Item 06 - IBAK Parts and Repairs for Equipment — original pdf

Backup

Item 6 Water & Wastewater Commission: January 14, 2026 Council: January 22, 2026 Posting Language ..Title Recommend approval to authorize a contract for IBAK parts and repairs for equipment used to inspect and investigate sanitary sewer collections systems for Austin Water with Industrial Disposal Supply Co, LLC DBA Industrial Disposal Supply Co., for an initial term of three years with up to two additional one-year extension options in an amount not to exceed $515,915. Funding: $77,387 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $77,387 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: January 14, 2026 – To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: The contract will provide the City with original equipment manufacturer (OEM) parts and repair services for IBAK equipment. It aims to expedite repairs of crucial closed-circuit television inspection equipment used for inspecting and investigating Austin Water's entire sanitary sewer collections systems. This will help reduce sanitary sewer overflows and service interruptions. Industrial Disposal Supply Co is the sole authorized dealer for IBAK equipment parts and services in Texas. This contract replaces a contract that expired October 10, 2025, as the previous vendor lost their exclusive rights to sell and repair IBAK equipment. The requested authorization amount for this new contract was determined based on departmental estimates, historical spending, and a modest annual increase to account for an expected rise in repairs due to aging equipment. If the City is unable to secure this contract, downtime will be increased hindering adequate maintenance of the collection system, risking failures in the sanitary sewer collection system and potentially endangering public health and safety.  Item 6 Water & Wastewater Commission: January 14, 2026 Council: January 22, 2026 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $309,549 $103,183 $103,183 $515,915 Note: Contract Authorization amounts are based on the City’s estimated annual usage.