Item 01 - DRAFT Minutes from April 16, 2025 Meeting — original pdf

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WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, April 16, 2025 The Water and Wastewater Commission convened in a regular called meeting on April 16, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Vice Chair Christopher Maxwell-Gaines called the Water and Wastewater Commission to order at 4:04 p.m. Commission Members in Attendance: Chair Susan Turrieta (remote), Vice Chair Christopher Maxwell-Gaines (presided in person as Chair), Mike Reyes, Marcela Tuñón, Alex Navarro (remote), William Moriarty (remote), Shwetha Pandurangi Commission Members Absent: Amanda Marzullo, Judy Musgrove, Jesse Penn PUBLIC COMMUNICATION: GENERAL There were no registered public speakers APPROVAL OF MINUTES 1. Approval of minutes from the February 19, 2025, regular meeting of the Water and Wastewater Commission. The minutes were approved on Commissioner Tuñón’s motion and Commissioner Pandurangi’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. DISCUSSION AND ACTION 2. Recommend approval to authorize an amendment to the contract for engineering services for the Davis Water Treatment Plant (WTP) Supervisory Control and Data Acquisition (SCADA) Improvements project Project with Harutunian Engineering, Inc., in the amount of $2,882,682, for a revised total contract amount not to exceed $4,382,682. Recommended on Commissioner Turrieta’s motion and Commissioner Tuñón’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 3. Recommend approval to authorize a contract for VXSmart utility billing customer service portal for Austin Water with Vertex U.S. Holdings, Inc. d/b/a VertexOne Software LLC or Watersmart Software Inc., for an initial term of two years and eight months with up to two one-year extension options in an amount not to exceed $1,375,000. Funding: $687,500 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Recommended on Commissioner Turrieta’s motion and Commissioner Tuñón’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 4. Recommend approval to authorize a contract for construction services for the Garden Villa Lane Water & Wastewater Pipeline Renewal project for Capital Delivery Services with DeNucci Constructors, LLC, in the amount of $8,426,181 plus a $842,619 contingency for a total contract amount not to exceed $9,268,800. Funding: $5,440,931 is available in Austin Water’s Capital Budget and $3,827,870 is available in the Watershed Protection Department’s Capital Budget. Recommended on Commissioner Turrieta’s motion and Commissioner Tuñón’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 5. Recommend approval to authorize a contract for construction services for the Sinclair Avenue Water and Wastewater Pipeline Renewal project for Capital Delivery Services with Facilities Rehabilitation Inc., in the amount of $1,042,210 plus a $104,221 contingency for a total contract amount not to exceed $1,146,431. Funding: $1,146,431 is available in Austin Water Capital Budget. Recommended on Commissioner Turrieta’s motion and Commissioner Tuñón’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 6. Recommend approval to conduct a public hearing and consider an ordinance regarding Undine, LLC’s proposal to increase water and wastewater rates for its customers located in the City’s corporate limits in the area known as Greenshores on Lake Austin. Funding: This item has no fiscal impact. Recommended on Commissioner Reyes’ motion and Commissioner Pandurangi’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 7. Recommend approval to authorize a contract for 2025 Facilities - Emergency and Lift Station – IDIQ for Austin Water with Rangeline Utility Services, LLC, in the amount of $7,000,000 for an initial term of one year with up to two one-year extension options for a total contract amount not to exceed $21,000,000. Funding: $7,000,000 is available in the Capital Budget of Austin Water. Recommended on Commissioner Pandurangi’s motion and Commissioner Tuñón’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 8. Recommend approval of a resolution authorizing the City Manager to apply for funding from the Texas Water Development Board (TWDB) for a low-interest loan in the amount not to exceed $45,000,000 as part of the TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for Austin Water’s Polybutylene Pipe Replacement project (also known as the "Municipal Conservation Project"). Funding is contingent upon available funding in future budgets. Recommended on Commissioner Turrieta’s motion and Commissioner Tuñón’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 9. Recommend approval of a resolution authorizing the City Manager to apply for funding from the Texas Water Development Board (TWDB) for a low-interest loan in the amount not to exceed $10,000,000 as part of the TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for Austin Water’s Travis Heights Reclaimed Water Main project (also known as the "Direct Reuse Strategy Project"). Funding is contingent upon available funding in future budgets. Recommended on Commissioner Turrieta’s motion and Commissioner Tuñón’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 10. Recommend approval of a resolution authorizing the City Manager to apply for funding from the Texas Water Development Board (TWDB) for a low-interest loan in the amount not to exceed $65,000,000 as part of the TWDB’s Flood Infrastructure Fund (FIF) program, for Austin Water’s Walnut Creek Wastewater Treatment Plant Flood Wall project. Funding is contingent upon available funding in future budgets. Recommended on Commissioner Turrieta’s motion and Commissioner Tuñón’s second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 11. Discussion and possible action to conduct elections for officer positions for the Water and Wastewater Commission. Chair Turrieta nominated Vice Chair Maxwell-Gaines as Chair and Vice Chair Maxwell-Gaines accepted the nomination. Vice Chair Maxwell-Gaines was elected Chair on Commissioner Pandurangi’s motion and Commissioner Reyes’ second on a 7-0 vote with Commissioners Marzullo, Musgrove, and Penn absent. Chair Turrieta nominated Commissioner Tuñón as Vice Chair and Commissioner Tuñón accepted the nomination. Commissioner Tuñón was elected Vice Chair on Commissioner Pandurangi’s motion and Commissioner Reyes’ second on a 7- 0 vote with Commissioners Marzullo, Musgrove, and Penn absent. 12. Discussion and possible action on appointment of Budget Committee members including Chair and Vice Chair. The following Budget Committee officers and members were appointed with Commissioner Tuñón named as Chair, Commissioner Maxwell-Gaines as Vice Chair, and Commissioner Reyes. STAFF BRIEFINGS 13. Briefing on recruitment, retention, and training of Austin Water staff. Interim Austin Water Assistant Director of Employee and Leadership Development, Israel Custodio, provided a briefing and answered questions from Commissioners COMMITTEE UPDATES 14. Update from the Austin Integrated Water Resource Planning Community Task Force meeting regarding Water Forward Plan implementation – Commissioner Moriarty provided an update 15. Update from the Joint Sustainability Committee meeting regarding conservation and sustainability initiatives – Vice Chair Maxwell-Gaines provided an update FUTURE AGENDA ITEMS Discussion of future agenda items Commissioner Pandurangi requested an update on Austin Water’s Strategic Plan. ADJOURNMENT Vice Chair Maxwell-Gaines adjourned the meeting at 4:51 p.m.