Item 14 - Basin Descaling — original pdf

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Item 14 Water & Wastewater Commission: May 21, 2025 Council: June 5, 2025 ..Title Posting Language Recommend approval to authorize a contract for basin descaling and debris removal services for Austin Water with Meylan Enterprises, Inc. for an initial term of two years, with three one-year extension options, for a total contract amount not to exceed $2,100,000. Funding: $420,000 is available in Austin Water’s Operating Budget. ..Body Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 MLJ1028 for these services. The solicitation was issued on January 13, 2025, and closed on February 18, 2025. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=142019 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: May 21, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will facilitate the removal of accumulated scale and zebra mussels from the upflow clarifier mechanisms at the Ullrich and Handcox Water Treatment Plants. These plants utilize a lime-softening process to deliver drinking water to the City. Over years of operation, a buildup of scale forms on all submerged surfaces of the clarifiers reducing their efficiency. This contract will replace a contract which expires September 8, 2025. The recommended contractor is the current provider for these services. The requested authorization amounts were determined using departmental estimates based on historical spending. If a contract is not secured, the clarifiers will not operate properly, increasing the risk of equipment failure. Item 14 Water & Wastewater Commission: May 21, 2025 Council: June 5, 2025 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Length of Term 2 years 1 year 1 year 1 year Contract Authorization $840,000 $420,000 $420,000 $420,000 Total 5 years $2,100,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.