Item 03 - 2025 Small Scale Water and Wastewater Pipeline Engineering Services Rotation List — original pdf

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Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 Posting Language ..Title Recommend approval to authorize a rotation list set of twelve contracts for engineering services for the 2025 Small Scale Water and Wastewater Pipeline Engineering Services Rotation List with Quiddity Engineering, LLC, Weston Solutions, Inc., Kimley-Horn and Associates, Inc., Tetra Tech, Inc., DAVCAR, Inc., dba DAVCAR Engineering Services, Riley Mountain Engineering, LLC, Martinez, Wright & Mendez, Inc., dba MWM DesignGroup, AtkinsRealis, USA, Inc., LJA Engineering, Inc., BGE, Inc., dba Brown & Gay Engineers, Inc., Doucet & Associates, Inc., and Halff Associates, Inc., for total contract amount not to exceed $26,000,000, divided among the firms. Funding: $26,000,000 is available in the Capital Budget of the Austin Water. ..Body Lead Department Austin Financial Services. Managing Department Capital Delivery Services. Amount and Source of Funding Funding of $26,000,000 is available in the Capital Budget of the Austin Water. Procurement Language: Austin Financial Services issued a Request for Qualifications solicitation RFQS 6100 CLMP382 for these services. The solicitation was issued on May 14, 2025, and closed on June 26, 2025. Of the 35 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142248. MBE / WBE: These contracts will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 9.18% MBE and 3.02% WBE participation. Council Committee, Boards and Commission Action: October 15, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Austin Financial Services, the Austin Small and Minority Business Resources, Austin Transportation and Public Works , and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. Austin Financial Services expects that user departments will require these services to meet current and future engineering needs. Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 The City currently has a Small Diameter Water and Wastewater Pipeline rotation list agreement with 13 firms to provide engineering services for Austin Water. The authority on the contract is expected to be depleted for the existing rotation list. As such, these projects will require external engineering services to properly plan, evaluate, design, and implement small water, wastewater, and reclaimed pipeline projects through the City. The selected firms will provide planning, studies, feasibility engineering, preliminary engineering, design, construction, project delivery support, and other engineering services as necessary for any of the projects that are identified as part of the Austin Water Capital and Operation and Maintenance Budgets. Small scale pipeline projects under this rotation list will generally range in total project cost from $50,000 to $2,000,000. A delay in establishing this rotation list would severely impact the timelines of future smaller-scaled water and wastewater pipeline projects, leaving no other timely alternatives for completion. This request allows for the development of contracts with each of the 12 recommended firms until financial authorization is expended. Initial project assignments will be based on the firm’s final ranking as determined during the Request for Qualifications evaluation (highest to lowest), the maximum cumulative contracted amount in comparison to the estimated task budget for that firm, and the firm’s qualifications and availability of expertise at time of project need. Per firm authorizations may be increased or decreased, through the life of the contract, based on the needs of a particular assignment and will follow the established rotation list policies and procedures. If the City is unsuccessful in negotiating a satisfactory agreement with a recommended firm(s), if a selected firm ceases practice during the contract period, or if the City elects to terminate its agreement with one of the selected firms, the remaining assignments will be assigned to the remaining firm(s) for the duration of the contract period.  Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 M/WBE Summary Public notice was given for this Request for Qualifications CLMP382 – 2025 Small Scale Water and Wastewater Pipeline Engineering Services Rotation List, through the City’s Financial Services website, Austin Finance Online. Thirty-five firms submitted qualifications statements and responses were opened on June 26, 2025. Of the thirty- five submittals received, four were from MBE/WBE certified firms. Participation goals stated in the solicitation were 1.97% African American; 3.76% Hispanic; 3.45% Native/Asian American; and 3.02% WBE. The recommended firms provided an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. RECOMMENDED FIRM: Quiddity Engineering, LLC – Total Participation: NON M/WBE – PRIME Quiddity Engineering, LLC, Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) Foster CM Group, Inc., Austin, TX (General Construction) Hispanic Subtotal (FH) The Rios Group, Inc., Fort Worth, TX (Utility Locator Service) Native/Asian American Subtotal (MA) JQ Infrastructure, LLC, Austin, TX (Structural Engineering) WBE TOTAL – SUBCONSULTANTS (FW) Balcones Geotechnical, LLC, Austin, TX (Geotechnical – Soils) NON M/WBE TOTAL – SUBCONSULTANTS SWCA, Incorporated dba SWCA Environmental Consultants, Austin, TX (Environmental and Ecological Services; Architectural Services, Professional) RECOMMENDED FIRM: Weston Solution, Inc. – Total Participation: NON M/WBE – PRIME Weston Solutions, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) Elston Johnson and Associates, LLC, Round Rock, TX (Permitting Services, Environmental) Hispanic Subtotal (MH) Atlas Design Services, LLC, Austin, TX (General Construction) (MH) Zamora, LLC dba ZWA, Buda, TX (Surveying Services) Unknown 9.18% 1.97% 3.76% 3.45% 3.02% Unknown Unknown 9.18% 1.97% 3.76%  Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 Native/Asian American Subtotal (MA) HVJ South Central Texas – M&J, Inc., Austin, TX (Geotechnical – Soils) WBE TOTAL – SUBCONSULTANTS (FH) TRE & Associates, LLC, Austin, TX (Utility Locator Service) NON M/WBE TOTAL – SUBCONSULTANTS Lockwood, Andrews & Newnam, Inc., Austin, TX (Traffic and Transportation Engineering) RECOMMENDED FIRM: Kimley-Horn and Associates, Inc. – Total Participation: NON M/WBE – PRIME Kimley-Horn and Associates, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) SE3, LLC, Austin, TX (Traffic and Transportation Engineering) Hispanic Subtotal (MH) Arias & Associates Inc., Austin, TX (FH) The Rios Group, Inc., Fort Worth, TX (Geotechnical Soils) (Geotechnical Soils) Native/Asian American Subtotal (MA) CAS Consulting and Services, Inc., Austin, TX (MA) Encotech Engineering Consultants, Inc., Austin, TX (Civil Engineering) (Structural Engineering) WBE TOTAL – SUBCONSULTANTS (FW) Balcones Geotechnical, LLC, Austin, TX (FW) McGray & McGray Land Surveyors, Inc., Austin, TX (FW) Environmental Research Group, LLC, Austin, TX (Geotechnical Soils) (Surveying Services) (Environmental Engineering) RECOMMENDED FIRM: Tetra Tech, Inc. – Total Participation: NON M/WBE – PRIME Tetra Tech, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) SE3, LLC dba SE3 Texas, Austin, TX (Traffic and Transportation Engineering) Hispanic Subtotal (MH) Atlas Design Services, LLC, Austin, TX (Cost Estimating) 3.45% 3.02% Unknown 87.80% 9.18% 1.97% 3.76% 3.45% 3.02% 87.80% 9.18% 1.97% 3.76%  Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 (FH) The Rios Group, Inc., Fort Worth, TX (Utility Locator Service) Native/Asian American Subtotal (MA) HVJ South Central Texas - M&J, Inc., Austin, TX (Geotechnical Soils) WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering and Environmental Consulting, Inc., Austin, TX (FW) MWM DesignGroup, Inc., Austin, TX (Permitting Services, Environmental) (Surveying Services; Landscape Architecture) RECOMMENDED FIRM: DAVCAR, Inc. dba DAVCAR Engineering Services – Total Participation: M/WBE TOTAL – PRIME DAVCAR, Inc. dba DAVCAR Engineering Services, Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) Lentz Engineering, LLC, Houston, TX (Cost Estimating) Hispanic Subtotal (MH) Altura Solutions, LLC, Austin, TX (Compliance Consulting, American Disability Act) Native/Asian American Subtotal (MA) HVJ South Central Texas - M&J, Inc., Austin, TX (Traffic and Transportation Consulting, Geotechnical Engineering) WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering and Environmental Consulting, Inc., Austin, TX (FW) McGray & McGray Land Surveyors, Inc., Austin, TX (FH) The Rios Group, Inc., Fort Worth, TX (Surveying Services) (Utility Locator Service) (Environmental Engineering and Permitting Services) 3.45% 3.02% Unknown 9.18% 1.97% 3.76% 3.45% 3.02% NON M/WBE TOTAL - SUBCONSULTANTS Black & Veatch Corporation, Austin, TX (Tunnels and Subway Engineering; Electrical Engineering) Gannett Fleming, Inc., Austin, TX Huitt-Zollars, Inc., Austin, TX (Engineering Services, Professional) (Structural Engineering) Unknown RECOMMENDED FIRM: Riley Mountain Engineering, LLC – Total Participation: NON M/WBE – PRIME Riley Mountain Engineering, LLC, Austin, TX MBE TOTAL – SUBCONSULTANTS Unknown 9.18%  Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 African American Subtotal (FB) ABRI Consulting, LLC, Austin, TX (General Construction, Civil Engineering) Hispanic Subtotal (FH) The Rios Group, Inc., Fort Worth, TX (Utility Locator Service) Native/Asian American Subtotal (MA) Civilitude, LLC, Austin, TX (General Construction, Civil Engineering) WBE TOTAL – SUBCONSULTANTS (FW) Landmark Surveying, LP, Austin, TX (Surveying Services, Utility Locator Service) NON M/WBE TOTAL - SUBCONSULTANTS Holt Engineering, Inc., Austin, TX (Geotechnical, Geological and Field Engineering, Testing, Environmental Engineering, Laboratory Analysis Service, Soil Samples) RECOMMENDED FIRM: MWM DesignGroup, Inc. – Total Participation: M/WBE TOTAL – PRIME MWM DesignGroup, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) SE3, LLC dba SE3 Texas, Austin, TX (Structural Engineering) Hispanic Subtotal (MH) Atlas Design Services, LLC, Austin, TX (Traffic and Transportation Engineering) Native/Asian American Subtotal (MA) HVJ South Central Texas - M&J, Inc., Austin, TX (Geotechnical - Soils) WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering & Environmental Consulting, Inc., Austin, TX (FH) The Rios Group, Inc., Fort Worth, TX (Permitting Services, Environmental Engineering) (Utility Locator Service) RECOMMENDED FIRM: AtkinsRealis USA, Inc. – Total Participation: NON M/WBE – PRIME AtkinsRealis USA, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS 1.97% 3.76% 3.45% 3.02% Unknown 87.80% 9.18% 1.97% 3.76% 3.45% 3.02% 87.80% 9.18%  Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 African American Subtotal (MB) SE3, LLC dba SE3 Texas, Austin, TX (Traffic and Transportation Engineering) Hispanic Subtotal (MH) Jose I. Guerra, Inc., Austin, TX (Civil Engineering; Structural Engineering) Native/Asian American Subtotal (MA) CAS Consulting and Services, Inc., Austin, TX (MA) HVJ South Central Texas - M&J, Inc., Austin, TX (Cost Estimating, General Construction) (Geotechnical - Soils) WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering & Environmental Consulting, Inc., Austin, TX (FW) McGray & McGray Land Surveyors, Inc., Austin, TX (FH) The Rios Group, Inc., Fort Worth, TX (FW) V&A Consulting Engineers, Inc., Houston, TX (Environmental Engineering) (Survey Services) (Utility Locator Service) (Permitting Services, Environmental Engineering) RECOMMENDED FIRM: LJA Engineering, Inc. – Total Participation: NON M/WBE – PRIME LJA Engineering, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) SE3, LLC dba SE3 Texas, Austin, TX (Structural Engineering) Hispanic Subtotal (MH) Arias & Associates Inc., Austin, TX (Geotechnical Engineering; Geotechnical - Soils) Native/Asian American Subtotal (MA) CAS Consulting and Services, Inc., Austin, TX (MA) HVJ South Central Texas - M&J, Inc., Austin, TX (Traffic and Transportation Engineering) (Cost Estimating) WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering & Environmental Consulting, Inc., Austin, TX (FW) McGray & McGray Land Surveyors, Inc., Austin, TX (FH) The Rios Group, Inc., Fort Worth, TX (Surveying Services) (Utility Locator Service) (Environmental Consulting and Engineering, Permitting Services, Environmental) RECOMMENDED FIRM: BGE, Inc., dba Brown & Gay Engineers, Inc. – Total Participation: NON M/WBE – PRIME BGE, Inc., dba Brown & Gay Engineers, Inc., Austin, TX 1.97% 3.76% 3.45% 3.02% 87.80% 9.18% 1.97% 3.76% 3.45% 3.02% 87.80%  Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) TLC Engineering, Inc., Houston, TX (Cost Estimating; General Construction) Hispanic Subtotal (MH) Civil Team Engineers LLC, Austin, TX (MH) Moreno Cardenas, Inc., San Antonio, TX (MH) Zamora, LLC dba ZWA, Buda, TX (Civil Engineering) (Surveying Services) (Permitting Services, Environmental) Native/Asian American Subtotal (MA) CAS Consulting and Services, Inc., Austin, TX (Civil Engineering) WBE TOTAL – SUBCONSULTANTS (FW) Balcones Geotechnical, LLC, Cedar Park, TX (FH) The Rios Group, Inc., Fort Worth, TX (Geotechnical - Soils) (Utility Locator Service) RECOMMENDED FIRM: Doucet & Associates, Inc. – Total Participation: NON M/WBE – PRIME Doucet & Associates, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) SE3, LLC dba SE3 Texas, Austin, TX (Structural Engineering) Hispanic Subtotal (MH) Arias & Associates Inc., Austin, TX (Geotechnical - Soils) Native/Asian American Subtotal (MA) HVJ South Central Texas - M&J, Inc., Austin, TX WBE TOTAL – SUBCONSULTANTS (FH) The Rios Group, Inc., Fort Worth, TX (FA) Baer Engineering & Environmental Consulting, Inc., Austin, TX (Traffic and Transportation Engineering, Cost Estimating, Geotechnical) (Utility Locator Service) (Permitting Services, Environmental, Environmental Engineering) RECOMMENDED FIRM: Halff Associates, Inc.– Total Participation: NON M/WBE – PRIME Halff Associates, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS 9.18% 1.97% 3.76% 3.45% 3.02% 87.80% 9.18% 1.97% 3.76% 3.45% 3.02% 87.80% 9.18%  Item 3 Water & Wastewater Commission: October 15, 2025 Council: October 23, 2025 African American Subtotal (MB) Vaughn Management, LLC dba CERA Solutions, Austin, TX (Traffic and Transportation Engineering) Hispanic Subtotal (MH) Civil Team Engineers, LLC, Austin, TX (Permitting Services, Environmental) Native/Asian American Subtotal (MA) CAS Consulting and Services, Inc., Austin, TX (Civil Engineering) WBE TOTAL – SUBCONSULTANTS (FW) Balcones Geotechnical, LLC, Cedar Park, TX (Geotechnical - Soils) 1.97% 3.76% 3.45% 3.02%