Item 03 - SCADA Support Services with Control Panels USA — original pdf

Backup

Item 3 Water & Wastewater Commission: August 20, 2025 Council: August 28, 2025 Posting Language ..Title Recommend approval to authorize an amendment to a contract for continued supervisory control and data acquisition equipment, software installation, and support services for Austin Water with Control Panels USA, Inc., to increase the amount by $1,100,000 for a revised total contract amount not to exceed $3,200,000. Funding: $1,028,733 is available in the Operating Budget of Austin Water, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $1,028,733 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment. MBE/WBE: This contract was awarded in accordance with City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program) with insufficient subcontracting opportunities; therefore, no goals were established. Prior Council Action: March 21, 2024 – Council approved a contract for SCADA Installation and Support Services with Control Panels USA Inc. Council Committee, Boards and Commission Action: August 20, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: This amendment will provide continued supervisory control and data acquisition (SCADA) equipment and software installation and support services for Austin Water (AW). AW’s mission-critical SCADA systems monitor and control the various water and wastewater facilities, including treatment plants, water distribution pump stations, reservoirs, and wastewater collection lift stations. Approximately 150 of AW’s lift stations currently communicate with the SCADA system via dial-up telephone lines. The provider has announced that these lines will be discontinued by the end of this year, and AW must retrofit the lift stations with cellular routers and antennas to maintain communication. Due to the unplanned nature of this transition, AW now requires additional funding to resume its normal SCADA support and related services through the end of this contract. City of Austin Water and Wastewater Commission: August 20, 2025 Council Meeting Backup: August 28, 2025 File ID: 25-1515 Item 03 Contract Details: Contract Term Initial Term Proposed Amendment Extension Option 1 Extension Option 2 Extension Option 3 Total Length of Term 2 years Contract Authorization $2,100,000 Requested Additional Authorization $1,100,000 Revised Total Authorization $2,100,000 $1,100,000 1 year 1 year 1 year 5 years $2,100,000 $1,100,000 $3,200,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Page 1 of 1