Item 9 InSitu Wastewater Line Renewal — original pdf

Backup

..Body Item 9 Water & Wastewater Commission: January 15, 2025 Council: February 13, 2025 Posting Language ..Title Recommend approval to authorize execution of a contract for construction of the In-Situ Wastewater Line Renewal Program (2025-2027) Indefinite Delivery/Indefinite Quantity contract with Insituform Technologies, LLC for an initial one-year term with up to two one-year extension options for a total contract amount not to exceed $3,750,000. Funding: $1,250,000 is available in the Capital Budget of the Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Lead Department Financial Services Department. Managing Department Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1071 for these construction services. The solicitation was issued on September 23, 2024, and closed on October 31, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141597 MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.88% MBE and 1.09% WBE participation. Council Committee, Boards and Commission Action: January 15, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: Austin Water’s collection system is fundamental for conveyance of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 3,000 miles of wastewater mains and serving approximately one million customers. Due to growth in Austin and deterioration from age and the harsh wastewater environment, existing collection system assets require on- going maintenance including repair and replacement. This project is for the rehabilitation of deteriorated wastewater mains using the Cured in Place Pipe (CIPP) trenchless method. Because it is trenchless, the cost and time for rehab are typically less than the conventional open cut construction method. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.  Item 9 Water & Wastewater Commission: January 15, 2025 Council: February 13, 2025 The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item. This request allows for the award and execution of a construction contract with Insituform Technologies, LLC for an initial one-year term, with two optional one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties. This construction contract is time sensitive and is a critical component of maintenance and emergency repairs to the wastewater collection system. This project will be located City wide in all Districts.  City of Austin Council Meeting Backup: February 13, 2025 M/WBE Summary Public notice was given for this solicitation IFB 6100 CLMC1071 In Situ Wastewater Line Renewal Program IDIQ, through the City’s Financial Services website. Two bids were received and opened on October 31st 2024. Of the two bids received none of the firms submitting were certified MBE/WBE. Insituform Technologies, LLC submitted the lowest responsive bid: File ID: 25-0027 Insituform Technologies, LLC, Chesterfield, Missouri Denucci Constructors, LLC, Austin, Texas The contractor’s choice of work methodology provides for areas of contracting opportunities which are listed below. Project specific goals stated in the solicitation were 1.96% African American; 6.71% Hispanic; 0.21% Native/Asian American, 1.09% WBE. Total participation estimated on base bid amount of $1,863,475: NON M/WBE TOTAL – PRIME Insituform Technologies, LLC, Chesterfield, Missouri 63005 MBE TOTAL – SUBCONTRACTORS $1,863,475 $4,351,700 African American Subtotal Lewis Clark Trucking, LLC, Austin, Texas (Hauling Services) Hispanic Subtotal Primetex Materials, LLC, Jerrell, Texas Austin Formula Utilities, LLC, Austin, Texas (Traffic Control Services) (Excavation, Curb/Gutter, Manhole Adjustment, Manhole Construction) Unknown Unknown 9.97% 1.96% 1.96% 6.71% Unknown Unknown 0.21% 0.21% (Hauling Services) (Erosion Control, Arborist, Mulch, Planting Trees, Tree Protection) Native/Asian American Subtotal Maries’s Trucking Solution, Co. Austin, Texas WBE TOTAL – SUBCONTRACTORS Jecker Field Services, Inc. San Marcos, Texas NON M/WBE TOTAL – SUBCONTRACTORS National Power Rodding, Austin, Texas The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. (Sewer Cleaning, Manhole Reconstruction) 1.09% 1.09% Unknown Unknown Page 1 of 1