#07 Community Trucking LLC — original pdf

Backup

..Body Item 7 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Posting Language ..Title Recommend approval to authorize execution of a contract for flexible road base materials for Austin Water with Community Trucking LLC, for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $4,100,000. Funding in the amount of $751,667 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 2200 BYS1031 for these goods. The solicitation was issued on June 24, 2024, and closed on July 30, 2024. Of the seven offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140808 MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: November 13, 2024 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide flexible road base materials that safeguard Austin Water infrastructure during scheduled and unscheduled repairs, meeting City standards (Item No. 210S, "Flexible Base"). Proper backfilling post-repairs is crucial for public safety and utility longevity, and a readily available, flexible road base is essential for safe and effective backfilling after infrastructure repairs. Failure to secure these materials could lead to utility failures. The contract replaces a contract expiring March 31, 2025. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is the current provider for these goods. If a contract is not secured, vital maintenance and repairs would be compromised, risking Austin Water's infrastructure integrity.  Item 7 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Note: Contract Authorization amounts are based on the City’s estimated annual usage. Length of Term 3 years 1 year 1 year 5 years Contract Authorization $2,460,000 $820,000 $820,000 $4,100,000