#08 Water Meter Contracts — original pdf

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..Body Item 8 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Posting Language ..Title Recommend approval to authorize execution of five contracts for water meters and parts for Austin Water with Badger Meter Inc. d/b/a Badger Meter, Core & Main LP d/b/a L&M Supply, Master Meter Inc., Mountain States Pipe & Supply Co., and Mueller Systems LLC d/b/a Mueller Company or Mueller Co LLC, each for up to five years for total contract amounts not to exceed $14,000,000, divided equally among the contractors or the Department may choose any contractor that has the available product. Funding in the amount of $2,333,333 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 RBB1004 for these goods. The solicitation was issued on July 8, 2024, and closed on August 8, 2024. Of the six offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140964 MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: November 13, 2024 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contracts will provide various types and sizes of water meters for Austin Water to install throughout the water distribution system. These meters work with the Advanced Meter Infrastructure system, which is necessary to measure usage and flow within the City’s water distribution system to establish revenue billing. The contracts will replace current contracts, which expire December 31, 2024. The requested authorization amount was determined using departmental estimates based on historical spending. Three of the five vendors are current providers of these goods. A delay in contract approval could impact Austin water’s ability to make repairs and provide new customers with water access.  Item 8 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Note: Contract Authorization amounts are based on the City’s estimated annual usage. Length of Term 3 years 1 year 1 year 5 years Contract Authorization $8,400,000 $2,800,000 $2,800,000 $14,000,000