#06 Cavity Pumps — original pdf

Backup

..Body Item 6 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Posting Language ..Title Recommend approval to authorize execution of a contract for progressive cavity pump parts and accessories for Austin Water with Liberty Process Equipment, Inc., for an initial term of three years with up to two one- year extension options, for a total contract amount not to exceed $580,000. Funding in the amount of $88,611 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 TJP1005 for these goods. The solicitation was issued on March 8, 2024, and closed on April 11, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140414 MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: November 13, 2024 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide the City with Robbins and Myers Progressive Cavity Pumps parts and accessories. The progressive cavity pumps process the sludge in the water and wastewater treatment plants and require original equipment manufacturer parts to maintain warranty and efficiency. The requested authorization amount for this contract was determined using departmental estimates based on historical spend, along with a small annual increase to account for additional pump repairs due to aging equipment. This contract will replace a current contract that will expire June 7, 2025. The recommended contractor is not the current provider for these goods. If the City is unable to secure a contract, proper maintenance and unscheduled repairs would not be accomplished, risking pump failures affecting the timely processing of the sludge, impacting the City’s wastewater treatment, and creating a stockpile potentially contaminating the soil.  Item 6 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Note: Contract Authorization amounts are based on the City’s estimated annual usage. Length of Term 3 years 1 year 1 year 5 years $348,000 $116,000 $116,000 $580,000 Contract Authorization