gaines, Vice Chair Marcela Tuñón (remote), Alex Navarro, Shwetha Pandurangi, Mike Reyes, Shannon Trilli, and Evan Wolstencroft (remote) Commission Members Absent: Amanda Marzullo, Alex Ortiz, and Jesse Penn Chair Maxwell-Gaines called the Water and Wastewater Commission to order at 4:09 p.m. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approval of minutes from the February 18, 2026 regular meeting of the Water and Wastewater Commission. The minutes from the Water and Wastewater Commission regular meeting held on February 18, 2026 were approved on Commissioner Pandurangi’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro was off the dais. DISCUSSION AND ACTION Items 2, 3, 4, 5, 7, 8, 9 and 11 were acted on with one motion. 2. Recommend approval to authorize a contract for one-inch river rock for the waterline bedding material for Austin Water with Community Trucking LLC, for an initial term of two years with up to three one-year extension options in an amount not to exceed $1,500,000. Funding: $175,000 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Recommended for approval on Commissioner Wolstencroft’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro off the dais. 3. Recommend approval to authorize an amendment to the contract for engineering services for the Upper Harris Branch Interceptor project for Austin Water with Doucet & Associates, Inc., in the amount of $979,529 for a revised total contract amount not to exceed $4,044,907. Funding: $979,529 is available in the Capital Budget of Austin Water. Recommended for approval on Commissioner Wolstencroft’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro off the dais. Page 1 of 3 4. Recommend approval to authorize a contract for engineering services for the Thousand Oaks Interceptor project for Austin Water with CAS Consulting and Services, Inc., in an amount not to exceed $4,000,000. Funding: $4,000,000 is available in the Capital Budget of Austin Water. Recommended for approval on Commissioner Wolstencroft’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro off the dais. 5. Recommend approval to authorize an amendment to a contract for a continued supply of sodium bisulfite for Austin Water with Kinetics Motorwerks LLC d/b/a Kinetic Motorwerks, LLC, to increase the amount by $300,000 for a revised total contract amount not to exceed $1,364,000 Funding: $300,000 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Recommended for approval on Commissioner Wolstencroft’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro off the dais. 7. Recommend approval to authorize an amendment to the City’s cost participation with the developer, United Properties Development, LLC, to increase the City’s share of the cost to design and construct oversized wastewater interceptors by $4,422,750 for a total amount not to exceed $9,500,000, as approved by Council for Service Extension Request No. 5132R which will provide wastewater service to a proposed mixed-use development located at East Howard Lane and SH 130. Funding: $9,500,000 is available in the Fiscal Year 2026-2027 Capital Budget of Austin Water. Recommended for approval on Commissioner Wolstencroft’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro off the dais. 8. Recommend approval to authorize negotiation and execution of an emergency water agreement with the City of Round Rock (Round Rock) for the City of Austin’s provision of emergency water service to a portion of Round Rock’s service area. Recommended for approval on Commissioner Wolstencroft’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro off the dais. 9. Recommend approval to authorize a contract for construction services for the Cameron Road Wastewater Improvements with Santa Clara Construction, Ltd. in the amount of $8,974,202 plus a $897,420 contingency for a total contract amount not to exceed $9,871,622 Funding: Funding is available in the Capital Budget of Austin Water. Recommended for approval on Commissioner Wolstencroft’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro off the dais. 11. Recommend approval of a contract for construction services for the Astor Place Water and Wastewater Pipeline Rehabilitation with Facilities Rehabilitation, Inc., in the amount of $6,498,246 plus a $649,825 contingency for a total contract amount not to exceed $7,148,071. Funding: Funding is available in the Capital Budget of Austin Water. Recommended for approval on Commissioner Wolstencroft’s motion and Commissioner Trilli’s second on a 6-0 vote with three commissioners absent and Commissioner Navarro off the dais. Page 2 of 3 6. Recommend approval to authorize a contract for construction services for the 2026 Austin Water Asphalt and Concrete Restoration for Austin Water with Alpha Paving, Inc., in the amount of $2,000,000 for an initial term of one year with four one-year extension option for a not to exceed amount of $10,000,000. Funding: $2,000,000 is available in the Operations and Maintenance Budget of Austin Water. Recommended for approval on Commissioner Pandurangi’s motion and Commissioner Reyes’ second on a 7-0 vote with three commissioners absent. 10. Recommend approval to authorize an amendment to the contracts for engineering services for the 2019 Small Scale Water and Wastewater Facilities Engineering Services Rotation List with BGE, Inc. dba Brown & Gay Engineers, Inc., Gannett Fleming, Inc., H.W. Lochner, Inc. dba K. Friese & Associates, LLC, Kennedy/Jenks Consultants, Inc., Walker Partners, LLC, and Weston Solutions, Inc., to increase the amount by $9,500,000 for a revised total contract amount not to exceed $20,000,000. Funding: Funding is available in the Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Recommended for approval on Commissioner Reyes’ motion and Commissioner Trilli’s second on a 6-0 vote with Commissioner Pandurangi recusing and three commissioners absent. STAFF BRIEFINGS 15. Staff briefing regarding Austin Water's Walnut Creek Wastewater Treatment Plant expansion project and related funding. The presentation was made by Charles Celauro, P.E., Assistant Director of Engineering Services. DISCUSSION AND ACTION CONTINUED 12. Recommend approval to authorize an amendment to the construction contract for the Walnut Creek Wastewater Treatment Plant Expansion to 100 Million Gallons per Day (MGD) Project with MWH Constructors Inc., to increase the contingency by $600,000,000, for a revised total contract amount not to exceed $1,500,000,000. Funding: $600,000,000 is available in the Capital Budget of Austin Water. Recommended for approval on Commissioner Navarro’s motion and Commissioner Pandurangi’s second on a 7-0 vote with three commissioners absent. 13. Recommend approval of a resolution authorizing the City Manager to increase the amount of a low- interest loan from an amount not to exceed $446,842,000 to an amount not to exceed $1,000,000,000 from the United States Environmental Protection Agency’s Water Infrastructure Finance and Innovation Act loan program for the Walnut Creek Wastewater Treatment Plant expansion and enhancements projects. Funding is contingent upon available funding in future Austin Water operating budgets. Recommended for approval on Chair Maxwell-Gaines’ motion and Commissioner Navarro’s second on a 7-0 vote with three commissioners absent. 14. Approve appointment of members and officers for the Commission’s Budget Committee for the FY 2026-2027 budget process. Chair Maxwell-Gaines, Vice Chair Tuñón, Commissioners Pandurangi and Wolstencroft were appointed as Budget Committee members on a 7-0 vote with three commissioners absent. Tunon will serve as Committee Chair and Maxwell-Gaines will serve as Committee Vice Chair. FUTURE AGENDA ITEMS  Commissioner Pandurangi asked the Commission to consider returning to a 6pm meeting time.  Commissioner Trilli requested to have a future briefing or report on the MBE/WBE contracting process and Austin Water’s performance towards meeting those goals. ADJOURNMENT Chair Maxwell-Gaines adjourned the meeting at 5:17 p.m. without objection. Page 3 of 3