Item 02 - Large Facilities IDIQ — original pdf

Backup

Item 2 Water & Wastewater Commission: May 21, 2025 Council: May 22, 2025 ..Title Posting Language Recommend approval to authorize an amendment to the 2021 Facilities - Large Facilities Indefinite Delivery/Indefinite Quantity contract for Austin Water with HEI Civil LLC, to increase the amount by $3,750,000, for a revised total contract amount not to exceed $18,750,000. Funding: $3,750,000 is available in the Capital Budget of Austin Water. ..Body Lead Department Financial Services Department. Managing Department Austin Water. Purchasing Language: Contract Amendment. MBE/WBE: This contract was awarded in compliance with City Code 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Current participation to date is 6.28% MBE and 1.35% WBE. Prior Council Action: March 6, 2020 – Council approved a contract with Peabody General Contraction LLC (now HEI Civil LLC) for FY21-FY24 Facilities & Force Main Services Indefinite Delivery/Indefinite Quantity. Council Committee, Boards and Commission Action: May 21, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: This contract is for Non-Emergency Large Facility Austin Water Maintenance repairs and to supplement the Emergency Large Facility Indefinite Delivery/Indefinite Quantity (IDIQ) when the funding for these projects reached its limits. Additional funding is needed to complete the necessary work until a new contract can be solicited. IDIQ contracts provide for an indefinite quantity of services for a fixed time and are commonly used when precise quantities of supplies or services cannot be determined. The 2021 Facilities - Large Facilities IDIQ contract is in its final option term, which will expire in July 2025. Due to increases in the costs of spare parts and equipment during the contract period, as well as unplanned emergency work, total authorization was depleted sooner than anticipated.  Item 2 Water & Wastewater Commission: May 21, 2025 Council: May 22, 2025 M/WBE Summary Participation goals stated in the original approved compliance plan were 1.82% African American; 4.69% Hispanic; 0.68% Native/Asian American; 1.48% WBE. Overall participation based on contract expenditures as of March 6, 2025 (not including this change order): PRIME: 62.25% Non M/WBE SUBCONTRACTORS: 1.84% African American; 3.85% Hispanic; .59% Native/Asian American; 1.35% WBE; and 30.12% Non M/WBE TOTAL: 1.84% African American; 3.85% Hispanic; .59% Native/Asian American; 1.35% WBE; and 92.37% Non M/WBE> Page 1 of 1