Item 03 - Construction Services for ABIA North Reclaimed Water Loop Main — original pdf

Backup

Item 3 Water & Wastewater Commission: July 16, 2025 Council: July 24, 2025 Posting Language ..Title Recommend approval to authorize a contract for construction services for the ABIA North Reclaimed Water Loop Main for Capital Delivery Services with Austin Underground, Inc., in the amount of $1,867,239 plus a $186,724 contingency for a total contract amount not to exceed $2,053,963. Funding: $2,053,963 is available in the Capital Budget of Austin Water. ..Body Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1008 for these services. The solicitation was issued on March 24, 2025 and closed on April 17, 2025. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=138979 . MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 97.45% MBE and 2.17% WBE participation. Council Committee, Boards and Commission Action: July 16, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The ABIA North Reclaimed Water Loop Main project will expand Austin Water’s reclaimed water system in the southern part of the city. The project will also serve the Austin-Bergstrom International Airport, which may use the reclaimed water for irrigation, toilet flushing, and cooling. This project will connect a geographical gap in the system, improving resiliency and increasing system pressures east of the airport, where the reclaimed water customer base is growing. The project includes the installation of approximately 4,100 feet of 16-inch reclaimed water main to connect an existing 16-inch reclaimed water line on the west corner of Presidential Boulevard to the existing 8-inch reclaimed water main on Golf Course Road. This item includes one allowance of $25,000 that will be used to address soil remediation in case contaminated soil is discovered onsite during construction. An allowance is an amount that is specified and included in the construction contract or specifications for certain items of work when details are not determined at the time of bidding. Item 3 Water & Wastewater Commission: July 16, 2025 Council: July 24, 2025 Due to the potential for unforeseen conditions inherent in underground utility construction, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. This project involves lane closures on Golf Course Road and protective traffic control barriers at the intersection of East State Highway 71 and Presidential Boulevard. The majority of this work will take place on airport property, outside of the security fence and off of public streets, ensuring minimal disruption to traffic. The contractor will ensure that access to the airport at both entrances is maintained at all times throughout construction and will include advance warning signage for the safety of the public and workers. Delay or deferral of this contract will delay the opportunity to build economies of scale in the reclaimed water system by providing a source of reclaimed water east of the airport. Delay or deferral would also increase the amount of water usage east of the airport, as customers would not have a non-potable option for purposes such as irrigation, cooling, toilet flushing, and manufacturing. The contract allows 425 calendar days for completion of this project. This project is located within zip code 78719 (District 2). City of Austin Council Meeting Backup: July 24,2025 W/WW Commission: July 16, 2025 Item 03 Page 1 of 1 COLORADORIVERESH71EBESH71WBHOTEL DRESH71SVRDWBESH71SVRDEBGOLFCOURSERDFLOWLNPRESIDENTIALBLVDSHAPARDLNLYLERDCARDINALLOOPPAULASTSERVICEAVEReclaimed Water¯04008001,2001,600FeetProject Location: 5267.082 - ABIA N Loop Reclaimed Main ProjectFile ID: 25-1231WAYMAKERWAYWESTLAKEDRWESTLAKEDRBENWHITEBLVDPLAZAONTHELAKEAirportBlvdSpringdaleRdMLKJr.BlvdManorRdE.7thStWilliamCannon71973130FAYLINDR96935MartinLutherKingJrBlvd18371Project Limits183City of Austin Council Meeting Backup: July 24, 2025 Item 03 W/WW Commission: July 16, 2025 File ID: 25-1231 M/WBE Summary Public notice was given for this solicitation CLMC1008 ABIA North Reclaimed Water Loop through the City’s Financial Services website. Two bids were received and opened on April 17,2025. Of the two bids received, one bid was from an MBE/WBE certified firm. Austin Underground, Inc. submitted the lowest responsive bid including an allowance of $25,000.00: Austin Underground, Inc., Lago Vista (MH) HEI Civil Texas, LLC, Bastrop, TX Base Bid $1,842,238.50 $2,926,407.00 Base Bid + Allowance(s) $1,867,238.50 $2,951,407.00 The contractor’s choice of work methodology provides six areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 3.21% African American; 4.77% Hispanic; 0.27% Native/Asian American; 1.97% WBE. Total participation estimated on base bid amount: Base Bid: $ 1 ,8 4 2 ,2 3 8 .5 0 PRIME MBE TOTAL (MH) Austin Underground, Inc., Lago Vista, TX $ $ 1,730,038.50 1,730,038.50 93.91% 93.91% MBE TOTALS - SUBCONTRACTORS $ 65,200.00 3.54% African American Subtotal (MB) Sam Kellough Trucking, Austin, TX (Hourly Haul) $ $ 60,000.00 60,000.00 Native/Asian American Subtotal (MA) Benqwest, Austin, TX (Fuel Oil, Diesel) WBE TOTALS - SUBCONTRACTORS (FH) J Arbor Contracting, Manor, TX (Erosion Control Services) NON MBE/WBE TOTALS - SUBCONTRACTORS Austin Underground, Lago Vista, TX (Concrete) Custom Crete, Austin, TX (Ready-Mix Concrete) Centex Materials, Austin, TX (Concrete) Texas Materials Group, Inc., Cedar Park, TX (Ready-Mix Concret Eagle Eye Construction Layout, Leander, TX (Construction Services, Trade) $ $ 5,200.00 5,200.00 $ $ 40,000.00 40,000.00 $ $ $ $ $ $ 7,000.00 500.00 500.00 500.00 500.00 5,000.00 3.26% 3.26% 0.28% 0.28% 2.17% 2.17% 0.38% 0.03% 0.03% 0.03% 0.03% 0.27% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second bidder information is provided. SECOND BIDDER – HEI Civil, Texas LLC $2,926,407.00 75.81% NON M/WBE prime participation; 14.47% African American; 6.09% Hispanic; 0.45% Native/Asian American; 3.18% WBE; 0.00% Non M/WBE subcontractor participation. Page 1 of 1