Item 5 Hillspring Scottsdale Pipeline Renewal — original pdf

Backup

..Body Item 5 Water & Wastewater Commission: December 4, 2024 Council: December 12, 2024 Posting Language ..Title Recommend approval to authorize execution of a contract for construction services for the Hillspring and Scottsdale Water and Wastewater System Renewal Project with Facilities Rehabilitation, Inc., in the amount of $1,337,580 plus a $133,758 contingency for a total contract amount not to exceed $1,471,338. Funding in the amount of $1,204,947 is available in the Capital Budget of Austin Water. Funding in the amount of $266,391 is available in the Capital Budget of Watershed Protection. (District 1) Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 6100 CLMC1050 for these services. The solicitation was issued on September 9, 2024, and closed on October 10, 2024. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140898. MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) with 99.32% MBE and 0.68% WBE participation. Council Committee, Boards and Commission Action: December 4, 2024 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Hillspring and Scottsdale Water and Wastewater System Renewal Project is part of the Renewing Austin Program, replacing and upgrading deteriorated and aging water mains with a history of multiple breaks impacting service delivery and replacement of wastewater lines in need of replacement. The Hillspring and Scottsdale Water and Wastewater System Renewal Project is part of the renewal and replacement of water and wastewater pipelines that includes approximately 982 linear feet of 8-inch PVC main along with service lines to individual properties and associated appurtenances, and manholes. Additionally, the project includes the replacement of existing storm drainpipes to mitigate aging infrastructure and to reduce localized flooding risks. Storm drains include construction of 416 linear feet of 18-inch, 24-inch, and 30-inch (elliptical) storm drainpipes and appurtenances located in the street right of way. This project also consists of approximately 3,476 square yards of milling and overlay pavement restoration. This item includes one allowance of $20,000 to address contaminated soil and groundwater. An allowance is an amount that is specified and included in the construction contract or specifications for certain item(s) of work when details are not determined at the time of bidding.  Item 5 Water & Wastewater Commission: December 4, 2024 Council: December 12, 2024 Due to the potential for changes in the work, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. The project proposes lane closures and/or detours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water and wastewater service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time-sensitive to improving the infrastructure stability of the water distribution system. Delay or deferral of this contract will require additional time and cost for City construction crews to conduct maintenance and repairs. The contract allows 240 calendar days for completion of this project. This project is located within zip code 78721 (District 1). FORT BRANCH CREEKHEFLIN LNADINA STRHODES RDE MARTIN LUTHER KING JR BLVDOAK CLIFF DRSCOTTSDALE RDBANDERA RDBUNDYHILL DRSPRINGDALE RDBAKER STELMSGROVE DRSTONEGATEDRHILLSPRINGCIRCELESTE CIRBUNDYHILL CIRStormwater: Approx. 416 LFWater: Approx. 829 LFWastewater: Approx. 855 LF¯0200400100300FeetProject Location: 2231.400 - Hillspring and Scottsdale Water/Wastewater System Renewal ProjectItem:WAYMAKER WAYWESTLAKE DRWESTLAKE DRAIRPORT BLVDPLAZA ON THE LAKEAirport BlvdSpringdale RdMLK Jr. BlvdManor RdE. 7th StWilliam Cannon290969River Place Blvd183Project Limits35Springdale RdCity of Austin Council Meeting Backup Date: December 12, 2024 File ID: 24-6235 MBE/WBE Summary Public notice was given for this solicitation CLMC1050, for the Hillspring and Scottsdale Water and Wastewater Pipeline Renewal, through the City’s Financial Services website, Austin Finance Online. Three bids were received and opened on October 10, 2024. Of the three of bids received two bids were from MBE/WBE certified firms. Facilities Rehabilitation, Inc., submitted the lowest responsive bid including an allowance of $20,000: Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) Packsaddle Management, LLC, Horseshoe Bay, TX Underground Water Solutions, Co., Manor, TX (MBE/MH) Base Bid $1,317,580 $1,944,274 Non Responsive Base Bid + Allowance $1,337,580 $1,964,274 The contractor’s choice of work methodology provides for two areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.42% African American;4.78 % Hispanic; 0.52 % Native/Asian American; 0.64% WBE. Total participation estimated on base bid amount: PRIME M/WBE TOTAL (MH) Facilities Rehabilitation, Inc.,Austin, TX Base Bid: $ 1,317,580.00 1,281,580.00 97.27% MBE TOTALS SUBCONTRACTORS 27,000.00 2.05% African American Subtotal (MB) Sam Kellough Trucking, Austin, TX (hauling) Native/Asian American Subtotal (FA) Marie's Trucking, Austin, TX (hauling) WBE TOTALS SUBCONTRACTORS (FH) C.L. Concrete Construction Corp., Lockhart, TX (sidewalk and driveway construction) $ $ $ $ $ $ $ $ 20,000.00 20,000.00 7,000.00 7,000.00 9,000.00 9,000.00 1.52% 1.52% 0.53% 0.53% 0.68% 0.68% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second responsive low bidder information is provided. SECOND BIDDER Packsaddle Management, LLC, Horseshoe Bay, TX 85.32% NON M/WBE prime participation; 1.42% African American; 4.78% Hispanic; 1.44% Native/Asian American; 1.44% WBE; 5.60% Non M/WBE subcontractor participation. $1,964,274.00 Page 1 of 1