Item 7 Reservoir Improvements — original pdf

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Item 7 Water & Wastewater Commission: October 9, 2024 Council: November 7, 2024 Posting Language Recommend approval of an amendment to the contract for professional engineering services for the 2018 Reservoir Improvements Program with Freese & Nichols, Inc. in the amount of $1,084,217 for a revised total contract amount not to exceed $7,084,217. [Note: This contract will be awarded in compliance with City Code 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 21.25% MBE and 16.00% WBE participation. Lead Department Financial Services Department Managing Department Capital Delivery Services Client Department Contact Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Prior Council Action: February 15, 2018 – Council approved a professional service agreement with Freese & Nichols, Inc. for the 2018 Reservoir Improvements Program. Council Committee, Boards and Commission Action: October 9, 2024 – To be reviewed by the Water and Wastewater Commission. January 10, 2018 – Reviewed by the Water Wastewater Commission on a 5-0 vote with Commissioner Lee recusing. Additional Backup Information: Austin Water maintains raw water, potable water, reclaimed water, and wastewater storage structures and reservoirs. The City will evaluate one or more water storage structures or reservoirs each year for potential improvements to maximize the useful life of the city’s infrastructure. Each evaluation will involve multiple projects to assess and rehabilitate protective coatings and structural integrity on the interior and exterior of various water storage facilities. Additionally, Austin Water will incorporate improvements to the safety, security, civil engineering, electrical, and instrumentation and control systems at the site. The selected firm will perform multiple project assignments which will include preliminary engineering, design, bidding, construction, and post construction phase services. This requested additional funding will complete the remaining projects that are part of the 2018 Reservoir Improvement Program. There will be no public impact at all because all work will be on City property that is not open to the public (at a wastewater treatment plant, pump station and reservoir sites). If this Council action is not approved, there will not be sufficient remaining authorization for the consultant to provide construction phase services for remaining reservoir recoating projects that have completed their design phase.  Item 7 Water & Wastewater Commission: October 9, 2024 Council: November 7, 2024 This amendment is pending review by the City’s Change Control Committee. The Change Control Committee was established to comply with Council Resolution No. 20120126-048, which required the establishment of consistent criteria and process to evaluate contractual changes for all contracts administered by the Financial Services Department, Capital Contracting. The Change Control Committee is comprised of management-level subject matter experts.  AUTHORIZATION HISTORY – 2018 Reservoir Improvements Program AMOUNT DATE DESCRIPTION 02/15/2018 10/10/2024 Proposed (Council) – Additional funding to complete Program (Council) – Master Agreement – Preliminary, Design, Bid and Construction Phases $6,000,000.00 $1,084,217.00 $7,084,217.00 Total Contract Authorization CONTRACT HISTORY AMOUNT DATE DESCRIPTION $6,000,000.00 $1,084,217.00 $7,084,217.00 Total Contract History 02/15/2018 Master Agreement – Preliminary, Design, Bid and Construction Phases Proposed SA #1 - Additional funding to complete Program  M/WBE Summary - 2018 Reservoir Improvements Program Participation goals stated in the original approved compliance plan for the agreement were 2.00% African American; 13.25% Hispanic; 6.00% Native/Asian American; and 16.00% WBE. Participation for this amendment: NON M/WBE TOTAL – PRIME Freese & Nichols, Inc. Austin, TX Overall participation based on expenditure for the entire project as of August 16, 2024, (not including this amendment): PRIME: 39.75% Non M/WBE SUBCONSULTANTS: 2.00% African American; 13.25% Hispanic; 6.00% Native/Asian American; 16.00% WBE; and 23.00% Non M/WBE TOTAL: 21.25% MBE; 16.00% WBE; and 62.75% Non M/WBE $7,084,217.00 100.00%