Item 08 - Hexagon enterprise asset management software — original pdf

Backup

Item 8 Water & Wastewater Commission: July 16, 2025 Council: July 24, 2025 Posting Language ..Title Recommend approval to authorize a contract for Hexagon enterprise asset management software and services for Austin Water with Thundercat Technology, LLC, for a term of one year in an amount not to exceed $217,280. Funding: $144,814 is available in the Capital Budget of Austin Water, and $72,466 is available in the Operating Budget of Austin Water. ..Body Lead Department Financial Services Department. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $144,814 is available in the Capital Budget of Austin Water. Funding in the amount of $72,466 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Purchasing Language: Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department and Austin Water have determined this contractor best meets the needs of the Austin Water to provide these goods and services required for the City. MBE/WBE: Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: July 16, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide additional licensing, maintenance, and support services for Hexagon Enterprise Asset Management (EAM) currently used by Austin Water (AW) to manage treatment plant assets. AW currently has Hexagon EAM licenses for up to 35 users concurrently using the system. The need for more licenses is due to increased use of the software by personnel as AW has grown. The existing contract expires in late 2026, and this contract is needed to add the additional licenses needed until the new replacement contract is completed next year, which will combine all requirements in a single contract. The Omnia Partners cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. If this contract is not approved, it will prevent personnel from using the system and performing their operational duties.