Item 2 Air Apparatus Contract — original pdf

Backup

..Body Item 2 Water & Wastewater Commission: October 9, 2024 Council: October 10, 2024 Council ID# 24-5695 Posting Language ..Title Recommend approval to execute a contract for self-contained breathing apparatus air cylinders, air packs, and replacement parts with Heat Safety Equipment LLC, for up to five years for a total contract amount not to exceed $900,000. Lead Department Financial Services Department. Client Department Contact Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note Funding in the amount of $180,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 AAM1007 for these goods. The solicitation was issued on June 10, 2024, and closed on July 9, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140982 MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there was no availability of MBE/WBEs; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: October 9, 2024 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract is for the purchase of 3M Scott Air-Pak X3 self-contained breathing apparatus (SCBA) air cylinders, 3M/Scott Fire & Safety SCBA X3 Air Paks, and replacement parts. These items are critical to Austin Water (AW) as they are lifesaving equipment that supplies oxygen to staff working in confined spaces, chemical rooms, and emergencies. These specific products are needed to maintain equipment compatibility and standardization between current systems, ensuring the air packs are safe and comply with all manufacturers’ operating guidelines. Additionally, the equipment will allow AW to provide additional support to Austin Fire Department (AFD) during emergency events. This is a new contract. The requested authorization amount was determined using departmental estimates based on pricing and forecasted usage. If the City is unable to secure a contract, staff will not be able to safely work in confined spaces, chemical rooms, and emergencies. Additionally, AW may not be able to provide continued additional support to AFD during emergency events.  Item 2 Water & Wastewater Commission: October 9, 2024 Council: October 10, 2024 Council ID# 24-5695 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Length of Term 3 years 1 year 1 year Contract Authorization $540,000 $180,000 $180,000 Total 5 years $900,000