Item 02 - Texas811 — original pdf

Backup

Item 2 Water & Wastewater Commission: December 10, 2025 Council: December 11, 2025 Posting Language ..Title Recommend authorization of recurring exempted procurements under Texas Local Government Code Chapter 252 for utility locator notification services for Austin Water with Texas Excavation Safety System Inc. d/b/a Texas811, in a total amount not to exceed $200,000. Funding: $200,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. ..De Lead Department Austin Water. Fiscal Note $200,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Council Committee, Boards and Commission Action: December 10, 2025 - To be reviewed by the Water and Wastewater Commission. MBE/WBE: Sole source services are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Purchasing: Sole Source. Additional Backup Information: Austin Water (AW) routinely uses this sole source utility locator service, as required by Texas Utilities Code, Title 5, Chapter 251, which states that AW must use a notification center service to locate and mark utility lines in a right-of-way prior to performing any excavation activities. These services provide an additional layer of security for all underground utilities by placing a physical mark on the pavement to assist the excavator in locating the utility, while allowing precautions to be taken while operating near marked utilities. With increased construction expected around the City, excavations and directional bores are expected to increase every year. While these sole source services are exempt from competitive procurement law, these routine transactions can exceed the City Manager’s authority when aggregated over an entire fiscal year. The previous contract for this service expired on July 22, 2025, and this action will allow for purchases on an as-needed basis. The authorization amount for this request was determined using departmental estimates based on historical spending.