Item 7 Facilities Rehab Gillis Street — original pdf

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Item 7 # 24-5581 Water & Wastewater Commission: September 11, 2024 Council: September 26, 2024 Posting Language Recommend approval to execute a contract for construction services for the Gillis Street Water and Wastewater Pipelines Renewal project, with Facilities Rehabilitation, Inc. in the amount of $1,696,543 plus a $169,654 contingency for a total contract amount not to exceed $1,866,197. (District 5) Lead Department Financial Services Department Client Department Lead Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 6100 CLMC1052 for these construction services. The solicitation was issued May 27, 2024, and closed July 11, 2024. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals, with 98.44% MBE and 1.56% WBE participation. Council Committee, Boards and Commission Action: September 11, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Gillis Street Water and Wastewater Pipelines Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks that impact service delivery. The program also includes wastewater lines in poor condition within the project area that are in need of replacement. This project consists of repairing and replacing existing water and wastewater mains located within the general boundaries of Gillis Street between Casey Street to Philco Drive. Water system renewal includes approximately 1,400 linear feet of 8-inch main along with service lines to individual properties and associated right of way. Wastewater system renewal includes approximately 800 linear feet of 12- inch main and 875 linear feet of 8-inch main, manholes, and service lines to individual properties. This item includes one allowance in the amount of $98,000 to address any needed private lateral line relocations. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work when details are not determined at the time of bidding.  Item 7 # 24-5581 Water & Wastewater Commission: September 11, 2024 Council: September 26, 2024 Due to the potential for encountering unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. The project proposes lane closures and/or detours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water and wastewater service interruptions, primarily during pipeline tie-in and service reconnections. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is a critical component of improving the infrastructure stability of the water distribution and wastewater collection systems. Delay or deferral of this contract will require additional time and cost for City construction crews to conduct maintenance and repairs. The contract allows 300 calendar days for completion of this project. This project is located within zip code 78745 (District 5). REDDSTGILLISSTBANISTERLNPHILCODRHANKAVECASEYSTCLAWSONRDRICHMONDAVEDIANEDRJESTERDRSYLVANGLADEJINXAVEPARKDALEPLBIRCHWOODCTCLAWSONRDWater:Approx.1,438LFWastewater:Approx.1,699LF¯0200400600800Feet2231.284 - Gillis Street Water and Wastewater Pipeline RenewalWAYMAKERWAYWESTLAKEDRWESTLAKEDRCEDAR STPLAZAONTHELAKEAirportBlvdSpringdaleRdMLKJr.BlvdManorRdE.7thStSpicewoodSprings Rd17171290RiverPlace BlvdProject Limits35360135 MBE/WBE Summary Public notice was given for this solicitation, CLMC1052 for the Gillis Street Water and Wastewater Pipelines Renewal project, through the City’s Financial Services website, Austin Finance Online. Five bids were received and opened on July 11, 2024. Of the five bids received three are from MBE/WBE certified firms. Facilities Rehabilitation, Inc. submitted the lowest responsive bid: Facilities Rehabilitation, Inc., (MBE/MH) Austin, TX Santa Clara Construction, Ltd.,(MBE/MH) Austin, TX Rangeline Utility Services, LLC, Haslet, TX Underground Water Solutions, (MBE/FH) Elgin, TX Base Bid $1,598,543 $1,733,588 $1,895,812 $1,947,584 $2,576,507 Base Bid + Allowance $1,696,543 $1,831,588 $1,993,812 $2,045,584 $2,674,507 DeNucci Constructors, LLC, Austin, TX The contractor’s choice of work methodology provides for two areas of contracting opportunities which are listed below. Participation specific goals stated in the solicitation were 2.02% African American; 5.63% Hispanic; 0.15% Native/Asian American; 1.14% WBE. Total participation estimated on base bid amount: MBE TOTALS - SUBCONTRACTORS $ 45,000.00 2.82% PRIME M/WBE TOTAL (MH) Facilities Rehabilition, Inc., Austin, TX African American Subtotal (MB) Sammie Kellough, Austin, TX (hauling) Native/Asian American Subtotal (FA) Marie's Trucking, Austin, TX (hauling) Base Bid: $ 1,598,543.00 $ 1,528,543.00 95.62% $ $ 40,000.00 40,000.00 $ $ 5,000.00 5,000.00 2.50% 2.50% 0.31% 0.31% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - (MH) Santa Clara Construction, Ltd., Austin, TX 70.72% M/WBE prime participation; 2.07% African American; 0.16% Native/Asian American; 1.17% WBE; 25.88% NON M/WBE subcontractor participation. THIRD BIDDER - Rangeline Utility Services, LLC, Haslet, TX 60.25% NON-M/WBE prime participation; 2.40% African American; 6.74% Hispanic; 0.55% Native/Asian American; 4.95% WBE; 25.11% NON M/WBE subcontractor participation. $1,733,588.00 $1,895,812.00