Item 13 - Overheight Vehicle Detection System — original pdf

Backup

Item 13 Water & Wastewater Commission: May 21, 2025 Council: June 5, 2025 ..Title Posting Language Recommend approval to authorize a contract for an over height vehicle detection system for Austin Water with Lumin8 Transportation Technologies LLC d/b/a Bean Electrical LLC in an amount not to exceed $130,697. Funding: $130,697 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. ..Body Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 RBB1008 for these goods and services. The solicitation was issued on January 6, 2025, and closed on February 13, 2025. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142082 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: May 21, 2025 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: This contract is for the purchase and installation of an over height vehicle detection system at the entrance of one of Austin Water’s yard sites located at 5101 McKinney Falls Pkwy #1/2. Implementing this equipment is vital to the safety of both Austin Water employees, and the public. This will provide an essential alert to prevent accidents and protect lives. Austin Water has experienced truck-related accidents at this location, highlighting the need for enhanced safety measures. To mitigate these risks, it is crucial to alert Austin Water truck drivers when the trailers are not fully lowered. If a trailer is raised, it may collide with the nearby traffic pole just outside the entrance, potentially causing significant damage and increasing the risk of truck overturns. This is a new contract. The requested authorization amount was determined using estimated cost. If this contract is not secured, Austin Water risks further accidents at the remote site; such incidents could result in serious injuries or even fatalities for nearby drivers.