Item 07 - West Rundberg Extension Engineering Services — original pdf

Backup

Item 7 Water & Wastewater Commission: May 21, 2025 Council: May 22, 2025 ..Title Posting Language Recommend approval to authorize an amendment to the contract for engineering services for the West Rundberg Lane Extension Project with Martinez, Wright & Mendez, Inc. dba MWM DesignGroup, Inc., in the amount of $1,700,000 for a revised total contract amount not to exceed $2,788,476. Funding: $2,788,476 is available in the Capital Budget of the Transportation and Public Works Department and the Capital Budget of the Austin Water Department. ..Body Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: Contract Amendment. MBE / WBE: Note: This amendment will be awarded in compliance with 49 CFR Part 26 (Disadvantaged Business Enterprise Program). Current participation to date is 83.86% DBE. Prior Council Action: April 25, 2019 – Council approved a professional service agreement with Martinez, Wright & Mendez, Inc. dba MWM DesignGroup, Inc. for the West Rundberg Lane Extension Project. September 22, 2011 – Council approved a professional services agreement with Martinez, Wright & Mendez, Inc. dba MWM DesignGroup, Inc. for the West Rundberg Lane Extension Project. Additional Backup Information: The West Rundberg Lane Extension Project improves connectivity between Burnet Road and Metric Boulevard by extending West Rundberg Lane to connect two major arterials and provide a needed east-west connection across north Austin. This extension is a Capital Area Metropolitan Planning Organization 2045 Regional Transportation Plan preferred east-west connection, that will provide significant mobility and access improvements for the region. The connection is also identified in the North Burnet Gateway Master Plan and is denoted as integral to the connectivity of the district for all modes of transportation. The West Rundberg Lane Extension is a four-lane, divided road with sidewalks and bike lanes that connect to the City’s larger network as well as water and wastewater infrastructure. The project also includes a new intersection at Burnet Road which is crucial for the safe movement of all modes across this busy segment of Burnet Road. This connection is a key recommendation included in the previously completed North Lamar/Burnet Road Corridor Mobility Plan and is being coordinated with the proposed Burnet Road Corridor improvements included in the Corridor Construction Program approved by Council in 2018. This amendment increases the contract authorization for Martinez, Wright & Mendez, Inc. dba MWM Design Group to complete 100% Design and Permitting, as well as provide bid, award and construction phase services. Design phase services will include a review of the existing design (currently at 60%), and incorporation of updates due to changed conditions. Item 7 Water & Wastewater Commission: May 21, 2025 Council: May 22, 2025 AUTHORIZATION HISTORY AMOUNT DATE DESCRIPTION $435,475.99 09/22/2011 09/22/2011 $53,000.00 04/25/2019 $600,000.00 05/22/2025 $1,700,000.00 $2,788,475.99 Total Contract Authorization (Council) –Professional Services Agreement with MWM DesignGroup, Inc. – Sole Source (Administrative Authority) – Additional Services (Council) – Design and Permitting Services Proposed (Council) – Design Bid and Construction Phase CONTRACT HISTORY AMOUNT DATE DESCRIPTION $325,475.99 $57,803.94 $95,483.13 $103,743.90 $194,034.83 $1,700,000.00 $2,476,541.79 Total Contract History 11/04/2011 06/19/2012 10/25/2013 03/09/2020 10/26/2020 Proposed Initial Award of a Professional Services Agreement SA#1 – Additional Design services SA#2 – Water and wastewater Design services SA#3 – Environmental Services SA#4 – Additional Design services SA#5 – Complete Design and Bid /Construction Phase services Item 7 Water & Wastewater Commission: May 21, 2025 Council: May 22, 2025 M/WBE Summary Participation goals stated in the original approved compliance plan for the agreement were 76.10% DBE prime participation and 5.20% DBE subconsultant. Participation for this amendment: Additional authorization has been listed under the Prime consultant. Subconsultant participation for this authorization is unknown. Prior to issuance of a notice to proceed, the Prime consultant will submit their subconsultant utilization plan that will demonstrate how they will use their approved subconsultants in accordance with the established procedures and the DBE Procurement Ordinance and Rules. DBE TOTAL – PRIME Martinez, Wright & Mendez, Inc. dba MWM DesignGroup, Inc., Austin, TX $ 1,700,000 $ 1,700,000 100% 100% Overall participation based on expenditure for the entire project as of (March 28, 2025), (not including this amendment): PRIME: 77.78% DBE SUBCONSULTANTS: 6.08% DBE; and 16.14% Non DBE TOTAL: 83.86% DBE; and 16.14% Non DBE