Item 04 - Wastewater Line Renewal and Spot Rehab Indefinite Delivery/Indefinite Quantity (IDIQ) — original pdf

Backup

Item 4 Water & Wastewater Commission: September 17, 2025 Council: September 25, 2025 Posting Language ..Title Recommend approval to authorize a contract for Wastewater Line Renewal and Spot Rehab Service Contract Indefinite Delivery Indefinite Quantity (2026 to 2028) for Austin Water with Santa Clara Construction, LTD., in the amount of $3,200,000 for a term up to three years for a total not to exceed $9,600,000. Funding: $3,200,000 is available in the Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Managing Department Austin Water. Purchasing Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 6100 CLMC1127 for these services. The solicitation was issued on June 30th, 2025, and closed on July 31st, 2025. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142619 . MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 6.46% MBE and 1.27% WBE participation. Council Committee, Boards and Commission Action: September 17, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: This contract is for the repair and replacement of deteriorated wastewater mains throughout the city as needed including performing emergency repairs on wastewater mains and the wastewater collection system. In general, projects are larger or more complex than Austin Water crews can complete, but too small, isolated, or time sensitive to competitively bid as individual construction contracts. This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract which provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. The wastewater collection system is essential for conveying wastewater to the treatment plants. Due to growth in Austin and deterioration from the harsh wastewater environment, existing collection system assets require repair and replacement. This project is for the repair and replacement of deteriorated wastewater mains and accessories and the IDIQ method of contract delivery allows flexibility to address issues within the collection system, including emergencies. This contract will help prevent and respond to sanitary sewer overflows and minimize environmental impacts before and during emergencies. This contract will cover the period of Fiscal Year 2026 to Fiscal Year 2028. Item 4 Water & Wastewater Commission: September 17, 2025 Council: September 25, 2025 The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item. This request allows for the execution of a contract with Santa Clara Construction, Ltd for an estimated period of one year with two one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties. This construction contract is critical to the maintenance and emergency repairs of the wastewater collection system. This project will be located City wide in all Districts. City of Austin Water and Wastewater Commission: September 17, 2025 Item 4 Council Meeting Backup: October 9, 2025 File ID: 25-1985 M/WBE Summary Public notice was given for this solicitation IFB 6100 CLMC1127 WW Line Renewal and Spot Rehab Service IDIQ (2026-2028) , through the City’s Financial Services website, Austin Finance Online. Six bids were received and opened on July 31, 2025. Of the six bids received two bids were from MBE/WBE certified firms. Santa Clara Construction, Ltd. submitted the lowest responsive bid: Santa Clara Construction, LTD, Austin, TX (MBE/MH) Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) Denucci Consructors, LLC, Austin, TX National Power Rodding Corp, Austin, TX HEI Civil Texas LLC, Austin, TX Cedar Hills Construction LLC, Cedar Park, TX $3,752,855.80 $4,216,050.00 $7,227,830.00 $9,092,174.00 Non-Responsive Withdrawn The contractor’s choice of work methodology provides for 9 areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.47% African American; 4.47% Hispanic; 0.52% Native/Asian American, 1.27% WBE. Total participation estimated on base bid amount of $3,752,855.80: MBE TOTAL – PRIME (MH) Santa Clara Construction, LTD, Austin, TX MBE TOTAL – SUBCONTRACTORS African American Subtotal (MAA) EarthCo Landscape Construction, LLC., Georgetown,TX Native/Asian American Subtotal (MA) Benqwest, LLC., Austin, TX (PVC Pipe) (Diesel) WBE TOTAL – SUBCONTRACTORS (FW) Champion Fuel Solutions, Bedford, TX (Diesel) NON M/WBE TOTAL – SUBCONTRACTORS Ferguson US Holdings, Inc., Round Rock, TX G&R Surveying, LLC., Austin, TX Smyrna Readymix Concrete, LLC., Murfeesboro, TN Centex Materials, LLC., Austin, TX Stripe-It-Up, Austin, TX National Works, Inc., Luling, TX Alpha Paving Industries, LLC., Round Rock, TX (PVC Pipe, Manholes) (Surveying) (Concrete, Sakrete) (Concrete, Sakrete) (Pavement Marking services) (Construction of Manholes) (Paving, Resurfacing) Trinity Products, LLC, O’ffalon, MO (Steel Casings) 4.47% 1.47% 1.47% 0.52% 0.52% 1.27% 1.27% Unknown The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Page 1 of 1