Item 3 Ivanhoe Trail Pipeline Renewal — original pdf

Backup

..Body Item 3 Water & Wastewater Commission: December 4, 2024 Council: December 12, 2024 Posting Language ..Title Recommend approval to authorize execution of a contract for construction services for the Ivanhoe Trail Water Pipeline Renewal with Facilities Rehabilitation Inc. in the amount of $2,977,416 plus a $297,742 contingency for a total contract amount not to exceed $3,275,158. Funding is available in the Capital Budget of Austin Water. (District 5) Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB CLMC1055 for these services. The solicitation was issued on August 26, 2024, and closed on October 3, 2024. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140873. MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 98.48% MBE and 1.52% WBE participation. Council Committee, Boards and Commission Action: December 4, 2024 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Ivanhoe Trail Water Pipeline Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks that are in poor condition and impact service delivery. This project consists of repairing and replacing existing water mains located within the general boundaries of Ivanhoe Trail, Foxton Cove, Larson Cove, Wadsworth Way, Rochelle Drive, and Jubilee Trail in southwest Austin. The project includes approximately 4,690 linear feet of 8-inch water main along with service lines to individual properties and associated appurtenances. The project also includes upgrading sidewalk ramps at intersections and repaving all affected streets. This item includes one allowance of $10,000 that will be used to address contaminated soil and groundwater. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work when details are not determined at the time of bidding. Due to the potential for unknown underground utilities during construction, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project.  Item 3 Water & Wastewater Commission: December 4, 2024 Council: December 12, 2024 The project proposes lane closures and/or detours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is a critical component of improving the infrastructure stability of the water distribution system. Delay or deferral of this contract will require additional time and cost for City construction crews to conduct maintenance and repairs. The contract allows 630 calendar days for completion of this project. This project is located within zip code 78748 (District 5).  24-6232 LINDSHIRE LNW SLAUGHTER LNROCHELLE DRALCOTT LNBRANTLEYBNDJADEWOOD CTWESTGATEBLVDROCKING HORSE RDALCOTT CVHUNNICUT CTGARVEY CVBRANTLEY CVWater: Approx. 4,690 LF¯0200400600800FeetProject Location: 2231.380 - Ivanhoe Trail Water Pipeline RenewalItem:WAYMAKERWAYWESTLAKEDRWESTLAKEDRCEDARSTPLAZAONTHELAKEAirportBlvdSpringdale RdMLKJr.BlvdManorRdE.7thStSpicewoodSpringsRd171290RiverPlaceBlvd71Project Limits135LARSON CVFOXTON CVIVANHOE TRJUBILEE TRLWADSWORTH WAYJUBILEE TRLROCHELLE DRJUBILEE TRLIVANHOE TR Council Meeting: December 12, 2024 File ID: 24-6232 MBE/WBE Summary Public notice was given for this solicitation CLMC1055, for the Ivanhoe Trail Water Pipeline Renewal, through the City’s Financial Services website, Austin Finance Online. Three bids were received and opened on October 10, 2024. Of the three of bids received two bids were from MBE/WBE certified firms. Facilities Rehabilitation, Inc. submitted the lowest responsive bid including an allowance of $10,000.00: Facilities Rehabilitation, Inc., Austin, TX (MH/MBE) Underground Water Solutions, Co., Manor, TX (MH/MBE) DeNucci Constructors, LLC, Austin, TX Base Bid $2,967,416.00 $3,242,150.50 $4,585,647.00 Base Bid + Allowance $2,977,416.00 $3,252,150.50 $4,595,647.00 The contractor’s choice of work methodology provides for two areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.34% African American; 5.00% Hispanic; 0.09% Native/Asian American; 1.44% WBE. Total participation estimated on base bid amount: Base Bid: $ 2,967,416.00 $ 2,869,416.00 96.70% MBE TOTALS - SUBCONTRACTORS $ 53,000.00 1.78% PRIME M/WBE TOTAL (MH) Facilities Rehabilitation , Inc., Austin, TX African American Subtotal (MB) Sam Kellough Trucking Austin, TX (hauling) Native/Asian American Subtotal (FA) Marie's Trucking, Austin, TX (hauling) $ $ 50,000.00 50,000.00 $ $ 3,000.00 3,000.00 $ $ 45,000.00 45,000.00 1.68% 1.68% 0.10% 0.10% 1.52% 1.52% WBE TOTALS - SUBCONTRACTORS (FH) C.L. Concrete Construction Corp., Lockhart, TX (street resurfacing) The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - (MH) Underground Water Solutions, Co., Manor, TX 59.85% NON M/WBE prime participation; 1.59% African American; 3.23% Hispanic; 12.89% Native/Asian American; 1.44% WBE; 20.90% Non M/WBE subcontractor participation. THIRD BIDDER - DeNucci Constructors, LLC, Austin, TX 79.51% NON M/WBE prime participation; 2.96% African American; 5.01% Hispanic; 0.09% Native/Asian American; 1.44% WBE; 10.99% Non M/WBE subcontractor participation. $4,585,647.00 $3,242,150.50