Item 5 — original pdf

Backup

Item 5 # 24-5251 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to negotiate and execute a contract for rekeying a master system with RAE Security, Inc., in an amount not to exceed $729,707. MBE/WBE This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Business Services, Anna Bryan Borja Fiscal Note Funding for the full contract amount is available in the Capital Budget of Austin Water. Purchasing Language: Multiple contractors within this cooperative purchasing program were reviewed for these goods and services. The Financial Services Department and Austin Water have determined this contractor best meets the needs of Austin Water to provide these goods and services required for the City. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: This contract will replace all the locks and keys on every Austin Water building, which requires the existing key system to be replaced. The current key system is over 15 years old and does not have a tracking system and it poses access and safety risks for Austin Water. The current Citywide contractor lacks the resources, authority, and access from the manufacturer, Dormakaba USA Inc. (owner of Best Locks), to construct a new key system. Due to security provisions, only a few companies can access the manufacturers’ computer systems necessary for designing and building key systems, which involve code generation and key cutting. The Texas Association of School Boards, Inc. (BuyBoard) is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.  Item 5 # 24-5251 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 A delay in contract approval could impact Austin Water’s ability to secure their facilities. A unified system will limit potential security risks and will provide centralized access control for the appropriate personnel.