Item 6 - Davis WTP SCADA Contract — original pdf

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..Body Item 6 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 Posting Language ..Title Recommend approval to authorize a contract for construction services for the Davis WTP Supervisory Control and Data Acquisition (SCADA) Improvements with Prime Controls, L.P., in the amount of $8,986,951 plus a $898,695 contingency for a total contract amount not to exceed $9,885,646. Funding: $9,885,646 is available in the Capital Budget of Austin Water. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 6100 CLMC1082 for these services. The solicitation was issued on November 11, 2024, and closed on December 19, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at 140369. https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141719. MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 4.36% MBE and 0.38% WBE participation. Council Committee, Boards and Commission Action: March 12, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The City of Austin utilizes surface water resources from impoundments of the Colorado River for its potable water supply. Austin Water operates three existing Water Treatment Plants (WTPs), which are Ullrich , Davis and Handcox . The Davis plant has been in service since 1954 and has a rated treatment capacity of 118 million gallons per day (MGD). Davis’ Supervisory Control and Data Acquisition (SCADA) equipment and network infrastructure are essential to the operation of the facility. The existing equipment has exceeded its service life and is now obsolete, no longer supported by the manufacturers, and difficult to maintain. This equipment needs to be replaced and upgraded to maintain reliability. This project will replace existing Programmable Logic Controller (PLC) equipment with new PLCs throughout the plant, including installation of necessary fiber optic cable, electrical conduit, and wire. The work consists of demolition of existing PLCs and network communications systems and furnishing and installing new PLCs and network communications systems in the Administration Building, Filter Building, Chemical Building, Centrifuge Building, Recycle Pump Station Nos. 1 & 2 and Low Service Pump Station areas of the plant.  Item 6 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 This item includes four allowances: • An allowance of $650,000 for SCADA improvements needed. • An allowance of $700,000 for needed Fiber Optic System improvements to support the SCADA installation. • An allowance of $200,000 to replace the obsolete Centrifuge Control Panels. • An allowance for $300,000 to replace the obsolete Recycle Pump Station No. 1 Control Panel. An allowance is an amount that is specified and included in the construction contract or specifications for certain items of work when details are not determined at the time of bidding. Due to the potential for unforeseen and unknown site conditions when working with and replacing old and obsolete control systems within an operating water facility and the need to minimize construction duration and equipment downtime, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. There will be minimal impact on the public. All work will be located within the Davis WTP site boundaries, which is City owned property that is not open to the public. Delay or deferral of this contract will place an undue burden on operations of the Davis WTP, will have a negative effect on infrastructure stability and increase maintenance of the facility. Much of the equipment being replaced under this project is obsolete and no longer supported by the equipment manufacturers. The contract allows 840 calendar days for the completion of this project. This project is located within zip code 78731 (District 10). CLMC1082 Davis WTP Supervisory Control and Data Acquisition (SCADA) CIP ID: 2015.019 Item # 6  Item 6 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 MBE/WBE Summary – Davis Water Treatment Plant SCADA Improvements Public notice was given for this solicitation (CLM1082), Davis WTP Supervisory Control and Data Acquisition (SCADA) Improvements, through the City’s Financial Services website, Austin Finance Online. One bid was received and opened on December 19, 2024. The one firm submitting was not certified MBE/WBE. Prime Controls LP submitted the lowest responsive bid including four allowances totaling $ 1,850,000: Prime Controls LP, Lewisville, TX The contractor’s choice of work methodology provides for nine areas of contracting opportunities which are listed below. Project specific goals stated in the solicitation were 0.34% African American; 1.24% Hispanic; 0.70% Native/Asian American; 0.36% WBE. Total participation estimated on base bid amount: Base Bid Base Bid + Allowances $7,136,951 $8,986,951  Item 6 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 Base Bid: $ 7 ,1 3 6 ,9 5 1 .0 0 PRIME NON M/WBE Prime Controls LP, Lewisville, TX $ $ 5,038,528.30 5,038,528.30 70.60% 70.60% MBE TOTALS - SUBCONTRACTORS $ 310,840.00 4.36% African American Subtotal (MB) Mbroh Engineering, Inc., Dallas, TX (Engineering Consulting) $ $ 26,250.00 26,250.00 0.37% 0.37% Hispanic Subtotal (MH) Zye Industrial Ltd, Georgetown, TX (Construction and Upgrades, Wastewater Treatment Plant) $ 232,340.00 3.26% $ 232,340.00 3.26% Native/Asian American Subtotal (MA) Gupta & Associates, Inc., Dallas, TX (Water Supply, Treatment, And Distribution Engineer) $ 52,250.00 0.73% $ 52,250.00 0.73% WBE TOTALS - SUBCONTRACTORS $ 27,325.00 0.38% (FW) Stephanie Braun Clayton LLC, Austin, TX (Photography, Construction) $ 27,325.00 0.38% NON MBE/WBE TOTALS - SUBCONTRACTORS Kase, Whitney, TX (Instrumentation Equipment) Reliability Controls, Spring, TX (Controllers, Programmable) Winn-Marion Barber, LLC, Midland, TX (Communication Boards) RS Group, Forth Worth, TX (Controllers, Programmable) Automation Direct, Cumming, GA (Controllers, Programmable) Graybar Electric Company, Inc, Pflugerville, TX (Controllers, Programmable) T Morales Co Electric & Controls LTD, Florance, TX (Electrical) Frost Insurance Agency, Forth Worth, TX (Fidelity and Surety Insurance) $1,760,257.70 $9,840.00 $424,618.00 $12,927.30 $1,207.44 24.66% 0.14% 5.95% 0.18% 0.02% $2,245.00 0.03% $393,739.96 $842,900.00 5.52% 11.80% $72,780.00 1.02% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department.