Item #05 - Sinclair Pipeline Renewal — original pdf

Backup

Item 5 Water & Wastewater Commission: April 16, 2025 Council: April 24, 2025 Posting Language ..Title Recommend approval to authorize a contract for construction services for the Sinclair Avenue Water and Wastewater Pipeline Renewal project for Capital Delivery Services with Facilities Rehabilitation Inc., in the amount of $1,042,210 plus a $104,221 contingency for a total contract amount not to exceed $1,146,431. Funding: $1,146,431 is available in Austin Water Capital Budget. ..Body Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1094 for these construction services. The solicitation was issued on November 14, 2024, and closed on January 23, 2025. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141943 . MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 99.33% MBE and 0.67% WBE participation. Council Committee, Boards and Commission Action: April 16, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Sinclair Avenue Water and Wastewater Pipeline Renewal project is part of the Renewing Austin Program, which is an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks that impact service delivery, including wastewater lines in poor condition within the project area that need replacement. The Sinclair Avenue Water and Wastewater Pipeline Renewal project consists of repairing and replacing existing water and wastewater mains located within Sinclair Ave between 42nd and 44th Streets. Water system renewal includes approximately 810 linear feet of 8-inch main along with service lines to individual properties within associated right of way. Wastewater system renewal includes approximately 895 linear feet of 8-inch main, manholes, and service lines to individual properties. Installation of approximately 150 linear feet of 18” storm drain and equipment is also included.  Item 5 Water & Wastewater Commission: April 16, 2025 Council: April 24, 2025 Due to the potential for encountering unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. The project will require various lane closures in order to facilitate progress. A traffic control plan will be used to minimize the inconvenience to neighborhood residents. The contractor will work to ensure that residents always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water and wastewater service interruptions, primarily during pipeline tie-in and service reconnections. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is a critical component of improving the infrastructure stability of the water distribution and wastewater collection systems. Delay or deferral of this contract will require additional time and cost for City construction crews to conduct maintenance and repairs. The contract allows 300 calendar days for the completion of this project. This project is located within zip code 78756 (District 10). City of Austin Council Meeting Backup: April 24, 2025 Item 5 Page 1 of 1 SHOALCREEKRAMSEYAVESINCLAIRAVEW42NDSTW44THSTROSEDALEAVESHOALCREEKBLVDW45THSTW41STSTBURNETRDW43RDSTSHOALWOODAVELEWISLNWater: Approx. 888 LFWastewater: Approx. 884 LF¯0200400600800FeetProject Location: 2231.395 - Sinclair Avenue Water and Wastewater System Renewal ProjectFile ID: 25-0505WAYMAKERWAYWESTLAKEDRWESTLAKEDRCEDARSTPLAZAONTHELAKEAirportBlvdSpringdaleRdMLKJr.BlvdManorRdE.7thStSpicewoodSpringsRd1RiverPlaceBlvdProject Limits353601351832222290183 Item 5 Water & Wastewater Commission: April 16, 2025 Council: April 24, 2025 M/WBE Summary Public notice was given for this solicitation, CLMC1094 for the Sinclair Ave Water and Wastewater Pipeline Renewal project, through the City’s Financial Services website, Austin Finance Online. Four bids were received and opened on January 23, 2024. Of the four of bids received two bids were from MBE/WBE certified firms. Facilities Rehabilitation, Inc submitted the lowest responsive bid: Facilities Rehabilitation Inc., Austin, TX (MH/MBE) Underground Water Solutions, Manor, TX (MH/MBE) Cedar Hills Construction Ltd., Cedar Park, TX DeNucci Constructors, LLC, Austin, TX $1,042,210.00 $1,142,676.00 $1,183,578.00 $1,599,988.00 The contractor’s choice of work methodology provides for two areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 0.96% African American; 6.25% Hispanic; 0.37% Native/Asian American; 0.61% WBE. Total participation estimated on base bid amount: Base Bid: $ 1 ,0 4 2 ,2 1 0 .0 0 PRIME MBE TOTAL (MH) Facilities Rehabilitation Inc., Austin, TX $ $ 1,020,710.00 1,020,710.00 97.94% 97.94% MBE TOTALS - SUBCONTRACTORS $ 14,500.00 1.39% African American Subtotal (MB) Sammie J Kellough, Austin, TX (Hauling Services) $ $ 10,500.00 10,500.00 Native/Asian American Subtotal (FA) Marie's Trucking, Austin, TX (Hauling Services) $ $ 4,000.00 4,000.00 WBE TOTALS - SUBCONTRACTORS (FH) CL Concrete Construction Corporation, Lockhart, TX (Construction, Water System, Main and Service Line) $ $ 7,000.00 7,000.00 1.01% 1.01% 0.38% 0.38% 0.67% 0.67% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - Underground Water Solutions, Manor, TX (MBE/MH), 74.10% MBE prime participation; 0.96% African American; 1.75% Hispanic; 0.40% Native/Asian American; 0.61% WBE; 22.18% Non M/WBE subcontractor participation. $1,142,676.00 THIRD BIDDER - Cedar Hills Construction Ltd., Cedar Park TX 71.55% NON M/WBE prime participation; 1.10% African American; 6.44% Hispanic; 0.44% Native/Asian American; 0.64% WBE; 19.83% Non M/WBE subcontractor participation. $1,183,578.00 Page 1 of 1