Item 02 - Wallace and Tiernan Parts for Critical Equipment — original pdf

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Item 2 Water & Wastewater Commission: November 12, 2025 Council: November 20, 2025 Posting Language ..Title Recommend approval to authorize a contract for Wallace and Tiernan parts for critical water and wastewater equipment for Austin Water with Environmental Improvements, Inc. for an initial term of two years with up to three one-year extension options in an amount not to exceed $1,261,600. Funding: $231,293 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $231,293 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: November 12 , 2025 - To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: The contract will provide proprietary Wallace and Tiernan, industry-standard parts for critical equipment such as chlorinators, ammoniators, and Encore 700 pumps used to feed numerous treatment chemicals used at water and wastewater plants. Environmental Improvements Inc. is the exclusive distributor and authorized service provider representative for Evoqua Water Technologies, LLC, for equipment service and sales of aftermarket parts to municipal customers. The contract replaces a contract expiring August 4, 2027. The contract is being replaced early due to low remaining contract authority. Spend was higher than expected due to unexpected failures of actuators and ammoniators. Requested authorization is based on historical spending and departmental estimates of future needs. The contractor is the current provider of these goods. If a contract is not approved, it will prevent repair and maintenance of critical equipment, and interrupt the water and wastewater treatment process.  Item 2 Water & Wastewater Commission: November 12, 2025 Council: November 20, 2025 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $ 504,640 $ 252,320 $ 252,320 $ 252,320 $1,261,600 Note: Contract Authorization amounts are based on the City’s estimated annual usage.