Item #07 - Emergency and Lift Station IDIQ — original pdf

Backup

Item 7 Water & Wastewater Commission: April 16, 2025 Council: May 8, 2025 ..Title Posting Language Recommend approval to authorize a contract for 2025 Facilities - Emergency and Lift Station – IDIQ for Austin Water with Rangeline Utility Services, LLC, in the amount of $7,000,000 for an initial term of one year with up to two one-year extension options for a total contract amount not to exceed $21,000,000. Funding: $7,000,000 is available in the Capital Budget of Austin Water. ..Body Lead Department Financial Services Department. Managing Department Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1080 for these services. The solicitation was issued on January 6, 2025, and closed on February 13, 2025. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=141594 . MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 5.37% MBE and 2.52% WBE participation. Council Committee, Boards and Commission Action: April 16, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: A previous contract was developed to support facility needs such as emergency response services as well as non-emergency improvements for components of the Austin Water system. That contract was approved by Council in 2014 and has been completed and fully expended. This project is the fourth sequence of contracts to deliver Emergency and Lift Station Services and this contract will be used by Austin Water Facility Engineering to address facility emergencies and maintain lift stations.  Item 7 Water & Wastewater Commission: April 16, 2025 Council: May 8, 2025 The work includes but is not limited to emergency on-call response, operations support, and the rehabilitation of existing facilities. The contractor will provide on-call or emergency response services to repair/replace components of the system due to maintenance, failure, etc. This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract which provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be provided to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. The scope of the contract consists of providing emergency on-call response, operations support, and the repair/rehabilitation of existing lift station facilities and the distribution system. The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item. This request allows for the execution of a contract with Rangeline Utility Services, LLC for an estimated period of one year with two one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties. The previous contract authorization has been completely allocated and any delay in execution could have an immediate impact on Austin Water’s ability to complete the work needed at lift stations and to respond timely to failures at critical facilities. This project will be located City wide in all Districts. City of Austin Council Meeting Backup: May 8, 2025 M/WBE Summary File ID: 25-0660 Item: 7 Public notice was given for this solicitation CLMC1080, 2025 Facilities - Emergency & Lift Station – IDIQ through the City’s Financial Services website, Austin Finance Online. Two bids were received and opened on February 13, 2025. Of the two bids received none of the firms submitting were certified MBE/WBE. Rangeline Utility Services, LLC submitted the lowest responsive bid: Rangeline Utility Services, LLC, Haslet, TX HEI Civil Texas, LLC, Austin, TX $72,973,504 $81,006,194 The contractor’s choice of work methodology provides for thirty areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.79% African American; 2.75% Hispanic; 0.83% Native/Asian American, 2.52% WBE. Total participation estimated on base bid amount of $72,973,504. NON M/WBE TOTAL – PRIME Rangeline Utility Services, LLC, Haslet, TX MBE TOTAL – SUBCONTRACTORS African American Subtotal (MB) CVI Development, LLC., Austin, TX (MB) Sammie J Kellough DBA Sam Kellough Trucking, Austin, TX (MB) Wisdom Pumps, LLC, San Antonio, TX Hispanic Subtotal (MH) Melendrez Trucking, LLC, Austin, TX (MH) Environmental Safety Services, Inc., Buda, TX (MH) Rucoba & Maya Construction, LLC, Kyle, TX (MH) Dariel L Macho / Blue Star Road, LLC, Manor, TX (MH) GBC General Barricade Company LLC, Elgin, TX (MH) Tony Parent Enterprises, Inc., DBA Allied Fence & Security, Manor, TX (Concrete, Embankments, Headwalls, Coatings, Abrasion and Chemical Resistant) (Hauling) (Pumps and Pump Accessory Rental) (Hauling Services) (Erosion Control) (Sidewalk and Driveway, Embankments, Concrete) (Hauling Services) (Barricades, Traffic Portable) (Fencing Installation and Repair) Native/Asian American Subtotal (FNA) KLP Commercial, LLC, Manor, TX (Handrails) WBE TOTAL – SUBCONTRACTORS (FH) Lewis Concrete Restoration, Buda, TX (FH) Stephanie Braun Clayton, LLC, Austin, TX (Manholes) (Photography) Unknown 5.37% 1.79% 2.75% 0.83% 0.83% 2.52% Page 1 of 2 City of Austin Council Meeting Backup: May 8, 2025 File ID: 25-0660 Item: 7 NON M/WBE TOTAL – SUBCONTRACTORS Environmental Improvements, Inc., Houston, TX Techline Pipe, LP. d/b/a Techline Pipe, Hutto, TX United Rentals (North America) Inc., Austin, TX Seguin Fabricators, Ltd., Seguin, TX T Morales Company Electric & Controls, Ltd., Georgetown, TX Xylem Water Solutions USA, Inc., San Antonio, TX Alpha Paving Industries, LLC, Round Rock, TX Xylem Dewatering Solutions, Inc., San Antonio, TX ISCO Industries, Inc., Webster, TX Dustin Trent Cunningham d/b/a Wild Strike Services, LLC., Lexington, TX H&H Concrete on Demand Austin, LLC, Dripping Springs, TX Rangeline Pipeline Services, LLC, Haslet, TX The Brandt Companies, LLC, Austin, TX GAC Equipment, LLC d/b/a Austin Crane Service, Leander, TX Pipeline Video Inspection, LLC DBA AIMS Companies, Phoenix, AZ Wastewater Transport Services, LLC, Austin, TX Kristy Krenek d/b/a Blue-Tex Insulation Company, LLC., Manor, TX Lonestar Prestress MFG, Inc., Bellville, TX Viking Fence Co., Ltd. d/b/a Viking Fence Co., Austin, TX Smyrna Ready Mix Concrete, LLC, d/b/a SRM Concrete, LLC, Austin, TX Penhall Co., Austin, TX Pump Solutions, Inc., Hutto, TX Dakota Utility Contractors, LLC, Ennis, TX Hardrock Directional Drilling, LLC, San Antonio, TX Unknown (Valves, Iron Body,) (Handrails, Hydrants, Fire, Concrete, PVC, & Stainless Pipes, Steel, Tubing, Fiberglass, Plastic and Poly Casting) (Floodlights, Spotlights, Barricades, Portable Toilets) (Handrails, Beams, Gabions, Grates, Walkways) (Electrical) (Pumps, Submersible) (Asphalt) (Pumps, Water) (Coverts, Concrete) (Welding) (Concrete Mixer) (Welding) (Heating, Ventilating and Air Conditioning (HVAC)) (Crane Rental) (Cleaning, Storm Sewer) (Water and Wastewater Treatment Services) (Insulation) (Building (500 Sq Ft and under)) (Fencing Installation and Repair) (Concrete Mixer) (Boring, Drilling, Testing and Soundings) (Manholes, and Manholes Covers, Frames, Grates, Ring) (Excavation Services) (Boring, Drilling, Testing and Soundings) The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. 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