Item 01 - Draft Minutes from July 16th Meeting — original pdf

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WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, July 16, 2025 The Water and Wastewater Commission convened in a regular called meeting on July 16, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Commission Members in Attendance: William Moriarty (remote), Alex Ortiz, Shwetha Pandurangi (remote), Jesse Penn, Mike Reyes, Shannon Trilli (remote), Vice Chair Marcela Tuñón (remote), and Evan Wolstencroft Commission Members Absent: Amanda Marzullo, Chair Chris Maxwell-Gaines, and Alex Navarro Commissioner Penn filled in as Chair and called the Water and Wastewater Commission to order at 4:01 p.m. PUBLIC COMMUNICATION: GENERAL No speakers were registered. APPROVAL OF MINUTES 1. Approval of minutes from the June 18th, 2025 regular meeting of the Water and Wastewater Commission. The minutes were approved on Commissioner Pandurangi’s motion and Commissioner Wolstencroft’s second on an 8-0 vote with three absences. DISCUSSION AND ACTION 2. Recommend approval of a resolution authorizing the City Manager to apply for a 30-year low interest loan from the Texas Water Development Board (TWDB) through the Clean Water State Revolving Fund (CWSRF) loan program in the amount not to exceed $59,000,000 for the Walnut Creek Wastewater Treatment Plant Expansion project. Funding is contingent upon available funding in future budgets. Recommended on Vice Chair Tuñón’s motion and Commissioner Ortiz’s second on a 7-0 vote with Commissioner Penn recusing and three absences. 3. Recommend approval to authorize a contract for construction services for the ABIA North Reclaimed Water Loop Main with Austin Underground, Inc., in the amount of $1,867,239 plus a $186,724 contingency for a total contract amount not to exceed $2,053,963. Funding: $2,053,963 is available in the Capital Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 4. Recommend approval to authorize a contract for construction services for the Hornsby Bend Dewatering Facility and East Stormwater Station Improvements project for Capital Delivery Services with Matous Construction, LTD in the amount of $25,622,000 plus a $2,562,200 contingency for a total contract amount not to exceed $28,184,200. Funding: $28,184,200 is available in the Capital Budget of Austin Water. Recommended on Commissioner Pandurangi’s motion and Commissioner Reyes’ second on a 6-2 vote with Commissioners Moriarty and Trilli voting against and three absences. Page 1 of 3 5. Recommend approval to authorize a contract for construction services for the Waller Creek Center 10th Floor & Atrium Renovations with STR Constructors, LLC, in the amount of $6,173,595 plus a $617,360 contingency for a total contract amount not to exceed $6,790,955. Funding: $6,790,955 is available in the Capital Budget of the Austin Water Department. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 6. Recommend approval to authorize a contract for construction services for the Davis WTP Raw Water Hydraulic and Energy Efficiency Improvements (RWHEEI) for Capital Delivery Services with Jay-Reese Contractors, Inc., in the amount of $18,822,000 plus a $1,882,200 contingency for a total contract amount not to exceed $20,704,200. Funding: $20,704,200 is available in the Capital Budget of Austin Water. Recommended on Commissioner Wolstencroft’s motion and Commissioner Reyes’ second on a 6-2 vote with Commissioners Moriarty and Trilli voting against and three absences. 7. Recommend approval to authorize a contract for construction services for the Burnet Road Corridor - US 183 to Bright Verde Way project for Capital Delivery Services with DeNucci Constructors LLC, in the amount of $18,833,099 plus a $1,883,310 contingency for a total contract amount not to exceed $20,716,409. Funding: $19,926,964 is available in the Capital Budget of the Transportation and Public Works Department. $789,445 is available in the Capital Budget of Austin Water. Recommended on Commissioner Pandurangi’s motion and Vice Chair Tuñón’s second on a 7-0 vote with Commissioner Ortiz abstaining and three absences. 8. Recommend approval to authorize a contract for Hexagon enterprise asset management software and services for Austin Water with Thundercat Technology, LLC. for a term of one year in an amount not to exceed $217,280. Funding: $144,814 is available in Austin Water’s Capital Budget and $72,466 is available in the Operating Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 9. Recommend approval to authorize a contract for Badger Meter Telog wireless recording telemetry units and modems for Austin Water with Omicron Controls, Inc. for a term of one year not to exceed $99,050. Funding: $99,050 is available in the Operating Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 10. Recommend approval to authorize an amendment to a contract for continued software maintenance for underground pipeline video inspection for Austin Water with Cues, Inc d/b/a Cues, to increase the amount by $245,000 for a revised total contract amount not to exceed $425,500. Funding: $100,000 is available in the Operating Budget of Austin Water and $75,000 is available in the Capital Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 11. Recommend approval to authorize an amendment to the contracts for engineering services for the 2019 Large Diameter Water and Wastewater Pipeline Engineering Services Rotation List for Financial Services Department with AECOM Technical Services, Inc.; Atkinsrealis USA, Inc.; BGE, Inc.; CAS Consulting and Services, Inc.; CP&Y, Inc. DBA STV Infrastructure; Freese and Nichols, Inc.; Jacobs Engineering Group, Inc.; H.W, Lochner, Inc. DBA K Friese & Associates, LLC; Gannett Fleming, Inc. (formerly DEC - Central Texas, LLC); Lockwood Andrews & Newnam, Inc.; and Pape-Dawson Consulting Engineers, LLC, to increase the amount by $11,000,000 for a revised total contract amount not to exceed $23,000,000. Funding: $11,000,000 is available in the Capital Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Vice Chair Tuñón’s second on a 6-0 vote with Commissioners Pandurangi and Penn recusing and three absences. Page 2 of 3 12. Recommend approval to authorize an amendment to the contract for engineering services for the Ullrich Water Treatment Plant Centrifuge Rehabilitation/Replacement Project for Capital Delivery Services with AECOM Technical Services Inc., in the amount of $1,000,000 for a revised total contract amount not to exceed $3,000,000. Funding: 1,000,000 is available in the Capital Budget of the Austin Water Department. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 13. Recommend approval to authorize execution of five contracts for grounds maintenance and mowing services for Austin Water with Abescape Group LLC; Brightview Landscape Services, Inc. d/b/a Brightview Tree Care Services; Incircle Management Inc d/b/a Incircle Management; Stillwater Site Services Inc d/b/a Stillwater Landscapes; and Jamar.B.Burleson LLC d/b/a Texas Tough Lawn & Landscaping, each for up to five years for a total contract amount not to exceed $1,800,000, divided among the contractors. Funding: $60,000 is available in Operating Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 14. Recommend approval of the Austin Water Capital Improvement Projects located in the Drinking Water Protection Zone for approval to include in the 5-year Capital spending plan as required by Financial Policy #8. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 15. Approve a recommendation to Council on Austin Water’s Fiscal Year 2025-2026 Proposed Operating Budget, Capital Budget, new appropriations, rates, and fees, and 5-Year Capital Improvement (CIP) spending plan. Recommended on Commissioner Wolstencroft’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. STAFF BRIEFINGS 16. Staff briefing on Austin Water’s Proposed Fiscal Year 2025-2026 Budget. Austin Water Assistant Director of Financial Services Joseph Gonzales and Austin Water Financial Manager Songli Floyd presented and answered questions, along with Austin Water Financial Manager Tina Romero. COMMITTEE UPDATES 17. Update on meetings held by the Budget Committee regarding a review of Austin Water’s Fiscal Years 2026-2030 Financial Forecast and Capital Spending Plan. – Vice Chair Marcela Tuñón provided an update. FUTURE AGENDA ITEMS Discussion of future agenda items. Vice Chair Tuñón requested a briefing on how Austin Water’s facilities fared during the recent rain events as well as a briefing on Austin Water’s asset management program and data used to prioritize projects. Commissioner Pandurangi requested a briefing on Austin Water’s 5-to-10-year strategic plan updates ADJOURNMENT Commissioner Penn adjourned the meeting at 6:02 p.m. Page 3 of 3