Item 01 - Draft Minutes from November 12 Meeting — original pdf

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WATER AND WASTEWATER COMMISSION SPECIAL CALLED MEETING MINUTES Wednesday, November 12, 2025 The Water and Wastewater Commission convened in a special called meeting on November 12, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Commission Members in Attendance: William Moriarty (remote), Alex Navarro, Alex Ortiz, Shwetha Pandurangi, Jesse Penn, Mike Reyes (remote), Shannon Trilli (remote), Vice Chair Marcela Tuñón, and Evan Wolstencroft Commission Members Absent: Amanda Marzullo and Chair Chris Maxwell-Gaines Vice Chair Tuñón called the Water and Wastewater Commission to order at 4:04 p.m. PUBLIC COMMUNICATION: GENERAL Texas State Representative Stan Gerdes spoke in opposition to the proposed Aquifer Storage & Recovery Collaboration Agreement (Item 8). APPROVAL OF MINUTES 1. Approval of minutes from the October 15, 2025 regular meeting of the Water and Wastewater Commission. The minutes were approved on Commissioner Pandurangi’s motion and Commissioner Navarro’s second on a 9-0 vote with two absences. DISCUSSION AND ACTION 2. Recommend approval of a contract for Wallace and Tiernan parts for critical equipment for Austin Water with Environmental Improvements, Inc. for an initial term of two years with up to three one-year extension options in an amount not to exceed $1,261,600. Funding: $231,293 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Recommended on Commissioner Wolstencroft’s motion and Commissioner Pandurangi’s second on a 9-0 vote with two absences. 3. Recommend approval of a contract for construction services for the Northwest Area Lift Station Improvements: Four Points Center Lift Station with Facilities Rehabilitation, Inc., in the amount of $3,774,900.00 plus a $377,490.00 contingency for a total contract amount not to exceed $4,152,390.00. Funding is available in the Capital Budget of Austin Water. Recommended on Commissioner Penn’s motion and Commissioner Navarro’s second on an 8-0 vote with Commissioner Pandurangi recusing and two absences. 4. Recommend approval of an amendment to the contract for engineering services for the Center Street Pump Station Replacement and Electrical Improvements project with CDM Smith, Inc., in the amount of $6,000,000 for a revised total contract amount not to exceed $12,000,000. Funding: $6,000,000 is available in the Capital Budget of Austin Water. Recommended on Commissioner Wolstencroft’s motion and Commissioner Pandurangi’s second on an 8-0 vote with Commissioner Reyes recusing and two absences. Page 1 of 3 5. Recommend approval of a resolution authorizing the defeasance of certain outstanding Water and Wastewater System Revenue Bonds, including authorizing the execution of an escrow agreement, and related documents. Funding: $46,633,211 is available in the Fiscal Year 2025-2026 Operating Budget of the Combined Utility Revenue Bond Redemption Fund. Related to Item # 6. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on a 9-0 vote with two absences. 6. Recommend approval of an ordinance amending the Fiscal Year 2025-2026 Austin Water Operating Fund (Ordinance No. 20251120-005) to increase transfers out to the Combined Utility Revenue Bond Redemption Fund by $16,633,211; and amending the Fiscal Year 2025-2026 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20250815-005) to increase transfers in by $16,633,211 and increasing appropriations by $16,633,211 to defease and redeem outstanding Water and Wastewater System Revenue Refunding Bonds. Funding: Funding is available in the ending balances of the Fiscal Year 2025-2026 Austin Water operating funds. Related to Item # 5. Vice Chair Tunon read a correction into the record noting that Ordinance No. 20251120-005 should be Ordinance No. 20250815-005. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on a 9-0 vote with two absences. 7. Recommend approval to authorize a contract for engineering services for Lime Sustainability and Water Treatment Process Evaluation for Austin Water with Hazen and Sawyer, D.P.C., in an amount not to exceed $1,100,000. Funding: $1,100,000 is available in the Capital Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Commissioner Navarro’s second on a 7-0 vote with Commissioners Penn and Tuñón recusing and two absences. 8. Recommend approval to execute a collaboration agreement related to field testing for an Aquifer Storage & Recovery project in Bastrop County. Funding: This item has no fiscal impact. Should the project move forward, the future financial impact will be determined as specific funding needs are presented to City Council, in alignment with Austin Water’s 5-year Capital Improvement Plan. Recommended on Commissioner Moriarty’s motion and Commissioner Penn’s second on a 9-0 vote with two absences. 9. Recommend approval to authorize a contract for construction services for the Guildford Cove Boosted Pressure Zone Waterline Improvements for Austin Capital Delivery Services with Packsaddle Management LLC, in the amount of $3,554,944 plus a $355,495 contingency for a total contract amount not to exceed $3,910,439. Funding: $3,910,439 is available in the Capital Budget of Austin Water. Recommended on Commissioner Trilli’s motion and Commissioner Pandurangi’s second on a 9-0 vote with two absences. 10. Recommend approval to authorize a contract for construction services for the West Bank Lift Station Odor Control Facility for Austin Capital Delivery Services with Arguijo Corporation, in the amount of $673,012 plus a $67,302 contingency for a total contract amount not to exceed $740,313. Funding: $740,313 is available in the Capital Budget of Austin Water. Recommended on Commissioner Pandurangi’s motion and Commissioner Navarro’s second on an 8- 0 vote with Commissioner Penn recusing and two absences. 11. Recommend approval to authorize a contract for construction services for the Concordia Neighborhood Water and Wastewater Pipeline Renewal Project for Austin Water with Arguijo Corporation, in the amount of $3,679,254 plus a $367,926 contingency for a total contract amount not to exceed $4,047,179. Funding: $4,047,179 is available in the Capital Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on a 9-0 vote with two absences. Page 2 of 3 12. Recommend approval to authorize a contract for construction services for the Travis Heights Reclaimed Water Main for Austin Water with Cash Construction Company, Inc., in the amount of $5,018,290 plus a $501,829 contingency for a total contract amount not to exceed $5,520,119. Funding: $5,520,119 is available in the Capital Budget of Austin Water. Recommended on Commissioner Pandurangi’s motion and Commissioner Wolstencroft’s second on an 8-0 vote with Commissioner Penn recusing and two absences. STAFF BRIEFINGS 13. Staff briefing regarding Aquifer Storage & Recovery (ASR) Collaboration Agreement (related to Item 8). Presentation by Shay Ralls Roalson, Austin Water Director. Austin Water Director Shay Ralls Roalson presented and answered questions along with Austin Water Supervising Engineer Marisa Flores- Gonzalez. 14. Staff briefing regarding Austin Water Communications Overview. Presentation by Amy Petri, Austin Water Marketing Services Manager. Austin Water Marketing Services Manager Amy Petri presented and answered questions along with Deputy Director Randi Jenkins. 15. Staff briefing regarding Austin Water’s quarterly report on Water Management Strategy Implementation for Q3. Presentation by Kevin Kluge, Austin Water Conservation Division Manager. Austin Water Conservation Division Manager Kevin Kluge presented. COMMITTEE UPDATES 16. Update the Joint Sustainability Committee October 22, 2025 meeting regarding conservation and sustainability initiatives. – Chair Chris Maxwell-Gaines. No update was given due to Chair Maxwell-Gaines’ absence. FUTURE AGENDA ITEMS Discussion of future agenda items. No future items were discussed. ADJOURNMENT Vice Chair Tunon adjourned the meeting at 6:03 p.m. Page 3 of 3