Item 04 - East Allendale Pipeline Renewal — original pdf

Backup

Item 4 Water & Wastewater Commission: May 21, 2025 Council: May 22, 2025 ..Title Posting Language Recommend approval to authorize a contract for construction services for the East Allandale White Rock Neighborhood Water and Wastewater System Renewal – Rebid Project for Capital Delivery Services with Facilities Rehabilitation, Inc., in the amount of $4,799,250, plus a $479,925 contingency, for a total contract amount not to exceed $5,279,175. Funding: $5,279,175 is available in the Capital Budget of Austin Water. ..Body Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC734A for these services. The solicitation was issued on November 4, 2024, and closed on February 6, 2025. Of the three bids received, the recommended contractor submitted the lowest responsive bid. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=141373 . MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 98.34% MBE and 1.66% WBE participation. Council Committee, Boards and Commission Action: May 21, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The East Allandale White Rock Neighborhood Water and Wastewater System Renewal Project is part of the Renewing Austin Program, an ongoing program to replace, and upgrade deteriorated and aging water lines with a documented history of multiple breaks. The project will also upgrade wastewater lines in need of replacement within the project area. The project will help to reduce operating and maintenance cost by preventing repeat water main breaks, sewer leaks, and sewer overflows. Work consists of removing and replacing existing water and wastewater mains in the East Allandale neighborhood. Water system upgrades include approximately 3,000 linear feet of 6-inch, 8- inch, and 12-inch Ductile Iron and polyvinyl chloride (PVC) pipe along with service connections and accessories. Wastewater system upgrades will include approximately 700 linear feet of 8-inch PVC pipe, manholes, service connections, and 100 linear feet of cured-in-place pipe lining. This contract will include the award of an alternate bid item for additional water and wastewater improvements along Woodview Ave. An alternate bid is a specified item of the construction work that is priced separately and may be awarded as part of the contract, if the bids come within the specified budget. Item 4 Water & Wastewater Commission: May 21, 2025 Council: May 22, 2025 Due to the potential for unforeseen and unknown conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The project proposes lane closures and detours. The contractor will install appropriate traffic detour signs and barricades to direct traffic and will work to ensure that residents and businesses always have access to driveways. Roadways will be reopened to the public at the end of each working day. If access cannot be maintained, written notice will be provided to the property owner(s) at least 24 hours in advance. In addition, temporary water and wastewater service interruptions will occur during pipeline tie-in and service reconnection. Customers will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is a critical component of improving the infrastructure stability of the water distribution and wastewater collection systems. The contract allows 545 calendar days for completion of this project. This project is located within zip code 78757 (District 7). City of Austin Council Meeting Backup: May 22, 2025 Item 4 File ID: 25-0756 Page 1 of 1 Item 4 Water & Wastewater Commission: May 21, 2025 Council: May 22, 2025 MBE/WBE Summary Public notice was given for this solicitation CLMC743A E Allendale White Rock Neighborhood W&WW System Renewal Rebid, through the City’s Financial Services website, Austin Finance Online. Three bids were received and opened on February 6, 2025. Of the three bids received one bid was from MBE/WBE certified firms. Facilities Rehabilitation Inc. submitted the lowest responsive bid including one alternate of $1,176,620. Facilities Rehabilitation Inc., Austin, TX (H/M) DeNucci Constructors, LLC., Austin, TX Packsaddle Management, LLC. Horseshoe Bay, TX Base Bid: $3,622,630.00 $4,079,235.00 $4,739,075.00 Base Bid + Alternates: $4,799,250.00 $5,240,205.00 $6,356,181.00 The contractor’s choice of work methodology provides for two areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.97% African American; 5.27% Hispanic; 0.28% Native/Asian American; 1.49% WBE. Total participation estimated on base bid amount: Base Bid: $ 3 ,6 2 2 ,6 3 0 .0 0 PRIME M/WBE TOTAL $ 3,478,630.00 96.02% (M/H) Facilities Rehabilitation Inc., Austin, TX MBE TOTALS - SUBCONTRACTORS $ 84,000.00 2.32% African American Subtotal (M/AA) Sammie Kellough, Austin, TX (Hauling) $ $ 73,000.00 73,000.00 Native/Asian American Subtotal (F/NA) Marie's Trucking Services, Co., Austin, TX (Hauling) $ $ 11,000.00 11,000.00 WBE TOTALS - SUBCONTRACTORS (F/H) Concrete Construction Corp., Lockhart, TX (Construction) $ $ 60,000.00 60,000.00 2.02% 2.02% 0.30% 0.30% 1.66% 1.66% The Contractor submitted a MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - DeNucci Constructors, LLC., Austin, TX 77.87% NON M/WBE prime participation; 1.98% African American; 5.27% Hispanic; 0.29% Native/Asian American; 1.5% WBE; 13.09% Non M/WBE subcontractor participation. $4,079,235.00 THIRD BIDDER - Packsaddle Management, LLC. Horseshoe Bay 76.9% NON M/WBE prime participation; 2.04% African American; 5.37% Hispanic; 1.28% Native/Asian American; 1.66% WBE; 12.75% Non M/WBE subcontractor participation. $4,739,075.00 Page 1 of 1